Generate Intercompany Trade Purchase Invoices (tfacp2295m000)

Use this session to generate invoices for the selected range of purchase invoices.

The payment terms are present on Intercompany Trade Order Lines. If the payment terms are same on all the order lines for which an internal purchase invoice is created, the payment terms are printed on the internal purchase invoice.

If the payment terms are not the same for all orders, by default LN uses the payment terms specified for the invoice-from business partner in the Invoice-from Business Partner (tccom4122s000) session.

If the order number is the same for all the order lines, the order number is also printed on the invoice.

Note

Intercompany trade purchase invoices are generated only if the sales invoices are composed, printed and posted.

Payment agreements

If you use payment agreements, these rules apply:

  • If all the selected lines have the same payment agreement, LN uses the payment agreement for the invoice.
  • If the selected lines have various payment agreements, LN uses the payment agreement you defined for the business partner in the Invoice-from Business Partner (tccom4122s000) session.
Payment schedules

If a payment schedule is linked to the payment terms of the business partner, LN generates payment schedules for the recurring invoices. The due dates for the payment schedule lines are based on the new document date of the recurring invoice.

For more information, refer to Payment schedules – overview

Purchase invoice authorization

If payment approval is required for internal purchase invoices and if you defined default hold reasons and assigned approvers for purchase invoices, LN enters the default hold reason and an assigned approver in the Hold Reason and Assigned Approver fields. You can change the hold reason and the assigned approver.

To process the invoice, an assigned approver must remove the hold reason.

 

Selection Range
Select by Sales Invoice

If this check box is selected, intercompany trade purchase invoices are generated based on the sales invoices.

Financial Company (Sales Invoice)

The From and To fields define a range of: financial companies of the selected sales invoices for which invoices are generated.

Note

This field is enabled only if the Select by Sales Invoice check box is selected.

Transaction Type (Sales Invoice)

The From and To fields define a range of: transaction types of the selected sales invoices for which invoices are generated.

Note

This field is enabled only if the Select by Sales Invoice check box is selected.

Document Number (Sales Invoice)

The From and To fields define a range of: document numbers of the selected sales invoices for which invoices are generated. These document numbers are the ID number of the sales invoice.

Note

This field is enabled only if the Select by Sales Invoice check box is selected.

Order Type

The From and To fields define the range of order types for which invoices are generated.

Note

This is a display field and the value in this field is defaulted to Intercompany Trade.

Order

The From and To fields define the range of orders for which invoices are generated.

Note

This field is enabled only if the Select by Sales Invoice check box is cleared.

Order Position

If you entered the same order number in the Order From and the Order To fields, the From and To fields define the range of order lines for which invoices are generated.

Note

This field is enabled only if the Select by Sales Invoice check box is cleared.

Order Sequence

If you entered the same order number in the Order Position From and the Order Position To fields, the From and To fields define the range of order line sequence numbers for which invoices are generated.

Note

This field is enabled only if the Select by Sales Invoice check box is cleared.

Logistic Company

The From and To fields define the range of originating logistic companies of the purchase orders for which invoices are generated.

Note

This field is enabled only if the Select by Sales Invoice check box is cleared.

Intercompany Trade Scenario

The From and To fields define a range of: intercompany trade scenarios of the intercompany trade orders for which invoices are generated.

Note

This field is enabled only if the Select by Sales Invoice check box is cleared.

Internal Business Partner

The From and To fields define the range of invoice-from business partners for which invoices are generated.

Note

This field is enabled only if the Select by Sales Invoice check box is cleared.

Receipt Cut-off Date

The cut-off date and time for the generation of internal purchase invoices.

Only receipts with a receipt date on or before the cut-off date are taken into account in the process. The cut-off date is important in connection with the compression criteria in combination with the invoice/document date.

Sales Invoice Period

The From and To fields define a range of: fiscal periods of the selected sales invoices for which invoices are generated. To generate invoices in the fiscal period of the sales invoices, you must specify the same period in the period selection range on the Period tab.

Settings
Invoice Date
Generate Invoices with manually entered Invoice Date

If this check box is selected, you can enter the invoice date as well as the transaction entry date and the financial periods for the batch. The invoice date must be the same or later than the cut-off date.

Invoice Date

If you select the Generate Invoices with manually entered Invoice Date check box, you can enter the invoice date. The invoice date must be the same or later than the cut-off date.

Generate Invoices Using the Date of the Sales Invoice

If this check box is selected, LN uses the date that the sales invoice was printed.

Print Invoices
Print Invoices

If this check box is selected, LN prints a list of invoices.

Draft Print

If this check box is selected, LN prints draft invoices that you can check.

Print errors during printing

If this check box is selected, LN also prints any errors that occurred when printing the invoices.

Print Receipt Lines

If this check box is selected, LN prints receipt lines also.

Options
Process Report

To generate a report of the processed transactions, select this check box.

Invoice Layout

Select the level of detail.

Allowed values

  • Detailed
  • Aggregated
Print Error Report

If this check box is selected, LN prints an error report.

Print Unselected Orders/Receipts

If this check box is selected, you can either choose a report sorted on internal sales invoices or a report sorted on receipts.

Note

A receipt might remain unselected for one of these reasons:

  • The internal sales invoice was not yet generated in Invoicing. Therefore, the invoice cannot be created in Accounts Payable.
  • For an intercompany trade order line or sequence, not all receipts have occurred. In this case, the invoice cannot be created in Accounts Payable because it requires the same quantities as the Accounts Receivable invoice.
  • If a specific receipt can be processed, and another receipt that must be part of the same invoice falls outside the selection range specified on the first tab, the receipt within the selection range cannot be processed either. In this case, the Accounts Payable invoice would not fully match the Accounts Receivable invoice.
Sort By

The option to sort the data in the Unselected Orders/Receipts report.

Allowed values

Sorting Choice

Period
Period
Transaction Entry Date

The transaction date LN uses for posting the invoices to the general ledger.

The transaction date must be the same or later than the Cut off Date.

Fiscal Period

The fiscal year to which the generated invoices are posted.

Fiscal Period

The fiscal period to which the generated invoices are posted.

Reporting Period

The reporting year to which the generated invoices are posted.

Reporting Period

The reporting period to which the generated invoices are posted.

Tax Period

The tax year to which the generated invoices are posted.

Tax Period

The tax period to which the generated invoices are posted.

Batch Information
Batch

The batch number that LN generates for processing the generated internal purchase invoices.