How to receive goods

This topic describes how to create receipts and link various types of records to the receipts. After creating receipts, you must confirm the receipts before you can store the goods in the warehouse. How to confirm receipts is described in Confirming receipts and receipt lines. For a general overview of receipt procedures, see Overview of receipt and inbound inspection procedures.

You can perform the receipt of goods in the Warehouse Receipt (whinh3512m000) session. In this session, you can receive goods listed on the following types of records:

Advance shipment notices (ASNs)
ASN lines
Inbound order lines
Expected orders
Expected order lines
Handling units
Loads and shipments from the Planned Loads/Shipments (whinh4180m000) session and the Shipments (whinh4130m000) session.

Expected orders are inbound warehousing orders that are expected to be received in (one of) your warehouses. Expected orders are displayed in the Expected Orders (whinh3822m000) session. Expected order lines are inbound warehousing order lines that are expected to be received in (one of) your warehouses. Expected order lines are displayed in the Expected Order Lines (whinh3820m000) session.

In this session, you can also record unexpected goods, that is, goods for which no expected order (line) exists yet.

Note

To receive inbound order lines originating from purchase orders or purchase schedules sent by ship-from business partners for whom the Business Partner sends ASN check box is selected in the Ship-from Business Partners (tccom4521m000) session, the receipts must be created from the ASNs.
To receive goods based on handling units, see To receive handling units.

How to create a receipt

To create a new receipt record, proceed as follows:

In the Warehouse Receipt (whinh3512m000) session, click , or from the appropriate menu, select New.
If the Receipt field is in entry mode, select a receipt series or use the default series.
Note that the Select Receipt Series check box and the Receipts field in the User Profiles (whwmd1140s000) session determine whether the Receipt field is in read-only or entry mode.
If the Warehouse field is in entry mode, select a warehouse.
Note that the Warehouse field in the User Profiles (whwmd1140s000) session determine whether the Warehouse field is in read-only or entry mode.
If required, specify the ship-from business partner and also specify the Packing Slip and the Receipt Date in the Delivery group box. The Packing Slip provides the ID of the party that delivers the goods to be received and the Receipt Date provides the date on which the receipt header is created.
Note that default values for these fields are filled from the receipt lines after you have linked inbound-order lines, advance shipment notices, or handling units to the receipt.

Note

Alternatively, you can use the Warehouse Receipts (whinh2610m100) workbench session to select and handle inbound order lines that are past due, due today, or due in the future.

How to link order lines, ASNs, loads, shipments, or handling units to a receipt

After you create a receipt, you must link inbound order lines, advance shipment notices, shipments, loads, or handling units to the receipt. As a result, LN creates receipt lines for the linked inbound order lines and the inbound order lines on which the linked handling units, shipments, loads, or ASN lines are based.

The following options are available to link these types of records to a receipt:

Option	Available for record type	Refer to
Receive	Inbound order lines, ASN lines, ASN line reference, handling units, loads and shipments	Receive
Receipt Lines	Inbound order lines	High Volume Entry
Expected Orders	Inbound order lines	To link expected order lines
Receipt Filter	Inbound order lines, ASN lines, handling units, planned loads and shipments	Receipt Filter
Expected Shipments	ASN lines	To link expected shipment lines to receipts

Note

You can use the Unlink All Order Lines and Undo Link Order Lines to Receipt on the appropriate menu of the Warehouse Receipt (whinh3512m000) session to unlink inbound order lines from a receipt.

To receive unexpected goods

When an item arrives for which no expected order (line) is present, you can use the Add Unexpected Receipt Line command to create a temporary receipt line in which you can enter receipt details.

To confirm and process the unexpected receipt line, an order line must be available for the unexpected receipt line. The order line must be released to warehousing. If the order line is released to warehousing, you can link the resulting warehousing order line to the unexpected receipt by means of the Link Order to Unexpected Receipt Line command in the Warehouse Receipt (whinh3512m000) session.

Automatic receipts

LN automatically carries out receipts and update the normal (non-administrative)warehouse with the inventory received in the "real" VMI warehouse. Automatic receipts are used to limit the receipt administration but not to update the administrative warehouses. Automatic receipts are based on purchase orders, contractual inventory levels, or demand forecast. While the automatic receipts are booked into the administrative warehouse, the goods listed on them are actually received in the "real" VMI warehouse managed by the supplier.

For automatic receipts into the customer's administrative warehouse, you can generate automatic receipt records in the Initiate Automatic Receipts (whinh3223m000) session.

Duplicate receipts check

If the Check on Duplicate Receipts is selected in the Inventory Handling Parameters (whinh0100m000) session, during receipt entry the application checks whether the receipt is already present.

If a duplicate is found, the creation of the receipt line is blocked and a message is displayed showing a blocking reason and indicating the receipt line of which the blocked receipt line is a duplicate.

After receipt

After you have performed the receipt of goods, the receipt must be confirmed. After confirming the goods, the next step of the applicable warehousing procedure can be carried out.