Copying purchase contracts

You can copy purchase contracts in the Copy Purchase Contracts (tdpur3801m000) session.

You can always copy a normal contract to a normal contract or a special contract to a special contract. Whether or not you can copy a normal contract to a special contract, and a special contract to a normal contract, depends on the settings of these check boxes in the Purchase Contract Parameters (tdpur0100m300) session:

  • Copy Special Contract to Normal Contract
  • Copy Normal Contract to Special Contract

When you copy to a new normal contract, LN verifies whether a normal contract already exists:

  • In the same period
  • With the same price group or item
  • For the same buy-from business partner

If such a contract already exists and the contract status is Active, copying is not allowed.

If no such contract exists, when you copy to a new normal contract:

  • The new contract's effective date will be just after the expiry date of the old contract
  • The contract period will be one year

Contracts are copied with a new contract number, which is determined in the same way as when you specify a new contract in the Purchase Contracts (tdpur3100m000) session, but with different effective and expiry dates. The purchase contract price revisions that are linked to the old contract with effective dates that are in the effectivity period of the new contract, are copied to the new contract. If no valid price revision exists, and the Copy Prices check box is selected in the Copy Purchase Contracts (tdpur3801m000) session, the last price revision of the old contract is copied to the new contract's price revision with an effective date that is equal to the contract line's effective date.

Note

Discounts and discount schedules from the old price revision are not automatically included when you copy prices to the new contract's price revision. To copy discounts to the new contract's price revision as well, select the Copy Discounts check box in the Copy Purchase Contracts (tdpur3801m000) session.

If price books or discount schedules of the old contract's price revision are not valid in the run time of the new contract, you can create new price books and new discount schedules for the new contract by selecting the Create New Price Book and Create New Discount Schedule check boxes in the Copy Purchase Contracts (tdpur3801m000) session.

Delivery contract(s) that are linked to the old contract can be copied to the new contract. To copy the delivery contract(s), select the Copy Delivery Contract check box in the Copy Purchase Contracts (tdpur3801m000) session.

When you copy contracts, the copied contract header and the item lines are logged in the contract history files. If the Copy Terminated Contract Lines check box is selected in the Copy Purchase Contracts (tdpur3801m000) session, the terminated contract lines are also copied to the new contract.

The currency of the buy-from business partner must be the same as the contract currency. If not, a message is displayed. The buy-from business partner status must be Active when a contract is agreed upon. A parent relation must exist between a buy-from business partner and the other business partner roles.

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