Contracts (tpctm1100m000)

Use this session to create and maintain data for a contract.

Note
  • A contract can be linked to multiple projects, however a project can be linked to only one contract.
  • The contract comprises of data for business partners, pricing and funding, shipment, delivery terms and so on.
  • A contract can have multiple contract line items.
  • Contract deliverables can be physical items as well as services like training and installation.

Infor LN allows multiple users to approve cost entries using the ION based workflow-process status. For more information, refer to Workflow status process.

 

Contract

The code that uniquely identifies the contract.

Description

The description or name of the code.

Sold-to Business Partner

The sold-to business partner for the contract.

Sold-to Contact

The contact linked to the sold-to business partner.

Sales Office

The sales office of the sold-to business partner.

Description

The description or name of the code.

Contract Manager

The employee number of the contract manager for the contract.

Project

The code that identifies the project linked to the contract.

Note

It is mandatory to specify the project before the advance payment requests or installments linked to the contract are approved.

Status

The contract status.

Note
  • If the contract header is Canceled, all the lines are also set to Canceled.
Workflow Status

The status that is applicable if the business object requires authorization approval using ION Workflow.

When you perform a change that requires authorization, a checked-out version is automatically created for the business object. The changes you submit are only effective after approval/check-in. You can also undo your changes, or recall your submitted changes.

  • Checked-out and checked-in objects are displayed in the Checked-out Objects (ttocm9599m000) session.
  • From the appropriate menu of this session, select Workflow and execute the required action for the business object.

Allowed values

If the business object is checked out, this field displays an Object status.

If the business object is checked in, this field displays an Approval status.

If a description is specified for the object type in the Workflow Information Fields (ttocm0106m000) session (which is displayed as a tab in the Object Types (ttocm0102m000) session), regardless if the object is checked in or out, this field always displays the value of the appropriate Description field.

Note

For more information on setting up and using ION Workflow for business objects in LN, refer to the Infor LN Integration Guide for Infor ION Workflows and Monitors at Infor Xtreme.

Text

If this check box is selected, a text is present.

Phase
Search Key
Hold Reason

The code that identifies the reason for putting the contract on hold.

Contract Type
Sold-to Address

The address of the sold-to business partner.

Invoice-to Business Partner

The invoice-to business partner for the contract.

Invoice-to Address

The address of the invoice-to business partner.

Invoice-to Contact

The contact for the invoice-to business partner.

Pay-by Business Partner

The pay-by business partner for the contract.

Pay-by Address

The address of the pay-by business partner.

Pay-by Contact

The contact for the pay-by business partner.

Internal Sales Representative

The code of the internal sales representative, defined in the Employees - General (tccom0101m000) session . The sales representative is used as a reference with the invoice in the Transfer Transactions to Invoicing (tppin4200m000) session.

External Sales Representative

The name of the employee who is the external sales representative for the contract, defined in the Employees - General (tccom0101m000) session.

First Reference

The reference text to be printed on invoices, for example, the name of a contact person or a customer reference number.

Second Reference

The reference text to be printed on invoices, for example, the name of a contact person or a customer reference number.

Contract Execution

The contract type indicates whether your company executes the project as main contractor or as a subcontractor.

Allowed values

Contract Execution.

Contract Award Date

The date when the contract is awarded.

Effective Date

The date when the validity period of the contract starts.

Expiry Date

The date when the validity period of the contract ends.

Advance Payments

The method used to determine whether advance payment request is applied on the contract or contract line.

Liquidation % Advances

The liquidation percentage calculated to settle the invoices against the advances for the contract line.

Note

  • This field is enabled only if the Advance Payments field is set to By Contract Line.
  • Only the liquidation percentage * invoice amount is used to settle an advance payment request.
  • The full invoice amount is used to settle the advance if no liquidation % is specified.

Example: For an advance payment request for 2000 EUR , a percentage of 75% is defined on the contract line. If a delivery based invoice of 1000 EUR is sent to the customer, an amount of 750 EUR can be paid to settle the advance and the customer is invoiced for 250 EUR. If no percentage is set the maximum amount possible is settled.

Installment Type

The installment type for the project.

Allowed values

Installment Type.

