Purchase orders - additional processes

	Purchase orders - additional processes A number of processes do not always occur in the purchase order procedure, but can be used optionally. These are the following processes: Adding landed costs to purchase orders Blocking purchase orders Changing prices and discounts after receipt or consumption Checking import compliance for purchase orders Commingling purchase orders Copying purchase orders Deleting purchase orders Generating freight orders from purchase orders Generating purchase orders from work orders or service orders Handling backorders Handling return orders Material prices on purchase orders Printing claims Printing purchase invoices Printing reminders Project pegging Specifying direct delivery orders Specifying supplier stage payments Static cross-docking Subcontracting Using consigned inventory Using customer furnished materials Adding landed costs to purchase orders To have a proper insight in all procurement costs, not only the purchase price, but also landed costs can be linked to a purchase order. For more information, refer to: Landed costs – overview Landed costs – orders Blocking purchase orders If order blocking is enabled, purchase orders and purchase order lines can be blocked. Purchase orders and lines can be manually blocked, or are automatically blocked because of a compliance check failure. For more information, refer to Blocking purchase orders. Changing prices and discounts after receipt or consumption After receipt In the Change Price and Discounts after Receipt (tdpur4122m000) session, you can change prices and discounts after the goods are received. After consumption In the Change Price and Discounts after Receipt (tdpur4122m000) session and the Change Price and Discounts of Purchase Payable Receipts (tdpur4132m000) session, you can change prices and discounts after the goods are consumed. For more information, refer to Changing prices or discounts after receipt or consumption. Checking import compliance for purchase orders If global trade compliance is applicable for import documents, purchase orders are validated to ensure that the import compliance information is valid and the required licenses are available. For more information, refer to Global trade compliance for purchase orders. Commingling purchase orders If you want to reduce the number of purchase orders and obtain the best available prices and discounts, you can commingle purchase orders. Commingling enables you to group various purchase orders that originate from different sources into a single purchase order. For more information, refer to: Overview of purchase order commingling Commingling purchase orders Copying purchase orders You can use the Copy Purchase Order (tdpur4201s000) session to copy existing purchase orders to new purchase orders. You can copy from the actual orders or from the order history. For more information, refer to Copying purchase orders. Deleting purchase orders You can use the Archive and Delete Purchase Orders (tdpur4224m000) session to delete: Canceled purchase order lines Processed purchase order lines Note How the order data is deleted, depends on the value of the Delete Order Data if Received Completely field in the Purchase Order Parameters (tdpur0100m400) session. Generating freight orders from purchase orders Freight is the package that handles transportation requirements. Because Procurement is sometimes responsible for the transportation of goods and must consequently collect goods from a supplier, you can generate a freight order from the purchase order. If the transportation of goods is not the supplier's responsibility, the supplier must know on what date the goods must be ready. Therefore, you must consider the planned load date in the purchase order as the shipment date; when to pick up the goods from the supplier. The integration between Freight and Procurement includes these topics: Integration freight order control and procurement During the planning and execution of a freight order, its status often changes. If Procurement is responsible for creating the freight order, the progress of the shipment and loads can be exchanged and information can be shared between Freight and Procurement. Integration freight invoicing and purchase invoicing The freight rate that you must pay to the carrier, is called freight costs. You can invoice your business partner for the freight costs based on: Freight Costs Freight Costs (Update Allowed) Client Rates For more information, refer to: Integration Freight Order Control and Procurement Integration freight invoicing and purchase invoicing Generating purchase orders from work orders or service orders With Depot Repair and Field Service you can maintain, repair, or upgrade parts. An integration is available between Service and Procurement to buy parts or to subcontract the maintenance, repair or upgrade. The following depot repair and field service processes are supported: Purchasing additional parts Purchasing subcontracting activities In both cases, a purchase order must be generated to buy parts or to procure subcontracting. For more information, refer to: Purchasing additional parts Service subcontracting in Procurement Handling backorders If only a part of the goods or none of the goods listed on a purchase order are received, backorders can be created. The