Items - Purchase (tdipu0101m000)

Use this session to view and maintain purchase related data by item.

In this session you can only maintain and display purchase related data by item. This data is linked to an already defined item in the Items (tcibd0501m000) session.

 

Item

The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold.

An item can also represent a set of items handled as one kit, or which exist in multiple product variants.

You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:

  • Cost items (for example, electricity)
  • Service items
  • Subcontracting services
  • List items (menus/options)
Note

If the warehouse is WMS controlled, and the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a list item of the type kit in this field.

Search Key I

A keyword that is used for searching. A search argument is usually linked to a description.

Item Type

A classification of items used to identify if the item is, for example, a generic item, a service item, or an equipment item. Depending on the item's type, certain functions will only apply to that item.

Default value

This field is defaulted from the Item Type field in the Items (tcibd0501m000) session.

On the appropriate menu, you can click Date Effective Item Data to start the Date-Effective Supply Source (tcibd0110s000) session, in which you can temporarily change the item type of items of type Purchased, Manufactured, or Product.

Actual Supply Source

The supply source that is valid at the current date and time.

Note

Most of the time, this field is equal to the Default Supply Source field of the Items (tcibd0501m000) session. However, this field can have a different value if the supply source is temporarily changed, which you can perform by clicking Date Effective Item Data on the appropriate menu.

Buy-from Business Partner

The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner.

Buyer

The employee of your company who is the contact to the concerned buy-from business partner. The buyer is also known as the purchasing agent.

Vendor Rating

If this check box is selected, the item is included at the time of vendor rating processing.

Subject to Trade Compliance

If this check box is selected, global trade compliance applies to the item.

Note

This field is available only if the Import Compliance check box is selected in the Global Trade Compliance Parameters (tcgtc0100m000) session.

Purchase Unit

The unit in which you purchase an item, also referred to as the purchase quantity unit.

Purchase Price Unit

The item unit in which an item's purchase price is expressed. This unit can differ from the item's inventory unit.

Note

When the purchase price unit is changed, the purchase prices are recalculated automatically.

Purchase Currency

The monetary unit in which the purchase price is expressed.

Note

When the purchase currency is changed, the purchase prices are recalculated automatically.

Tax Code

A code that indentifies the tax rate and which determines how LN calculates and registers tax amounts.

Invoice by Stage Payments

If this check box is selected, the item must invoiced by stage payments.

Specify Cost Optionally

If the Costs to be specified check box is selected in the Item Groups (tcmcs0123m000) session, the current check box determines how the transactions (costs) must be specified for cost items in the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session.

If this check box is selected, the ledger account and dimensions are retrieved automatically in the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session during invoice matching for the cost item. It is not required to start the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session for matching.

If this check box is cleared, the ledger account and dimensions must be manually specified. When you start the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session, default values are retrieved for the ledger account and dimensions in the Default Ledger Account/Dimensions group box. You can accept the default values, or manually specify different values in the Ledger Account/Dimensions group box.

Purchase Price

The price you pay for an item, expressed in the purchase currency.

Note

For items with item material content this price can include the total material base price for the item.

Purchase Price in Home Currency

The price of the item expressed in the home currency.

The results for this field per currency system are:

  • Dependent currency system:
    This field and the View Other Currencies button are always disabled.
  • Single currency system:
    This field and the View Other Currencies button are always disabled. When the transaction currency is equal to the home currency, the price is also displayed in this field. When the transaction currency is unequal to the home currency, the price is not displayed in this field.
  • Independent currency system with a transaction currency equal to one of the three home currencies:
    You can use the View Other Currencies button to display the price in one of the two home currencies that is different from the transaction currency. You can also change the price in home currency. LN stores the price in home currency.
  • Independent currency system with a transaction currency different from the three home currencies:
    This field is always disabled. From the Tools menu, choose Rotate Currency to switch home currencies.. LN does not store the price in the home currency.
Note

For items with item material content this price can include the total material base price for the item.

Related topics

Price in Home Currency

One of a company's base currencies in which LN registers and reports amounts.

In a multicurrency system, up to three home currencies can be defined:

Note

From the Tools menu, choose Rotate Currency to switch home currencies.

Material Price

The total material base price for the item, expressed in the item currency.

