Purchase Contracts (tdpur8330m000)

Use this session to view, specify, and maintain purchase contracts and purchase contract lines.

This session enables buyers to only view the purchase contracts lines that require attention and to execute the appropriate actions on the lines. For example, contract lines that are about to expire, are over- or under-performing, or lines that or lines that are yet to be reviewed and set to Active.

Filters

You can use these filters to display the appropriate selection of contracts and contract lines:

  • General Filter
    By Purchase Office, Buyer, Buy-from Business Partner, Item, or by a combination of these fields.
  • Status Filter
    By status.
  • Date Filter
    By expiry date.
  • Progress Filter
    By elapsed-time or consumption-performance percentages.
Tabs

This session includes these tabs:

 

General
Purchase Office

A department in your organization that is responsible for buying the materials and services required by your organization. You assign number groups to the purchase office.

Buyer

The employee of your company who is the contact to the concerned buy-from business partner. The buyer is also known as the purchasing agent.

Buy-from Business Partner

The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner.

Item

The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold.

An item can also represent a set of items handled as one kit, or which exist in multiple product variants.

You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:

  • Cost items (for example, electricity)
  • Service items
  • Subcontracting services
  • List items (menus/options)
Contract Lines

The total number of purchase contract lines that are displayed, based on the General filter.

Status
Active

If this check box is selected, contracts and lines with the status Active and the count of the lines are displayed.

Click Active to activate or deactivate this filter.

Free

If this check box is selected, contracts and lines with the status Free and the count of the lines are displayed.

Click Free to activate or deactivate this filter.

Terminated

If this check box is selected, contracts and lines with the status Terminated and the count of the lines are displayed.

Click Terminated to activate or deactivate this filter.

Expiry Date
Expiry Beyond 7 Days

If this check box is selected, contracts and lines that will expire after the next seven days and the count of the lines are displayed.

Click Expiry Beyond 7 Days to activate or deactivate this filter.

Expiry 1-7 Days

If this check box is selected, contracts and lines that will expire within the next seven days and the count of the lines are displayed.

Click Expiry 1-7 Days to activate or deactivate this filter.

Expiry Today

If this check box is selected, contracts and lines that expire today and the count of the lines are displayed.

Click Expiry Today to activate or deactivate this filter.

Past Expiry

If this check box is selected, contracts and lines that are expired and the count of the lines are displayed.

Click Past Expiry to activate or deactivate this filter.

Usage versus Duration
Progress
Duration %

Select this check box and specify a value in this field to only display contract lines with a specific elapsed-time percentage.

This field indicates the time elapsed for a contract line.

Remaining %

Select this check box and specify a value in this field to only display contract lines with a specific consumption-performance percentage.

This field indicates the unused quantity for a contract line in comparison with the agreed quantity.