Processing purchase orders

You can process purchase orders and order lines in the Process Delivered Purchase Orders (tdpur4223m000) session.

Processing actions

During processing, LN:

  • Inserts turnover history.
  • Updates the contract data and history (if a contract is used). The called quantity amount is lowered, and the invoiced quantity and amount are raised. The turnover is written to the contract history. This action is performed only if the Log Turnover on Contract check box is selected in the Purchase Contract Parameters (tdpur0100m300) session. In this way, you can view which order called off a quantity for a contract.
  • Updates the invoice-from business partner's balance.
  • Updates the average/latest purchase price. If Financials is implemented, this action is performed during the invoice matching procedure, which you can carry out after approving the invoice in the Confirm Received Purchase Invoices (tfacp1104m000) session.
  • Writes and updates turnover history using the actual purchase price. A posting is made with a positive and a negative quantity. This action only happens if the Log Order History check box is selected and the Level of Order Intake History Logging is All in the Purchase Order Parameters (tdpur0100m400) session.
Processing consignment replenishment orders

In case of consignment, two purchase orders can exist: one for the replenishment and one for the payment of the goods. The consignment replenishment order can be linked to a contract. When the consignment replenishment order is processed, the contract data is not updated, because no invoice is made for that order.

When the consignment payment is done and the order is processed, LN:

  1. Searches for the consignment replenishment order.
  2. Retrieves the contract from the consignment replenishment order.
  3. Updates called quantities and amounts and invoiced quantities and amounts on the purchase contract
Processing purchase orders versus matching and approving purchase invoices

Processing purchase orders and matching and approving purchase orders in Financials can be executed independently from each other. When you approve the purchase invoice after you processed the purchase order, the invoice amount is not written to a turnover history record. Therefore, you must repair the situation by rerunning the Process Delivered Purchase Orders (tdpur4223m000) session. Because the invoice amount was not written yet to a turnover history record, additional turnover history records (- and +) are added with the invoice amount.

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