This total material base price is retrieved as follows:

  1. The item material content is retrieved from the Item Material Content (tcmpr0120m000) session for the current date.
  2. For each material, the base price is retrieved from the Materials (tcmpr0110m000) session.
  3. A material price is calculated using the content quantity and unit, quantity factor, billable quantity factor, and base price by material.
  4. The material prices are converted to the item currency and are added together in a total material base price.
Note
  • This field is visible only if the Material Pricing check box is selected in the Implemented Software Components (tccom0500m000) session and the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session.
  • This field is applicable for Purchased, Manufactured, or Product items.
  • This field is used for information purposes only.
Material Price in Home Currency

The total material base price for the item, expressed in the home currency.

This total material base price is retrieved as follows:

  1. The item material content is retrieved from the Item Material Content (tcmpr0120m000) session for the current date.
  2. For each material, the base price is retrieved from the Materials (tcmpr0110m000) session.
  3. A material price is calculated using the content quantity and unit, quantity factor, billable quantity factor, and base price by material.
  4. The material prices are converted to the home currency and are added together in a total material base price.
Note
  • This field is visible only if the Material Pricing check box is selected in the Implemented Software Components (tccom0500m000) session and the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session.
  • This field is applicable for Purchased, Manufactured, or Product items.
  • This field is used for information purposes only.
Purchase Price Group

A group of items to which the same pricing characteristics apply.

Item Subcontracting
Subcontracting Purchase Price

The purchase price of a subcontracted item or subassembly, expressed in the purchase currency.

Note

For item subcontracting, the subcontracting purchase price is always based on the Price Book / Contract method.

Price in Home Currency

The purchase price of a subcontracted item or subassembly, expressed in the home currency.

Note

For item subcontracting, the subcontracting purchase price is always based on the Price Book / Contract method.

Operation Subcontracting
Source of Price

The method used to calculate the item's subcontracting purchase price or subcontracting standard cost.

Allowed values

Source of Price

Subcontracting Purchase Price

The purchase price of a subcontracted item or subassembly, expressed in the purchase currency.

Note

This field is also used to calculate the subcontracting operation costs in the Standard Cost Calculation module of Manufacturing.

For operation subcontracting, this price is used if the Source of Price field is set to Price Book / Contract. If the Source of Price is set to Subcontracting Rate, this price is not used; except if you perform a price recalculation for the purchase order.

Price in Home Currency

The purchase price of a subcontracted item or subassembly, expressed in the home currency.

Note

This field is also used to calculate the subcontracting operation costs in the Cost Accounting module of Manufacturing.

For operation subcontracting, this price is used if the Source of Price field is set to Price Book / Contract. If the Source of Price is set to Subcontracting Rate, this price is not used; except if you perform a price recalculation for the purchase order.

Requisition Mandatory for Operation Subcontracting

If this check box is selected, and an operation must be subcontracted for a production order, before generating a subcontracting purchase order, first a subcontracting purchase requisition must be generated from Job Shop Control.

If this check box is cleared, Job Shop Control can generate a subcontracting purchase order for the operation. No purchase requisition is required.

Service Subcontracting
Source of Price

The method used to calculate the item's purchase price for service subcontracting.

Allowed values

Source of Price

Subcontracting Purchase Price

The service subcontracting purchase price, expressed in the purchase currency.

Note

For service subcontracting, this price is used if the Source of Price field is set to Price Book / Contract. If the Source of Price is set to Reference Activity, this price is not used; except if you perform a price recalculation for the purchase order.

Price in Home Currency

The service subcontracting purchase price, expressed in the home currency.

Note

For service subcontracting, this price is used if the Source of Price field is set to Price Book / Contract. If the Source of Price is set to Reference Activity, this price is not used; except if you perform a price recalculation for the purchase order.

Requisition Mandatory for Service Subcontracting

If this check box is selected, and service subcontracting is applicable, before generating a subcontracting purchase order, first a subcontracting purchase requisition is generated from a work order activity or service order activity in Service.

If this check box is cleared, Service can generate a subcontracting purchase order for the work order activity or service order activity. No purchase requisition is required.

Purchase Stat. Group

A group of items for which statistical information is collected and represented.

Purchase Office

A department in your organization that is responsible for buying the materials and services required by your organization. You assign number groups to the purchase office.

Date Tolerance (-)

The number of days early that a supplier can make a delivery.

Note

Deliveries under this limit will be signaled/blocked.

Date Tolerance (+)

The number of days late that a supplier can make a delivery.

Note

Deliveries over this limit will be signaled/blocked.

Quantity Tolerance (-)

The percentage that the received quantity may be less than the ordered quantity.

