Additional costs on purchase orders

Cost items are used to define charges such as freight, handling, and administrative fees. These costs can be added to an order so the order accurately reflects charges billed to a customer or charges billed to you by your buy-from business partners. Additional costs can be placed on an order as extra cost (items) after the last item recorded. Several additional cost items can be assigned to an order by bringing them together in a cost set. LN can automatically apply these cost sets to purchase orders.

To assign additional costs of items to purchase price lists and buy-from business partners, after which these costs can be added to the purchase order:

Step 1. Purchase Order Parameters (tdpur0100m400)

In the Purchase Order Parameters (tdpur0100m400) session, specify these fields:

  • First Position Number for Additional Costs Sets
    Specify the first position number for a purchase order line with additional costs.
  • (Re)calculate Additional Costs
    Indicate whether additional costs are calculated when an order is approved, and recalculated when an order is modified.
    • No
      The additional costs are not (re)calculated. You can manually maintain additional costs in the Purchase Order Lines (tdpur4101m000) session.
    • Interactive
      A question is displayed that asks you whether the additional costs must be (re)calculated. If so, manually specified additional costs can be lost.
    • Automatic
      The additional costs are automatically (re)calculated when you approve or modify the purchase order.
Step 2. Purchase Additional Cost Set (tdpur0624m000)

The header of the Purchase Additional Cost Set (tdpur0624m000) session refers to the Purchase Additional Cost Sets (tdpur0124m000) session. Use this session to group additional costs into sets and define the currency that must be used for the cost set. Cost sets are used to group additional charges to be incurred on the order such as freight and handling. Cost sets can be linked to buy-from business partners or price lists, which enables you to automatically add appropriate charges to orders.

The lines of the Purchase Additional Cost Set (tdpur0624m000) session refer to the Purchase Additional Cost Set Items (tdpur0128m000) session. Use this session to define the cost items that belong to a cost set. On the cost set line, you can define when the additional costs are applicable and how these additional costs must be retrieved or calculated. Examples of cost set lines that you can specify in this session are administrative costs added to the order if the order amount is lower than a certain value, or freight costs added to the order if the total weight of the purchased goods exceeds a certain value.

Step 3. Purchase Cost Sets per Price List / Business Partner (tdpur0127m000)

Use the Purchase Cost Sets per Price List / Business Partner (tdpur0127m000) session to link a default cost set to a price list or a buy-from business partner. In this session, you can also indicate whether the cost set lines are added to the purchase order automatically or interactively.

Step 4. Price Book Lines (tdpcg0131m000)

To define the actual charges to be applied, Pricing is used. Use the Price Book Lines (tdpcg0131m000) session to define the charges for additional cost items. You must select the price book and the cost item and then define price breaks. The pricing structure for the cost sets is flexible. Therefore, the structure can be unique or the same for different business partners.

Note

Because costs are calculated based on order totals, they are added when you close the purchase order line in the Purchase Order Lines (tdpur4101m000) session. In addition, the Price field on the order line is a price per unit. For additional cost items, this field is blank. The amount applied is displayed in the Order Amount field on the purchase order line.