Planned PRP Purchase Order (Material) (tppss6110m000)

Use this session to maintain planned purchase orders related to material.

Note

Use the Maps section to view the location of the Ship-to Address. You must select only one record at a time.

If the Authorization and Security functionality is implemented for Project, the usage of various fields such as project, warehouse, purchase contract, and enterprise unit are determined based on the specified permissions. See Authorization and Security

Click the Get Initial Time button if you want to reset order dates.

Note

Initially, the planned order date and the planned delivery date are set based on the control budget and the lead time. The planned delivery time is determined in this way:

  • If the control budget is of type Activity, the planned delivery time generated from the activity budget line.
  • If the control budget is of type Element, the planned delivery time is generated from the element.
  • If the requirement is caused by an extension and the extension date is later, the extension date becomes the planned delivery time.
  • If no start date is found, the project planned delivery time is used.
  • If a generated planned order time occurs in the past, it is changed to the current date. This will also shift the planned delivery time.

 

Project

The code that uniquely identifies the project.

Project Status

The current project status. This status must be Free or Active, for all PRP orders in this session.

Planned Purchase Order

The code that uniquely identifies the purchase-order for planned PRP materials.

If you create a new order, this field displays the chosen order series. If you save the PRP order, the first free number of the series is automatically allocated.

Planned Order
Material Order
Item

The code that uniquely identifies the item.

The code consists of a project code field and an item code field

If the first segment is filled, the item is a project-specific cost object. If it is clear, the item is a standard cost object.

Note

You can use the items of the following types:

  • Purchased
  • Manufactured
  • Cost
  • Service
  • Generic
Description

The description of the series.

Effectivity Unit

The effectivity unit code. This is a display field.

Description

The description or name of the code.

Quantity

The ordered quantity of the item.

Note
  • Quantity cannot be negative.
  • Quantity is rounded off, according to the rounding factor of its unit (as defined in the Units (tcmcs0101m000) session).
  • The minimum order quantity is specified in the Items - Ordering (tcibd2100m000) session, but you can overrule this.
  • The maximum order quantity is specified in the Items - Ordering (tcibd2100m000) session, but you can overrule this.
  • The order-quantity increment is specified in the Items - Ordering (tcibd2100m000) session, but you can overrule this.
Unit

The unit of measure in which the quantity is expressed.

Project Warehouse

The warehouse to which the ordered materials are delivered.

Note

If you leave this field empty, the materials are delivered directly to the project.

Ship-to Address

The ship-to code and description.

Order Status

The current order's status. This shows the extent to which the order has been processed.

Allowed values

Order Status

Order Text

If this check box is selected, a text is present.

Business Partners
Request for Quotation

If this check box is selected, LN creates a request-for-quotation (RFQ), instead of a purchase order, when the approved PRP Purchase Orders are transferred.

Note

This check box is visible, only if the Requests for Quotation option is selected in the Procurement Parameters (tdpur0100m000) session.

Buy-from Business Partner

The code that uniquely identifies the buy-from business partner.

If you leave this field empty and you transfer the PRP purchase order, LN creates a request for quotation (instead of a purchase order).

Note

When you modify the data in this field, the application displays a message to confirm the retrieval of the Purchase Price and Discount from the selected business partner.

Buy-from BP Description

The description or name of the code.

Ship-from BP

The code that uniquely identifies the ship-from-business-partner.

Cost Control
Element

The code that uniquely identifies the element to which the cost object of this order belongs.

Activity

The code that uniquely identifies the activity to which the cost object of this order belongs.

Extension

The code that uniquely identifies the contract extension to which the cost object of this order belongs.

Cost Component

The code that uniquely identifies the cost component of the cost object of this order.

Dates
Planned Order Date

The planned date and time to order the purchase.

Click Calculate, to calculate the planned order time derived from the planned delivery time minus the order lead-times that are defined in Procurement.

Planned Delivery Date

The date and time when you plan to receive the materials. Click Calculate to calculate the date and time from the budget data.

Note

All planned orders are generated based on the control budget. The delivery date of the planned order is determined in this way:

  • If the control budget is of type Activity, the start date of the activity budget line is used
  • If the control budget is of type Element, the start date of the element is used
  • If the requirement is caused by an extension and the extension date is later, the extension start date is used
  • If no start date is found, the project start date is used
  • If a generated date occurs in the past, it is changed to the current date.
Transaction Time

The transaction date and time for the planned purchase order.

Planning
Buyer

The code that uniquely identifies the buyer.

Note

LN defaults the value when the planned PRP orders are generated, using the Generate Planned PRP Orders (tppss6200m000) session.

Name

The name of the employee. The employee can be a buyer or a planner.

Planner

The code that uniquely identifies the planner.

Note

LN defaults the value when the planned PRP orders are generated, using the Generate Planned PRP Orders (tppss6200m000) session.

Purchase
Purchase
Purchase Office

The purchase office that purchases materials according to transferred PRP purchase orders.

Purchase Unit

The unit in which you purchase an item, also referred to as the purchase quantity unit.

Purchase Type

The default purchase type. You can change the value or leave this field empty.

Lot Selection

The lot selection type applicable to the PRP warehouse order.

Allowed values

Lot Selection

Lot

The lot number.

Pricing
Purchase Contract

The purchase contract (defined in Procurement) according to which the item is purchased.

Note

This field is visible, only if the Contracts option is selected in the Procurement Parameters (tdpur0100m000) session.

Contract Line

The position number of the purchase contract to which the planned purchase order is related.

Note

This field is visible, only if the Contracts option is selected in the Procurement Parameters (tdpur0100m000) session.

Currency

The currency of the contract.

Purchase Price

Click Calculate Purchase Price to calculate the purchase price.

This is determined by the information in the Pricing module under Common. You can retrieve prices from the price matrices.

Price Origin

The origin of the price specified for the planned purchase order.

Allowed values

Price Origin

Final Unit Cost

If this check box is selected, the purchase price is considered as the final price. However, if you modify the Purchase Price, the Price Origin is set to Manual.

Currency

Purchase price currency of the planned purchase order.

Discount

The percentage of discount that is applicable for the planned purchase order.

Note

When you add or modify the data in this field, the Discount Origin field is set to Manual.

Discount Origin

The origin of the discount, as specified by the business partner on the planned purchase order.

Allowed values

Discount Origin

Amount

The total price of the planned purchase order.

Additional Information
Additional Field

User-defined fields that can be linked to LN tables. Additional information fields do not add any specific value to LN as functional logic is not linked to the contents of these fields.

Note

When creating or generating the Planned PRP purchase order, LN defaults the additional information fields from the Contract Line, that is linked to the project peg of the planned order.

 

Calculate Purchase Price

Calculates the purchase price of the planned purchase order.