Landed Cost Lines (tclct2100m000)

Use this session to view, enter, and maintain landed costs for the relevant business object.

Landed costs can be linked to these business objects:

  • RFQ Bidder
  • RFQ Response
  • RFQ Negotiation Response
  • RFQ Negotiation Counter Proposal
  • Purchase Order
  • Purchase Order Line
  • Purchase Order Receipt
  • Purchase Schedule Line
  • Purchase Schedule Receipt
  • Warehouse Transfer Order
  • Warehouse Transfer Line
  • Shipment Notice
  • Shipment Notice Line
  • Warehouse Receipt
  • Warehouse Receipt Line
Note
  • You cannot enter, maintain, or delete landed cost lines if the linked business object can no longer be updated or deleted.
  • If a landed cost line is canceled, it can no longer be updated.
  • If the landed cost line contains a Fixed Amount that was apportioned from the header to the line, you cannot manually change the landed cost line, because it is on a lower level. The landed cost line can only be updated from the higher level header.

 

Business Object Type

The business object to which the landed cost line is linked.

Allowed values

  • RFQ Bidder
  • RFQ Response
  • RFQ Negotiation Response
  • RFQ Negotiation Counter Proposal
  • Purchase Order
  • Purchase Order Line
  • Purchase Order Receipt
  • Purchase Schedule Line
  • Purchase Schedule Receipt
  • Warehouse Transfer Order
  • Warehouse Transfer Line
  • Shipment Notice
  • Shipment Notice Line
  • Warehouse Receipt
  • Warehouse Receipt Line
Order Origin

The origin of the business object.

Allowed values

  • Not Applicable
  • EP Distribution
  • Project
  • Project (Manual)
  • Sales
  • Sales Schedule
  • Warehouse Transfer
  • Warehouse Transfer (Manual)
Note

If the Business Object Type is RFQ Bidder, RFQ Response, RFQ Negotiation Response, RFQ Negotiation Counter Proposal, Purchase Order, Purchase Order Line, Shipment Notice, or Shipment Notice Line, this field displays Not Applicable.

Business Object

The unique code that identifies a specific business object. For example, the business object ID of a Purchase Order business object is the purchase order number.

Business Object Reference

A transaction identification more detailed than the business object, for example, a receipt number or an order number. You can use the reference during reconciliation to match transactions if the business object alone does not provide enough information, for example, during GRNI reconciliation.

Note

The business object reference is not the same as a reference link.

Business Partner

A party with whom you carry out business transactions, for example, a customer or a supplier. You can also define departments within your organization that act as customers or suppliers to your own department as business partners.

The business partner definition includes:

  • The organization's name and main address.
  • The language and currency used.
  • Taxation and legal identification data.

You address the business partner in the person of the business partner's contact. The business partner's status determines if you can carry out transactions. The transactions type (sales orders, invoices, payments, shipments) is defined by the business partner's role.

Item

The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold.

An item can also represent a set of items handled as one kit, or which exist in multiple product variants.

You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:

  • Cost items (for example, electricity)
  • Service items
  • Subcontracting services
  • List items (menus/options)
Warehouse

A place for storing goods. For each warehouse, you can enter address data and data relating to its type.

Line Values
Net Amount

The net amount of the linked business object.

Gross Amount

The gross amount of the linked business object.

Currency

The currency in which the amount is expressed

Quantity

The quantity of the linked business object.

Quantity Unit

The unit in which the quantity is expressed.

Weight

The weight of the linked business object.

Weight Unit

The unit in which the weight is expressed.

Volume

The volume of the linked business object.

Volume Unit

The unit in which the volume is expressed.

Distance

The distance between the ship-to address and the receipt address of the linked business object.

Distance Unit

The length unit in which the distance is expressed.

Default value

The unit from the Distance Table by City (tccom4537m000) or Distance Table by ZIP Code/Postal Code (tccom4538m000) session.