Quantity Tolerance (+)

The percentage that the received quantity may be more than the ordered quantity.

Hard Stop on Date

The way in which LN must react to a receipt that does not meet the time tolerances.

Note

This field is defaulted to the Hard Stop on Time field of the Inbound Order Lines (whinh2110m000) session, when:

  • A purchase order is released to warehousing in the Release Purchase Orders to Warehousing (tdpur4246m000) session.
  • A purchase schedule is released to warehousing in the Regenerate Schedules (tdpur3211m000) session.

Allowed values

Hard stop

Hard Stop on Quantity

The way in which LN must react to a receipt that does not meet the quantity tolerances.

Note

This field is defaulted to the Hard Stop on Quantity field of the Inbound Order Lines (whinh2110m000) session, when:

  • A purchase order is released to warehousing in the Release Purchase Orders to Warehousing (tdpur4246m000) session.
  • A purchase schedule is released to warehousing in the Regenerate Schedules (tdpur3211m000) session.

Allowed values

Hard stop

Supply Time

The total time required to obtain an item that is forecasted. This time is used to calculate an item's order lead time, based on which a company takes commitment decisions and executes capacity planning and order management.

Example

For item A, the supplier communicated a supply time of 50 days. This is in fact a reduced lead time and is only possible because a three year forecast is sent to the supplier for this item. If additional quantities are needed, which are not included in the forecast, the supplier needs the full supply time, which is 300 days.

Unit for Supply Time

The unit in which the supply time of the item is expressed.

Warehouse

A place for storing goods. For each warehouse, you can enter address data and data relating to its type.

Note

The warehouse for this item cannot be overruled:

  • When issues and receipts are processed.
  • On a purchase order.
Inspection

If this check box is selected, the item must be inspected on receipt.

Purchase Schedule in use

If this check box is selected, orders for the item are issued according to a purchase schedule.

You can select this check box only for items of these types:

  • Purchased
  • Manufactured
  • Product

If you change this check box and you already defined the item data in the Items (tcibd0501m000) session or the Item Defaults (tcibd0102m000) session, you must redefine the order system in the item data.

Purchase Schedule Type
Conformance Reporting

The conformance reporting code linked to the item.

Note

You can specify a conformance reporting code only if the Inspection check box is selected in this session.

Accessories Allowed

If this check box is selected, accessories are defined for this item.

Release to Warehousing

If this check box is selected, the receipt of this item is booked in Warehousing.

If this check box is cleared, the receipt of this item is booked in Purchase Control.

Note
  • If the purchase item is a physical item, this check box is disabled and selected, because physical items must always be released to Warehousing. Physical items are all items except items of type Cost, Service, Equipment, and Subcontracted Service.
  • If the purchase item is a cost item a service item, or a Subcontracted Service, this check box is enabled. So, you can decide per item whether it is released to Warehousing or not.
  • If the purchase item is an Equipment item, this check box is always cleared and disabled.
  • This check box is used to determine whether the Warehouse field of the Purchase Order Lines (tdpur4101m000) session can be left empty.
Only Source from Approved Suppliers

If this check box is selected, the buy-from business partner selected on the purchase order/document must be an approved supplier for the item. This means that the Item - Buy-from Business Partner status field must be set to Approved in the Items - Purchase Business Partner (tdipu0110m000) session.

It depends on the following settings whether you can create a purchase order line:

Value of the Only Source from Approved Suppliers check box in the Items - Purchase (tdipu0101m000) sessionselectedselectedselectedclearedcleared
Existence of a record in Items - Purchase Business Partner (tdipu0110m000) sessionnoyes + approvedyes + not approvednoyes + approved
Creation of a purchase order linenoyesnoyesyes

 

Note

If a record is blocked in the Items - Purchase Business Partner (tdipu0110m000) session, you cannot create a purchase order line for the relevant item - business partner combination.

Default value

The value of this field is defaulted from the Only Source from Approved Suppliers check box in the Items - Purchase Defaults (tdipu0102m000) session.

Purchase Item Text

If this check box is selected, a purchase text is added to the item.

Multiple Manufacturer Item

If this check box is selected, you can maintain multiple manufacturers for an item - business partner combination. If this check box is cleared, you can define only one manufacturer for an item - business partner combination.

