| Supplier stage paymentsStage payments enable customers to pay suppliers before or
after the ordered goods are actually received for a purchase order. The
payments are spread over a period of time and the amounts must be paid to the
supplier on specific dates. The purchase order item's invoice flow is separated
from its goods flow. Supplier stage payments can be useful for items with
characteristics such as long lead, high value, much engineering, and a fixed
price. The stage payments can include the dates and events for which the
supplier must complete specific tasks before receipt of any goods, such as
providing design documents or test results. Example Stage payment
line | Description | Due
date | Amount |
---|
1 | Deliver final design | 1
January | 300k | 2 | Deliver final test
results | 31 July | 400k | 3 | Receipt and
inspection | 31 December | 300k |
Master data Before you can use supplier stage payments, you must select the Supplier Stage Payments check box in the Implemented Software Components (tccom0500m000) details session. Optionally, you can specify the following master data, which
are used for defaulting: - In the Items - Purchase (tdipu0101m000) session, select the Invoice by Stage Payments check box for the
item.
- Specify supplier stage payment schedules in the Stage Payment Schedule (tcmcs2640m000) session, which can be used to easily
copy a set of stage payment lines to RFQ responses and purchase order lines.
- In the Items - Purchase Business Partner (tdipu0110m000) session, select the Invoice by Stage Payments check box for the
item-purchase business partner combination.
- If stage payment lines must be automatically generated when you
save a record in the RFQ Responses (tdpur1506m000) or Purchase Order Lines (tdpur4101m000) sessions for the item-purchase business partner
combination, specify a default stage payment schedule in the Stage Payment Schedule Set field of the Items - Purchase Business Partner (tdipu0110m000) session.
Note You cannot use supplier stage payments in combination
with: Procedure Creating stage payment lines If the Invoice by Stage Payments check box is selected in
the RFQ Responses (tdpur1506m000) or Purchase Order Lines (tdpur4101m000) sessions, by selecting Supplier Stage Payments from the appropriate menu, you can specify stage payment lines for the RFQ response or the
purchase order line in the Supplier Stage Payments (tdpur5120m000) session. Stage payment lines can be manually
created, or copied from a stage payment schedule. Only if the total amount of the stage payment lines is equal
to the net order line amount on the RFQ response or purchase order line, the status
of the RFQ response can become Accepted or the purchase order line can be Approved. If the net order line amount is changed on
the RFQ response or purchase order line and the linked stage payment lines
include a Percentage, based on the percentages and the new
amount, the stage payment line amounts are automatically updated. If no
percentages but amounts are specified on the stage payment lines, you must
manually update the stage payment line amounts. When an RFQ response is converted to a purchase order in the Convert RFQs (tdpur1202m000) session, the supplier stage payments from the RFQ
response are copied to the purchase order line. If the Split Quantity among Bidders check box is selected during conversion, the net
order line amount can differ between the RFQ response and the purchase order
line. If the RFQ response's stage payment lines include percentages, the
amounts are recalculated based on the percentages for the purchase order line.
If no percentages are specified on the stage payment lines for the RFQ
response, you must manually update the stage payment line amounts for the
generated purchase order line. The status of stage payment lines that are created for RFQ
responses, is Not Applicable. For purchase order lines, the status of the created stage
payment lines is Planned. In this phase, the stage payment lines and
parent objects can still be updated, canceled, or deleted. Releasing stage payment lines To pay stage payment lines, the lines must be released to Accounts Payable in the Stage Payments Lines to be Released (tdpur5520m100) session. The status of the released stage
payment lines is Released. The stage payments can be released before or after receipt
of goods. There is no link between the receipt and the stage payment
release. As long as a Released stage payment line is not yet matched or
approved in Accounts Payable, the stage payment line can be unreleased. Invoicing stage payment lines After release, the stage payment lines must be matched and
approved in the Purchase Invoice Entry (tfacp2600m000) session. When the
invoice is approved for a stage payment line, the status of the line is Invoiced and the Invoice Amount is specified. When the invoice is matched and approved, the stage payment
line is updated from Accounts Payable. You can view the matched invoice in the Matched Invoices by Stage Payment (tfacp2543m300) session. Processing stage payment lines Deleting stage payment lines When a purchase order line and all its detail, backorder,
and stage payment lines are processed, the lines can be deleted in the Archive and Delete Purchase Orders (tdpur4224m000) session. When deleting an RFQ response in the Delete Requests for Quotation (tdpur1205m000) session, the linked stage payment lines are
also deleted.
Pegs If an item that must be invoiced by stage payments requires a peg, a
peg distribution is linked to the Stage Payment Line in the Purchase Peg Distribution (tdpur5100m000) session when the stage payment line is
approved. For a specific purchase order line and stage payment line, the stage
payment line's Amount is distributed across distribution lines for
combinations of project/budget, project element and/or project activity. The
peg information in the Purchase Peg Distribution (tdpur5100m000) session includes the line number for the
peg in the distribution, the peg (project, element, activity), and the stage
payment amount by peg. Updates If a purchase order line is approved and you change the Description, Amount, or Due Date fields of the linked supplier stage payments: - The Status of the purchase order is changed to Modified. However, If the purchase order is too far in
the receipt procedure, the purchase order status remains unchanged.
- The status of the Print Purchase Orders (tdpur4401m000) activity becomes Changed in the Purchase Order Line Status (tdpur4534m000) session, which indicates the purchase order is
changed and can be reprinted. You can start the Purchase Order Line Status (tdpur4534m000) session by clicking Purchase Order Line Status on the appropriate menu of the Purchase Order Lines (tdpur4101m000) session.
Note You must first approve a Modified purchase order before you can reprint the
purchase order in the Print Purchase Orders (tdpur4401m000) session. Corrections To credit an invoiced amount, you can add a stage payment line
with a negative amount in the Supplier Stage Payments (tdpur5120m000) session. If a correction stage payment line is
specified, the total amount for the stage payment lines need not be equal to
the net order line amount. Correction stage payment lines must also be
released, invoiced, and processed. Correction stage payment lines can be specified in situations
such as these: - A receipt is performed for the order line and unapproval is no
longer possible
- The Cancellation in Process is selected for the purchase
order line in the Purchase Order Lines (tdpur4101m000) session
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