Landed Cost Amount

The total landed cost amount of all landed cost lines that are linked to the business object.

Currency

The currency in which the total landed costs are expressed.

Landed Cost
Landed Cost Line

The number of the landed cost line.

Landed Cost
Origin

The origin of the landed cost line.

Allowed values

  • Manual
  • Master Data
  • RFQ Bidder
  • RFQ Response
  • RFQ Negotiation
  • Order Header
  • Order Line
  • Schedule Line
  • Receipt Header
  • Receipt Line
  • Shipment Notice Header
  • Shipment Notice Line
Note

If the Business Object Type is Purchase Schedule Line, this field cannot display Manual.

Set

One of more landed cost lines that are defaulted as a group on the order.

The landed costs set includes search attributes that link a set of landed cost lines to a transaction.

Note
  • This field is empty if the Origin is Manual.
  • This field is always filled if the Origin is Master Data.

Default value

The Landed Costs Set from the Landed Costs Sets by Landed Costs Code (tclct1110m100) session.

Code

A code that identifies landed costs.

Note

If a landed costs set is specified in the Set field:

  • This field must also be specified.
  • The landed costs code must belong to the landed costs set.

Default value

The Landed Costs Code from the Landed Costs (tclct1610m000) session.

Type

A user-defined category of landed costs, for example, "Freight", "Handling", "Insurance."

Calculation
Calculation Method

Determines how landed costs are calculated.

Note
  • If the Business Object Type is Purchase Schedule Line, this field cannot display By Freight Management.
  • You cannot select By Freight Management, Fixed Amount, or By Distance if the landed cost revision is linked to a landed cost set with the Used for field specified as Standard Cost Calculation in the Landed Costs Set (tclct1600m000) session.

Allowed values

Calculation Method

Default value

The Calculation Method from the Landed Costs (tclct1610m000) session.

Price

The price based on which the landed cost amount is determined.

A price can only be specified if the Calculation Method is By Weight, By Volume, or By Quantity.

Price Unit

The unit to which the price applies.

Fixed Amount

The fixed amount based on which the landed cost amount is determined.

A fixed amount can only be applicable if the Calculation Method is Fixed Amount.

Fixed Amount Level

The level to which the Fixed Amount is applied.

Note

If the Business Object Type is:

  • Purchase Schedule Line, this field can only display Receipt Line or Not Applicable.
  • Warehouse Transfer Order, Warehouse Transfer Line, this field cannot display Shipment Notice.

If the Calculation Method is By Freight Management, this field is always Order Line.

Allowed values

Fixed Amount Level

Apportioning Type

Determines how landed costs that are specified as a Fixed Amount on header level, are apportioned to the lines.

Allowed values

Apportioning Type

Percentage

The percentage of the order (line) amount or the surcharge percentage over other landed costs, based on which the landed cost amount is determined.

A percentage can only be specified if the Calculation Method is Percentage Value or Surcharge Percentage.

Apply Discounts before Calculation

If this check box is selected, order header and line discounts are taken into account when calculating the landed cost amount.

Landed Cost Amount

The landed cost amount of the landed cost line.

Landed Cost Currency

A generally accepted medium of exchange such as coins, treasury notes, and banknotes.

The following currency types are available in LN:

  • Home currency, which is used internally by companies to calculate costs, record budgets, and register tax amounts
  • Transaction currency, which is used in transactions with business partners, such as orders and invoices

Default value

  • Landed Cost Currency from the Landed Costs Revisions (tclct1120m000) session.
  • Currency from the Invoice-from Business Partner (tccom4122s000) session.
Surcharge Criteria
Business Partner

The buy-from business partner for whom a surcharge amount must be calculated if the Calculation Method is Surcharge Percentage.

Note

The surcharge landed cost line is based on the total of all landed cost lines that are linked to the same business object and for which these Surcharge Criteria are the same:

  • Business Partner
  • Landed Cost Type

If this field is empty, the business partner is not taken into account when determining the surcharge amount.

