Purchase order and schedule history

You can use purchase order and schedule history to track creations and modifications to purchase orders and schedules. You can keep certain information after the original purchase order or schedule is removed.

To register the history of orders and schedules that are created, canceled, or processed, select these check boxes:

Contents of history files

The purchase order/schedule history files include:

  • All created purchase order/schedule (line)s. These order/schedule (line)s are the not yet processed order/schedule (line)s.
  • All invoiced purchase order/schedule (line)s. These order/schedule (line)s are the processed order/schedule (line)s.

The history files are of these record types:

The fields in this table determine if, when, and how the purchase order/schedule history files are updated:

Purchase orders
FieldRetrieved from session
Log Order HistoryPurchase Orders (tdpur4100m000)
Start Logging History atPurchase Orders (tdpur4100m000)
Level of Intake LoggingPurchase Order Parameters (tdpur0100m400)
Log Actual Order Receipt HistoryPurchase Order Parameters (tdpur0100m400)
Purchase schedules
FieldRetrieved from session
Log Schedule HistoryPurchase Schedules (tdpur3110m000)
Level of Intake LoggingPurchase Contract Parameters (tdpur0100m300)
Log Actual Schedule Receipt HistoryPurchase Contract Parameters (tdpur0100m300)

 

For purchase schedules, history logging always starts during approval.

Deleting history files

You can restrict the total amount of history data with the Archive and Delete Purchase Order/Schedule History (tdpur5201m000) session.

Be aware that the history files are the base for statistics. Before you delete the history files, verify that the statistics are fully updated. If the history files are deleted before the update, you cannot fully update the statistics

Note

You cannot modify the history data. It is only used for information purposes.