Payment Advice (tfcmg1609m000)

Use this session to view and maintain payment advice data.

The tabs allow you to access and maintain data in these sessions:

You can select a batch from the batches created in the Select Invoices for Payment (tfcmg1220m000) session, or you can click New Group to create a new batch.

If you select a purchase invoice for payment, LN searches for unassigned advance and unallocated payments and credit notes for the business partner of the invoice. If such documents exist, LN displays a warning. From the appropriate menu, select Total Amount by Business Partner to display the available documents.

To add payments to a payment advice batch, you can copy an existing payment and adjust the details, or you can click New. In the Payment Advice Lines (tfcmg1101m000) details session you can enter the transaction details.

If you use payment agreements and you do not use the uninterrupted payment process, you must apply the payment agreements to the invoices before you can process the batch in the Process Payments (tfcmg1240m000) session. From the appropriate menu, select Apply Payment Agreement.

Note

When you manually create payment batches, you can use the Ctrl key to add multiple invoices.

Payment authorization

If you select the Payment Batch Approval check box in the CMG Parameters (tfcmg0100s000) session, an authorized user must approve the batch before the batch can be processed.

To approve the batch, from the appropriate menu, select Approved. You cannot make changes to an approved batch. If you must make changes, you must first unapprove the batch.

The super user and the authorized user who approved the batch can unapprove the batch. If you unapprove the batch, LN sets the status to Selected.

In the Payment Authorizations (tfcmg1100m000) session, you can authorize users to approve payment batches.

 

Payment Batch
Payment Batch

Select the payment batch.

You can select a batch from the batches created in the Select Invoices for Payment (tfcmg1220m000) session, or you can click New Group to create a new batch.

User

The user who created the batch.

Batch Creation Date

The date on which the batch was created.

Payment Agreement Applied

If this check box is selected, payment agreements have been applied.

If you use payment agreements, you must apply the payment agreements before you can process the payment batch.

Status
Payment Batch Status

The status of the payment batch in the payment procedure.

Approved

Indicates whether the batch is approved.

If this field is set to No, an authorized user must approve the batch. To approve the batch, from the appropriate menu, select Approved.

Approved by

The authorized user who approved the batch.

Workflow Status

The status that is applicable if the business object requires authorization approval using ION Workflow.

When you perform a change that requires authorization, a checked-out version is automatically created for the business object. The changes you submit are only effective after approval/check-in. You can also undo your changes, or recall your submitted changes.

  • Checked-out and checked-in objects are displayed in the Checked-out Objects (ttocm9599m000) session.
  • From the appropriate menu of this session, select Workflow and execute the required action for the business object.

Allowed values

If the business object is checked out, this field displays an Object status.

If the business object is checked in, this field displays an Approval status.

If a description is specified for the object type in the Workflow Information Fields (ttocm0106m000) session (which is displayed as a tab in the Object Types (ttocm0102m000) session), regardless if the object is checked in or out, this field always displays the value of the appropriate Description field.

Note

For more information on setting up and using ION Workflow for business objects in LN, refer to the Infor LN Integration Guide for Infor ION Workflows and Monitors at Infor Xtreme.

Amount
Total for Batch

The total amount in the home currency.

Curr.

The amount expressed in home currency.

Total Amount by Business Partner

Enter the total amount the business partner must pay. This amount is expressed in the home currency.

Invoice-from Business Partner

Select the invoice-from business partner attached to the payment batch for whom you must create a payment advice.

 

Apply Payment Agreement

Starts the Apply Payment Agreement (tfcmg1230m000) session. If the payment agreements are made, use this command to apply payment agreements to the invoices.

Compose Payments Manually
Approve

Approves the current batch.

The payment batch must be approved before it can be processed. You can approve the payment batch only if you select the Payment Batch Approval check box in the CMG Parameters (tfcmg0100s000) session.

When the payment batch is approved, the batch can no longer be modified. To make any changes, you must unapprove the batch.

Unapprove

Reverses the approval of the batch. If you must make changes to an approved batch, you must first use this command.

The super user and the authorized user who approved the batch can unapprove the batch. LN sets the status to Selected.

Process Payments
Assign Banks to Payments
Audit Payments

Starts the Audit Payments (tfcmg1255m000) session.

Create Payment Orders
Post Payments

Starts the Post Payments (tfcmg1257m000) session.

Reset Payment Status
Remove Posted Payment Batches
Generate Trade Notes Payable
Select Payment / Direct debit Batch for XML File Generation
Split Advice

Splits the batch into one batch (the current batch) for the advice lines with non-trade note payment methods and a new batch for the advice lines that have a Trade Note kind of payment method.

Show All Batches

Displays all batches.

Show My Batches

Displays only your own batches.

Print Payment Advices
Print Remittance Letters
Print Cheque Report