Multiple manufacturer items are mostly used by companies that buy components that have similar or the same specifications or quality, from various intermediate suppliers. If the ordered quantity is less than the minimum quantity that you can order from a manufacturer, you cannot directly buy from the manufacturer, but you must buy the components from an intermediate supplier. This supplier can obtain the components from several approved manufacturers.

Note
  • If this check box is selected, you can enter item manufacturer information in the Item - Manufacturer (tdipu0130m000) session and define a preferred manufacturer for the item supplier combination in the Items - Purchase Business Partner (tdipu0110m000) session.
  • You can either work with Multiple Manufacturer Items or with MPN Items. You cannot select both functionalities for an item. The MPN Item functionality is the preferred and most extensive functionality.
Effective Date by Change Order

If this check box is selected, you indicate that the effectivity of the item manufacturer combination is controlled by Data Management.

In this case, the following fields in the Item - Manufacturer (tdipu0130m000) session cannot be defined manually, but are Data Management controlled:

  1. Effective Date
  2. Expiry Date
  3. Status
  4. Blocking Reason
Multiple Change Orders

If this check box is selected, you allow LN to simultaneously store multiple change orders for a manufacturer before processing them.

Multiple Manufacturer Item Check

Use this field to select the type for checking the manufacturer's validity.

Note

This check box only applies if the Multiple Manufacturer Item check box is selected.

MPN Item

If this check box is selected, this is an item to which manufacturer part numbers (MPNs) are (to be) linked.

Note
  • You can select this check box only if the Manufacturer Part Numbers check box is selected in the Implemented Software Components (tccom0100s000) session.
  • You can either work with Multiple Manufacturer Items or with MPN Items. You cannot select both functionalities for an item. The MPN Item functionality is the preferred and most extensive functionality.
  • If the warehouse is WMS controlled, and the Manufacturer Part Numbers check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot select this check box.
Preferred Manufacturer Part Number

The preferred manufacturer part number (MPN) for the item.

Note

The value of this check box is defaulted to the Preferred MPN check box in the Items by MPN (tdipu0149m000) session or the Manufacturer Part Numbers (tdipu0145m000) session.

Manufacturer

The manufacturer that is linked to the preferred manufacturer part number (MPN) for the item.

Note

This manufacturer is defaulted to the Manufacturer field in the Items by MPN (tdipu0149m000) session or the Manufacturer Part Numbers (tdipu0145m000) session.

Purchase Prices
Latest Purchase Price Transaction Date

The most recent date on which the item's purchase price was changed.

Average Purchase Price

The average purchase price which is based on cumulative purchases or on the current inventory, as specified in the Method of Calculating Average Purchase Price field of the Purchase Order Parameters (tdpur0100m400) session.

Average Purchase Price in Home Currency

The average purchase price expressed in one of the company's three home currencies.

Note

From the Tools menu, choose Rotate Currency to switch home currencies.

Latest Purchase Price

The purchase price that is displayed on the most recent invoice received for the concerned purchase item.

Latest Purchase Price in Home Currency

The latest purchase price expressed in one of the company's three home currencies.

Note

From the Tools menu, choose Rotate Currency to switch home currencies.

Landed Costs
Latest Landed Cost Transaction Date

The most recent date on which the item's landed cost was changed.

Average Landed Cost

An item's average landed cost, which is based on cumulative purchases or on the current inventory, as specified in the Method of Calculating Average Landed Cost field of the Landed Costs Parameters (tclct0100m000) session.

Average Landed Costs in Home Currency

The average landed cost expressed in one of the company's three home currencies.

Note

From the Tools menu, choose Rotate Currency to switch home currencies.

Latest Landed Cost

An item's latest landed cost.

Latest Landed Cost in Home Currency

The latest landed cost expressed in one of the company's three home currencies.

Note

From the Tools menu, choose Rotate Currency to switch home currencies.

 

Approved Parts

For the business partner on the purchase document that started the Items - Purchase (tdipu0101m000) session, only approved items are displayed for selection.

These items are displayed for the business partner:

  • Items for which the Only Source from Approved Suppliers check box is selected in the Items - Purchase (tdipu0101m000) session and the business partner is approved in the Items - Purchase Business Partner (tdipu0110m000) session. If no item-purchase business partner combination is available in the Items - Purchase Business Partner (tdipu0110m000) session, all items are displayed.
  • Items for which the Only Source from Approved Suppliers check box is cleared.
All Parts

For the business partner on the purchase document that started the Items - Purchase (tdipu0101m000) session, all items are displayed for selection.