| Business partners specific authorization roles and levels in
Purchase activitiesThe table explains the various roles that can be defined for
the Purchase activities for a Business Partner. The authorization levels defined for the associated
attributes of all the Business Partners-related tasks are also
listed. Pre Purchase
Activities |
---|
Authorized Roles | Tasks | Associated Attributes | Permissions |
---|
Buyer | - Maintain Item-Purchase Data
| NA | - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists)
- Only use business partners for which the user is
responsible.
| | - Maintain supplier data (Header, Buy-from and Ship-from
role)
- Master data setup of suppliers and criteria (objective
ratings)
- Process Vendor Rating Questionnaires
- Monitor Vendor Rating
| NA | - Modify, use, view, only assigned business partners for
which the user is assigned to.
- Use, view only assigned buyers
- Use, view only assigned business partner
types
- Use, view only assigned areas
- Use, view only assigned line of businesses
- Use, view only assigned Price Lists
- Use, view only assigned business partners (based on
business partner, purchase office, enterprise unit, buyer, business partner
type, area, line of business, price lists, financial supplier group)
- Buyers are assigned to business partners and these
buyers are responsible for the vendor rating of their assigned business
partners.
| | - Creates purchase contracts
- Monitors purchase contracts
| Other Attributes: | - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
- Only assigned contracts
- Only assigned items
| | - Creates purchase price books
- Monitors purchase price books
- Create and Maintain Price Matrix
| Other Attributes: | - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
- Only assigned price books
- Only assigned items
- Use only business partners assigned to a certain price
list.
| | - Create and maintain landed costs
| NA | - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
| | - Create and maintain material pricing
| NA | - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
| | - Create and maintain terms and conditions
| NA | - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
| | - Creates request for quotations
- Monitors request for quotations
- Processes request for quotations
- Converts request for quotation to purchase order
| Other Attributes: - Request for Quotation
- Item
| - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
- Only assigned request for quotations
- Only assigned items
| | - Create and maintain purchase catalogs
| Other Attributes: | - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
- Modify, use, view only assigned catalogs (type =
purchase)
- Only assigned items
| Purchase Manager | - Monitors supplier data (Header, Buy-from and Ship-from
role)
| NA | - View, only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists)
| | | NA | - View only assigned business partners (based on business
partner, enterprise unit, purchase office, buyer, business partner type, area,
line of business, price lists, financial supplier group)
| | | NA | - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
| | | NA | - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
| | - Monitor terms and conditions
| NA | - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
| Purchase Fulfillment
Activities |
---|
Purchase Requester (employee outside
the purchase organization requesting goods or services to be provided but has
no authority to place the order) | - Creates requisition for goods or services to be bought
- Submits requisition
- Monitors requisitions that are submitted for approval
and/or fulfillment
| Other Attributes: - Requisitions
- Project
- Items
- Catalogs
| - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
- Use only business partners that are assigned to a
certain Price List
- Modify, use, view only assigned requisitions
- Use only assigned projects
- Use, only assigned items
- Use, only assigned catalogs
| Buyer | - Validate and check requisitions
- Prepare requisitions for processing
- Process requisitions to orders or requests for
quotations
| Other Attributes: | - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
- Use only assigned requisitions
- Use only assigned projects
- Use only assigned items
| | - Creates purchase orders for goods or services to be
bought
- Processes signals from Enterprise planning
- Monitors purchase orders (e.g. timely receipt)
- Receives cost items (not via warehousing)
- Changes prices after receipt
| Other Attributes: - Purchase Order
- Project
- Item
| - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
- Modify, use, view only assigned purchase orders
- Use only assigned projects
- Use only assigned items
| | - Monitor and maintain purchase schedules and
releases
| NA | - Use, view only assigned business partners (based on
business partner, enterprise unit, purchase office, buyer, business partner
type, area, line of business, price lists, financial supplier group)
| Payables Administrator | - View unmatched purchase orders
- View unmatched purchase schedules
- Use purchase order data for matching with purchase
invoices
- Use purchase schedules data for matching with purchase
invoices
| Other Attributes: - Purchase Orders
- Project
- Finance Company
| - View only assigned business partners (based on business
partner, enterprise unit, purchase office, buyer, business partner type, area,
line of business, price lists, financial supplier group)
- Use only assigned purchase orders
- Use only assigned projects
- Only data from assigned finance company (via AMS)
| | | Other Attributes: | - View only assigned business partners (based on business
partner, enterprise unit, purchase office, buyer, business partner type, area,
line of business, price lists, financial supplier group)
- View only assigned projects
- Only data from assigned finance company (via AMS)
|
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