Data Authorization Requirements for Financial Transactions

This table lists the financial transactions authorization for the tasks that are considered as a part of the Financial Statement processes.

Note
  • Only the other (secondary) attributes are listed in this table.
Authorized RolesTasksSecondary Attribute/Other AttributePermissions
Internal Accountant
  • Creates and maintains financial transactions
Other Attribute
  • Transaction Type
  • Ledger Accounts
    • Parent Account
  • Dimension (1-12)
    • Parent Dimension
    • Responsible Employee
  • Business Partner
  • An employee can only create and modify financial documents in transaction types for which the employee has use-permission.
  • An employee can view and use assigned ledger accounts.
  • An employee can view and use assigned dimensions.
  • An employee can view and use assigned business partners.

Note: The current authorization levels for authorization are taken into account as well (Own Batch).

  • Views and analyzes financial transactions
Other Attribute
  • Transaction Type
  • An employee can only view financial transactions of transaction types for which the employee has view-permission.
  • Finalizes financial transactions
Other Attribute
  • Transaction Type
  • An employee can only finalize financial documents for transaction types for which the employee has use-permission.

Note: The current authorization levels for authorization are taken into account as well (Finalization Administrator/or Own Batch).

  • Uses transaction templates in financial transactions
Other Attribute
  • Ledger Accounts
    • Parent Account
  • Dimension (1-12)
    • Parent Dimension
    • Responsible Employee
  • An employee can use all transaction templates.
  • However, if the employee uses a template that contains not authorized ledger accounts or dimensions, LN defaults the lines with ledger accounts and dimensions for which the employee has use-permission.
Department Manager/ Project Manager
  • Views financial transactions of own department or projects via:
    • dimension history
    • print trial balance-dimensions
    • print trial balance-dimension type/dimensions
Other Attribute
  • Ledger Accounts
    • Parent Account
  • Dimension (1-12)
    • Parent Dimension
    • Responsible Employee
  • Budget (FBS)
  • In the dimension history, trial balance-dimensions and trial balance-dimension type/dimensions:
    • An employee can view assigned dimensions.
    • An employee can view assigned ledger accounts.
    • An employee can view assigned budgets.
Finance Manager
  • Views and analyzes financial transactions
  • An employee can only view all financial transactions of assigned financial companies.
  • Finalizes financial transactions
Other Attribute
  • Transaction Type
  • An employee can only finalize financial documents created in transactions types for which the employee has use-permission.

Note: The current authorization levels for authorization are taken into account (Finalization Administrator/or Own Batch).