An agreement with the business partner that defines the terms and conditions like deliverables, billing plan, payment terms and so on. A contract can be linked to one or more projects.
Contract (tpctm1600m000)Use this session to create and maintain data for a contract. Note
Infor LN allows multiple users to approve cost entries using the ION based workflow-process status. For more information, refer to Workflow status process.
Agreement Sales Contract An agreement with the business partner that defines the terms and conditions like deliverables, billing plan, payment terms and so on. A contract can be linked to one or more projects. Sold-to Business Partner Usually a customer's purchase department, the business partner who orders goods or services from your organization, that owns the configurations you maintain, or for whom you perform a project. The agreement with the sold-to business partner can include the following:
Address A full set of address-related details, which include the postal address, access to telephone, fax, telex numbers, and e-mail, Internet address, identification for taxation purposes, and routing information. Contact The person with whom you discuss business transactions. For example, you address questions, quotations, and follow-up calls, direct mail, and promotional gifts to the contact. The contact's data include the name, telephone number, e-mail address, and other details. Sales Office sales office. The sales office defaults from the sold-to business partner but can be changed manually. Program A group of related projects managed in a coordinated way to obtain more benefits and control. Program Manager The employee who is the program manager for the contract. Search Argument An alternative form of a description used for convenience during searching. Typically, it is an abbreviation, an acronym, or a mnemonic alternative to a full description. Execution Contract Manager The employee who is the contract manager. Workflow Status The status that is applicable if the business object requires authorization approval using ION Workflow. When you perform a change that requires authorization, a checked-out version is automatically created for the business object. The changes you submit are only effective after approval/check-in. You can also undo your changes, or recall your submitted changes.
Allowed values If the business object is checked out, this field displays an Object status. If the business object is checked in, this field displays an Approval status. If a description is specified for the object type in the Workflow Information Fields (ttocm0106m000) session (which is displayed as a tab in the Object Types (ttocm0102m000) session), regardless if the object is checked in or out, this field always displays the value of the appropriate Description field. Note For more information on setting up and using ION Workflow for business objects in LN, refer to the Infor LN Integration Guide for Infor ION Workflows and Monitors at Infor Xtreme. Project An endeavor with a specific objective to be met within the prescribed time and financial limitation, and that has been assigned for definition or execution. Financials Status The status of the contract. Allowed values Note If the contract header is Canceled, all lines are also set to Canceled. Contract Type The type of the contract. Allowed values Hold Reason The reason for putting the contract on hold. Workflow Status The status that is applicable if the business object requires authorization approval using ION Workflow. When you perform a change that requires authorization, a checked-out version is automatically created for the business object. The changes you submit are only effective after approval/check-in. You can also undo your changes, or recall your submitted changes.
Allowed values If the business object is checked out, this field displays an Object status. If the business object is checked in, this field displays an Approval status. If a description is specified for the object type in the Workflow Information Fields (ttocm0106m000) session (which is displayed as a tab in the Object Types (ttocm0102m000) session), regardless if the object is checked in or out, this field always displays the value of the appropriate Description field. Note For more information on setting up and using ION Workflow for business objects in LN, refer to the Infor LN Integration Guide for Infor ION Workflows and Monitors at Infor Xtreme. Phase The identification of a stage or a phase during the execution of the contract, for example, bidding, printed, sent to customer, and so on. Currency The currency of the contract amount. Exchange Rate Type A way to group currency exchange rates. You can assign different currency exchange rates to different invoice-to business partners and/or to different types of transactions (purchase, sales, and so on). Contract Amount The amount specified for the contract. Transaction Price The transaction price of the contract line that is used as the base to calculate the interim result. Home currency The transaction price in the home currency. Total Amount Contract Lines The total of all contract line amounts. Note Contract lines with the status Free are not considered when calculating the total amount. For example:
The total amount of the contract lines is calculated as 300,000. However, if the status of the third contract line is set to Active, the total amount will be 600,000. Acceptance Point The acceptance point. Allowed values Dates Contract Award Date The date when the contract is awarded. Effective Date The date when the validity period of the contract starts. Expiry Date The date when the validity period of the contract ends. Tracking Created by The user who created the record. Creation Date The date when the record is created. Last Modified by The user who last modified the record. Name The name of the user who last modified the record. Last Modified on The date when the data is last modified. Last Change Reason The code that identifies the reason for the most recent modification. Selling General Internal Sales Representative The internal sales representative, defined in the Employees - General (tccom0101m000) session . The sales representative is used as a reference with the invoice in the Transfer Transactions to Invoicing (tppin4200m000) session. External Sales Representative The employee who is the external sales representative for the contract, defined