Retrieving purchase contracts

The following origins are used to search for purchase contracts:

  • Purchase order line
  • Purchase schedule
  • Planned PRP purchase order in Project
  • Planned purchase order in Enterprise Planning

When searching for Active purchase contract lines for these origins, only the contract lines for which the following fields match the original values, are displayed:

  • BP Prices/Discounts or Buy-from Business Partner
  • Ship-from BP
  • Item
  • Purchase Price Group
  • Purchase Office
  • Effectivity Unit
  • Effective Date
  • Expiry Date
Purchase contracts and purchase schedules

When a purchase schedule is generated, LN links a normal contract to the purchase schedule. To link a special contract, you must remove the link to the normal contract. From the appropriate menu in the Purchase Schedules (tdpur3110m000) session, click Change Contract to select a special contract from the Selected Purchase Contract Lines (tdpur3512s000) session.

You can replace the normal contract with a special contract, only if receipts are not booked for the purchase schedule. If receipts are booked, you must terminate the existing purchase schedule and create a new purchase schedule in the Terminate Purchase Schedule (tdpur3210m100) session. This allows you to link a special contract to the newly created purchase schedule.

When LN links a contract to the purchase schedule, the schedule header is updated with the default values of the linked contract. Specific addresses, contract terms, and prices and discounts are copied to the schedule.

Note
Purchase contracts and purchase orders

The process used to link purchase contracts to purchase orders, is based on the setting of these parameters in the Purchase Contract Parameters (tdpur0100m300) session:

For purchase orders, LN uses the date specified in the Purchase Price Date Type field (such as the Order Date, System Date, or Delivery Date) of the Pricing Parameters (tdpcg0100m000) session, to search for effective and Active purchase contracts.

To retrieve terms and conditions, for an order line, from an active contract, the link to the order line is not required. Therefore, the contract number is specified on the order line only if an active contract line is linked to the order line. For more information, refer to Retrieval of terms and conditions.

Note

The Maximum Quantity Tolerance and Action on Exceeding Maximum Quantity fields on the purchase contract line determine if the contract line can be linked to a purchase order, or schedule line when the maximum contract quantity is exceeded.

Related topics