Surcharge Landed Cost Type

The landed cost type for which a surcharge amount must be calculated if the Calculation Method is Surcharge Percentage.

Note

The surcharge landed cost line is based on the total of all landed cost lines that are linked to the same business object and for which these Surcharge Criteria are the same:

  • Business Partner
  • Landed Cost Type
Miscellaneous
Cost Component

A cost component is a user-defined category for the classification of costs.

Cost components have the following functions:

  • To break down an item's standard cost, sales price, or valuation price.
  • To create a comparison between the estimated production order costs and the actual production order costs.
  • To calculate production variances.
  • To view the distribution of your costs over the various cost components in the Cost Accounting module.

Cost components can be of the following cost types:

  • Material Costs
  • Operation Costs
  • Surcharge on Material Costs
  • Surcharge on Operation Costs
  • WIP Transfer Costs
  • General Costs
Note

If you use Assembly Control (ASC), you cannot use cost components of the General Costs type.

Receive Invoice

If this check box is selected, an invoice will be received from the buy-from business partner for the landed costs.

Note

If the Freight Management Invoice check box is also selected, an invoice will be received for the freight costs of the landed cost line.

Freight Management Invoice

If this check box is selected, the invoice is not matched and approved against the landed cost line, but against the freight order line in Freight.

This check box is automatically selected if a freight order is linked to the Purchase Order Line or Warehouse Transfer Line.

Note
  • This check box can be selected only if the Calculation Method field is By Freight Management.
  • If this check box is selected, the Receive Invoice check box is also selected.
Modified

If this check box is selected, a generated landed cost line is manually changed.

Canceled

If this check box is selected, the landed cost line is canceled.

Note

As long as it is allowed to change the business object, you can cancel landed cost lines with the Master Data or Manual origin.

Text

If this check box is selected, a text is present.

Sold-to Business Partner
Buy-from
Buy-from Business Partner

The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner.

Buy-from Address

The buy-from business partner's address.

Buy-from Contact

The employee or department of the business partner that is used as the contact to your own company or department in case of problems or questions.

Full Name

The contact's full name.

Invoice-from
Invoice-from Business Partner

The business partner that sends invoices to your organization. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about your organization's credit limit, the terms and method of payment, and the related pay-to business partner.

Invoice-from Address

The invoice-from business partner's address.

Invoice-from Contact

The employee or department of the business partner that is used as the contact to your own company or department in case of problems or questions.

Pay-to
Pay-to Business Partner

The business partner to which you pay invoices. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, the supplier's bank relation, the number of days within which you must pay the invoices, and if the business partner uses a factoring company.

Pay-to Address

The pay-to business partner's address.

Pay-to Contact

The employee or department of the business partner that is used as the contact to your own company or department in case of problems or questions.

Miscellaneous
Business Partner for Texts

If you select a business partner in this field, the text linked to this business partner is printed on external documents. If you leave this field empty, only text linked to the business partner is printed on documents for the business partner.

Line of Business

The buy-from business partner's line of business, which is used as a sorting criterion for statistics.

Area

The area in which the buy-from business partner is established.

Purchase Price List

The price list used to link price and/or discount agreements to the business partner.

Purchase Type

A purchase order property that enables you to identify the kind of purchase made and in this way, the kind of payable. This property is used to post the purchase to the correct Accounts Payable account when the invoice is created. To post a purchase invoice, LN retrieves the control account from the purchase type linked to the purchase order line.

Invoicing
Currency
Rate Date

The date that is used to determine the rate (currency exchange rate).

Exchange Rate Type

A way to group currency exchange rates. You can assign different currency exchange rates to different invoice-to business partners and/or to different types of transactions (purchase, sales, and so on).

Rate Determiner

The method to decide which date is used to determine the exchange rates.

During the composing process, all amounts in foreign currencies are converted to the home currency, based on the determined exchange rate.