in the Employees - General (tccom0101m000) session. Contract Execution The contract type indicates whether your company executes the project as main contractor or as a subcontractor. Allowed values Financials Currency Rate The currency exchange rate to convert the transaction currency to the displayed home currency. Rate Factor The factor by which the amount in the transaction currency or the invoice currency is divided before LN converts it to a home currency. A rate factor is often used for currencies that have a relatively low price, for example, Korean Won. Home Contract Amount The contract amount in home currency. In Home Currency One of a company's base currencies in which LN registers and reports amounts. In a multicurrency system, up to three home currencies can be defined: Approved for Invoicing The amount approved for invoicing for the contract. Home Invoiced Amount The approved for invoicing amount in home currency. Invoiced to Date The amount invoiced till date for the contract expressed in the contract currency. Note The invoiced amount is based on the revenue transactions registered in the Revenue Transactions (tpppc3805m000) session and includes the invoiced amounts of any contract type/invoice type and processed through Invoicing. The holdback amount, advance payments and manual revenues are not included in the invoiced amount. Invoiced to Date The invoiced to date amount expressed in the home currency. Total Funded Amount The maximum amount that is funded for the contract. Note This is a display field. The value in this field is defaulted based on the aggregate of the funded amounts for all the contract lines linked to the contract. Funded Amount in Home Currency The total contract funded amount expressed in the home currency. Funding Distribution The default method used to determine the distribution of the contract fund amount. Allowed values Default value By default, this field is set to None. References First Reference The reference text to be printed on the invoices, for example, the name of a contact person or a customer reference number. Second Reference The reference text to be printed on the invoices, for example, the name of a contact person or a customer reference number. Text The text related to the contract. Invoicing Invoicing Invoice-to Business Partner The business partner to which you send invoices. This usually represents a customer's accounts payable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about the customer's credit limit, the terms and method of payment, and the related pay-by business partner. Address A full set of address-related details, which include the postal address, access to telephone, fax, telex numbers, and e-mail, Internet address, identification for taxation purposes, and routing information. Contact The person with whom you discuss business transactions. For example, you address questions, quotations, and follow-up calls, direct mail, and promotional gifts to the contact. The contact's data include the name, telephone number, e-mail address, and other details. Invoice Type The invoice type determines the invoicing method for the contract. Allowed values Invoicing Method This method is only used for contract projects to invoice to Financials. Capital projects have no invoicing. Sales order projects use Invoicing for invoicing. Invoice Discount The percentage calculated as a discount on the invoice amount of the contract. Invoice Delivery Method A user-definable way to categorize invoices by their delivery method. LN prints invoices grouped by the invoice delivery method. Per invoice delivery method, LN sorts and prints the invoices within each ZIP/postal code by address. You can select a default invoice delivery method for each invoice-to business partner. Sales Type A sales order property that allows you to identify the kind of sale made and the kind of receivable. This property is used to post the sales to the correct Accounts Receivable account when the invoice is created. To post a sales invoice, LN retrieves the control account from the sales type linked to the sales order line, project contract, and so on. Fee Revenue Threshold The percentage that indicates if the fees can be included while generating the interim results. Infor LN defaults this value from the Project Parameters (tppdm0100s000) session. Project Text on Invoice If this check box is selected, LN prints the project related text on the invoices. Note If this check box is cleared, Infor LN prints the contract line text on the invoice. Billing Cycle The time interval defined to generate billing statement for the contract. Last Transferred to Invoicing The date when the contract is last invoiced. Next Invoice Date The date when the next invoice is generated. Rate Determiner The date used to determine the exchange rate. Allowed values Advances / Installments Advance Payments The method used to determine whether advance payment request is applied to the contract or contract line. Allowed values Advance Payment Type The type of advance payment that must be applicable for the contract or contract line. The advance payment types are selected based on the legal requirements of a country or the business. For the advance payment types ( Request and Invoice), open entries are generated. An advance payment represents a request to the business partner to pay in advance a certain amount or percentage. An advance invoice represents a normal invoice that must comply with all legal requirements and is included in the sales listing, VAT declaration and Revenue recognition. An advance invoice is a legal document and therefore an official number is generated. The same is also included in the sales listing. Note Tax is applicable only for an advance invoice. Allowed values Note Default value is Request. This field is enabled only if the Advance Payments field is set to By Contract or By Contract Line. You can view this field only if the Use Advance Payments as field is set to Request or Invoice in the Contract Parameters (tpctm0100m000) session. Liquidation % Advances The liquidation percentage calculated to settle the invoices against the advances for the contract line. Note