following can result in a backorder: The received quantity of the purchase order line is less than the ordered quantity at the time of delivery date. The received quantity of the goods is (partially) rejected during inspection. The received quantity is equal to the ordered quantity, but the user changes the back order quantity from zero into a higher value. For more information, refer to Purchase backorders. Handling return orders A return order is a purchase order on which returned shipments are reported. A return order can include only negative amounts. With a purchase return order, you can return inventory units ( Return Inventory), or rejected goods ( Return Rejects) to the supplier. Purchase orders of the Return Rejects order type are always generated from Warehousing to return quarantine inventory. For more information, refer to Purchase return orders. Material prices on purchase orders If the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session, after setting up the material pricing master data, LN can retrieve material price information and calculate material prices for a purchase order line. Linked material price information can be viewed in the Material Price Information (tcmpr1600m000) session. For more information, refer to Material price information – purchase orders. Printing claims Occasionally, during the receipt process, the quantity received does not match with the packing slip quantity. If suppliers ship less than what is on their packing slip, a claim note can be printed in the Print Claims (tdpur4420m000) session. Printing purchase invoices An optional step in the purchase order procedure is to print purchase invoices in the Print Purchase Invoices (tdpur4404m000) session. These invoices are used to compare the data in your system with the data (invoices) you get from the buy-from business partner. Printing reminders You can use the Print Purchase Order Reminders (tdpur4403m000) session to print a reminder to advise a business partner of undelivered purchase orders. Project pegging Project costs can be pegged to purchase orders. If the item on the purchase order requires a peg, a peg distribution must be linked to the purchase order. In a peg distribution, the required quantity of the parent business object is distributed across distribution lines for combinations of project/budget, project element and/or project activity. For example, if a distribution is used to peg the ordered quantity on a purchase order line, the goods are purchased for and the costs are booked to these projects, elements, and activities. For more information, refer to Project pegging in Procurement. Specifying direct delivery orders On a sales order or service order, you can indicate whether you want the sold goods to be directly delivered. In case of a direct delivery, a sales order or service order results in a purchase order. Because the buy-from business partner delivers the goods directly to the sold-to business partner, Warehousing is not involved. For more information, refer to: Direct delivery sales orders Direct delivery service orders Specifying supplier stage payments Supplier stage payments enable customers to pay suppliers before or after the ordered goods are actually received for a purchase order. The payments are spread over a period of time and the amounts must be paid to the supplier on specific dates. The purchase order item's invoice flow is separated from its goods flow. Supplier stage payments can be useful for items with characteristics such as long lead, high value, much engineering, and a fixed price. The stage payments can include the dates and events for which the supplier must complete specific tasks before receipt of any goods, such as providing design documents or test results. For more information, refer to Supplier stage payments. Static cross-docking If you want to fulfill an existing sales order for which no inventory is available, you can take inbound goods immediately from the receipt location to the staging location for issue. To initiate this process, you must generate a cross-docking order. For more information, refer to Static cross-docking. Subcontracting In Procurement, various purchase documents for subcontracting can be created. To start the subcontracting process, a purchase order is required. These types of subcontracting are available: Operation subcontracting Item subcontracting Unplanned subcontracting Service subcontracting For more information, refer to Subcontracting in Procurement. Using consigned inventory If you want to use consigned inventory in the purchase order procedure, you can specify how consigned inventory is handled. For more information, refer to Consignment in Sales and Procurement. Using customer furnished materials To enable customers or their suppliers to furnish the materials that are required to produce a specific customer item, you can implement Customer Furnished Materials. Based on the demand from a sales order, a purchase order of the Customer Furnished Materials type is generated by the order plan. This purchase order is used to call off the customer furnished materials that are needed by the production order to produce the customer item. The purchase order inherits the demand peg of the demand order. For more information, refer to Customer furnished materials in Sales and Procurement.