Installment Schedule

The installment schedule for the contract

Note

You can define the installment schedule for the contract only if the installment type field is set to Percentage or Fixed Amount.

Number of Points

The total number of points that you can distribute to the installments of the contract.

Example

Contract amount by customerEUR 600,000
Number of points300
Installment 1100 pointsEUR 200,000
Installment 275 pointsEUR 150,000
Installment 375 pointsEUR 150,000
Installment 450 pointsEUR 100,000
--EUR 600,000

 

Note This field is enabled only if the Installment Type field is set to Points.

Project Text on Invoice

If this check box is selected, LN prints the project related text on the invoices.

Note

If this check box is cleared, Infor LN prints the contract line text on the invoice.

Holdback

The method used to determine how holdback is applied for the contract.

Allowed values

Holdback.

Holdback Percentage

The holdback amount expressed as a percentage. You can define the holdback percentage only if the Holdback field is set to All Invoices or Based on Progress.

Progress Threshold

The progress threshold percentage for the contract. You can define the threshold percentage only if the Holdback field is set to All Invoices or Based on Progress.

Progress Payment Requests
Progress Payment

If this check box is selected, progress payment request data can be defined for the contract.

Progress Payment %

The percentage of cost on a contract that is considered for invoicing.

Progress Liquidation %

The percentage used for calculating the amount to settle the progress payment invoices.

Progress Payment Invoicing Method

The invoicing method for the progress payment request.

Payment Terms Progress Payment

The payment terms for the progress payment request.

Transaction Price

The sum of the contract amount or the transaction price of the contract lines.

Billable Cost Report

If this check box is selected, Infor LN prints the billable cost lines and the related costs.

Note

The billable cost lines are printed in Invoicing as an annex to the invoice based on the aggregation of the Invoicing Method.

Invoice Type

The invoice type you choose to determine the invoicing method for the contract.

Allowed values

Invoice Type.

Invoicing Method

The invoicing method for the contract.

Invoice Discount

The percentage calculated as a discount on the invoice amount of the contract.

Invoice Delivery Method

The invoice delivery method of the contract.

Sales Type

The sales type for the contract.

Currency

The currency of the contract amount.

Exchange Rate Type

The exchange-rate type for the contract.

Rate Determiner

The date used to determine the exchange rate.

Allowed values

Rate determiner.

Rate

The currency exchange rate to convert the transaction currency to the displayed home currency.

Rate Factor
Contract Amount

The amount specified for the contract.

Approved for Invoicing

The total amount invoiced till date for the contract.

Payment Terms

The payment terms for the contract.

Total Funded Amount

The maximum amount that is funded for the contract. The value in this field is equal to the sum of the amounts funded for all the contract lines of the contract. This is a display field.

Funding Distribution

The default method used to determine the distribution of the contract fund amount.

Allowed values

Funding Distribution

Default value

By default, this field is set to None.

Late Payment Surcharge

The late payment surcharge for the contract.

Payment Method

The payment method for the contract.

Bank Account Code

The code that uniquely identifies the bank.

Bank Account

The bank account number.

The bank account is identified by a number of the business partner with the bank indicated by the bank account code and displayed based on the bank account code.

International Bank Account Number

The international bank account number for the contract. This is a display field.

Program

The code that identifies the program.

Program Manager

The employee code of the program manager for the contract.

Acceptance Point

The acceptance point .

Allowed values

Acceptance Point

Created by

The code of the user who creates the record.

Creation Date

The date when the record is created.

Invoiced to Date

The amount invoiced till date for the contract expressed in the contract currency.

Note

The invoiced amount is based on the revenue transactions registered in the Revenue Transactions (tpppc3805m000) session and includes the invoiced amounts of any contract type/invoice type and processed through Invoicing. The holdback amount, advance payments and manual revenues are not included in the invoiced amount.

Additional Information
Additional Field

User-defined fields that can linked to LN tables. Additional information fields are do not add any specific value to LN as functional logic is not linked to the contents of these fields.

 

Set Status to

Sets the contract status to the selected value.

Free

Sets the contract status to Free.

On Hold

Sets the contract status to On Hold.

Active

Sets the contract status to Active.

Closed

Sets the contract status to Closed.

Canceled

Sets the contract status to Canceled.