Example: For an advance payment request for 2000 EUR , a percentage of 75% is defined on the contract line. If a delivery based invoice of 1000 EUR is sent to the customer, an amount of 750 EUR can be paid to settle the advance and the customer is invoiced for 250 EUR. If no percentage is set the maximum amount possible is settled. Installment Type The installment type for the contract. Allowed values Installment Schedule The installment schedule for the contract. Note You can define the installment schedule for the contract only if the installment type field is set to Percentage or Amount. The installments are generated using the Generate Installments (tppin4251m000) session, based on the schedules defined in the Installment Schedules (tcmcs2140m000) session. Number of Points The total number of points that you can distribute to the installments of the contract. Example
Note This field is available only if the Installment Type field is set to Points. Labor Part of Contract Amount The percentage of the total contract amount based on the agreement with the main contractor for the labor costs. Note
Labor B-Account This field is only relevant in the Netherlands. Note
Holdback Holdback Holdback Percentage The holdback amount expressed as a percentage. You can define the holdback percentage only if the Holdback field is set to All Invoices or Based on Progress. Note If a holdback percentage is defined for a project and if the Use Holdback check box is selected for the installment linked to the project, the holdback percentage of the project is defaulted in this field. Progress Threshold The progress threshold percentage for the contract. You can define the threshold percentage only if the Holdback field is set to Based on Progress. Progress Payment Requests Progress Payment If this check box is selected, progress payment request data can be defined for the contract. Note Progress Payments can only be created for contracts of the type Fixed Price with the invoice type set to Installment or Delivery Based. Progress Payment % The percentage of cost on a contract that is considered for invoicing. The commonly used progress payment percentages range between 75-80%. Note This field is enabled only if the Progress Payment check box is selected. Progress Liquidation % The percentage used for calculating the amount to settle the progress payment invoices. Note This field is enabled only if the Progress Payment check box is selected. Invoicing Method The invoicing method for the progress payment request. Note This field is enabled only if the Progress Payment check box is selected. Payment Terms The payment terms for the progress payment request. Note This field is enabled only if the Progress Payment check box is selected. Description The description or name of the code. Billable Cost Report If this check box is selected, Invoicing prints the billable cost lines and the related costs as an annex to the invoice based on the aggregation of the Invoicing Method. Note The billable cost lines are printed in Invoicing as an annex to the invoice based on the aggregation of the Invoicing Method. This field is enabled only if the Progress Payment check box is selected. Paying Paying Pay-by Business Partner The business partner from which you receive payments. This usually represents a customer's accounts payable department. The definition includes the default currency and exchange rate, the customer's bank relation, the type of reminders you send to the business partner, and the frequency of sending reminders. Address A full set of address-related details, which include the postal address, access to telephone, fax, telex numbers, and e-mail, Internet address, identification for taxation purposes, and routing information. Contact The person with whom you discuss business transactions. For example, you address questions, quotations, and follow-up calls, direct mail, and promotional gifts to the contact. The contact's data include the name, telephone number, e-mail address, and other details. Phone The phone number of the pay-by business partner. Payment Terms Agreements about the way in which invoices are paid. The payment terms include:
The payment terms allow you to calculate:
Late Payment Surcharge The percentage that is charged over the goods amount or over rendered services that the recipient of the invoice must pay if the invoice is not paid within a specified period. Payment Method The way in which the payment (purchase invoice) or the direct debit (sales invoice) takes place. The payment method defines details such as, the maximum amount, the type of due date, if foreign currencies are allowed, and which details must be printed on the report. These details are default values that you can change on the order or invoice as necessary. Bank Account Code The code that uniquely identifies the bank. Description The description or name of the code. Bank Account The bank account number. The bank account is identified by a number of the business partner with the bank indicated by the bank account code and displayed based on the bank account code. International Bank Account Number The international bank account number for the contract. This is a display field. Classification Classification Line of Business The line of business linked to the contract. Description The description or name of the code. Acquiring Method The code that identifies the acquiring method linked to the contract. Description The description or name of the code. Financing Method The code that identifies the financing method linked to the contract. Description The description or name of the code. Geographical Area The geographical area associated to the contract. Description The description or name of the code. Category The code that identifies the category linked to the contract. Description The description or name of the code. Business Sector The code that identifies the business sector linked to the contract. Description The description or name of the code. Group The code that identifies the group linked to the contract. Description The description or name of the code. Additional Information Additional Information Additional Field User-defined fields that can be linked to LN tables. Additional information fields do not add any specific value to LN as functional logic is not linked to the contents of these fields.
Set Status to Sets the contract status to the selected value. Free Sets the contract status to Free. On Hold Sets the contract status to On Hold. Active Sets the contract status to Active. Closed Sets the contract status to Closed. Canceled Sets the contract status to Canceled.
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