Landed Cost Rate

The exchange rate (purchase or sales) of currencies.

Rate Factor

The factor by which the amount in the transaction currency or the invoice currency is divided before LN converts it to a home currency. A rate factor is often used for currencies that have a relatively low price, for example, Korean Won.

Defined Rate

The conversion between the home currency and the currency that is used on the order.

Use Purchase Rates for Receipts

If this check box is selected, LN uses purchase rate data for the debit side of the purchase order/receipt transaction.

Service Location Address

The address at which the service is provided.

Payment
Payment Terms

Agreements about the way in which invoices are paid.

The payment terms include:

  • The period within which invoices must be paid.
  • The discount granted if an invoice is paid within a given period

The payment terms allow you to calculate:

  • The date on which the payment is due
  • The date on which the discount periods expire
  • The discount amount
Late Payment Surcharge

The sum of the late payment surcharges that were actually deducted.

Payment Agreement

A way to define how invoice amounts must be paid. This includes the payment methods that apply to various parts of the invoice amount, and the payment currency.

For example, you can define a payment agreement to pay the first part of the invoice amount through the bank according to payment method PM1, 40 percent of the remaining amount, according to payment method PM2, and the other 60 percent according to payment method PM3, which can be a trade note payable.

Update Average/Latest Price

If this check box is selected, the average and latest landed cost must be updated.

Note

If this check box is selected, the Business Object Type is Purchase Order Receipt, Purchase Schedule Receipt, or Warehouse Receipt Line.

Default value

The Update Average/Last Purchase Price field in the Matched Invoices by Receipt Line (tfacp2551m000) session.

General
Invoice Amount

The amount charged to a business partner.

Note

If the Calculation Method field is By Freight Management, and the Actual Cost Final check box is selected in the Freight Order Lines (fmfoc2101m000) session for the linked freight order line, this field is updated with the freight order line's actual freight costs.

Invoicing Status

The status of the line in Financials, which can be Free, Approved, All Approved, or Matched.

Note

This field is only applicable if the Receive Invoice check box is selected.

Update Status of Actual Purchase Costs

The update status of the actual purchase costs, which can be Free or Actual Costs Updated.

Note
  • This field is only applicable if the Receive Invoice check box is selected.
  • This field receives the Actual Costs Updated status, when, after matching and approving the landed cost line in Accounts Payable and processing the line (again), the invoice amount is written to history.
  • If this field has the Actual Costs Updated status and the Invoicing Status is All Approved, the landed cost line is completely finished and can be deleted.
Processed

If this check box is selected, the landed cost line is processed.

Note

When a purchase order line is processed:

  • The landed cost lines that are linked to the actual receipts for the order line, are also processed.
  • History is written for the landed costs of the actual receipts.

If the Calculation Method field is By Freight Management, the landed cost line cannot be processed before the freight invoice is matched, approved, and processed in Accounts Payable.

Approved

If this check box is selected, the landed cost line is approved.

Tax
Tax
VAT Based on

The type of delivery to which the tax exception applies for the transaction.

Service Tax Type

The service's cost type.

Tax Classification

An attribute of order headers and order lines that you can use to define tax exceptions for the transaction. LN retrieves the default tax classification from the invoice-from and invoice-to business partners.

For example, you can use the tax classification to indicate:

  • That payments to an invoice-from business partner are subject to withholding tax and social contributions
  • To group business partners that have the same tax aspects for your company, for example, subcontractors, or agents
  • That the tax must be paid in a country other than the sales office or service office's home country
Tax Exempt

Being exempt from tax. Transactions with specific business partners, involving specific goods, and/or with their origin or destination in certain countries or areas, can be exempt from tax. Sales invoices for transactions that are exempt from tax must have zero tax amounts.

Some enterprises are exempt from sales tax within the jurisdiction of certain tax authorities. Invoices for sales to a customer with a valid tax exemption must have zero tax amounts. If you are exempt from sales tax, your suppliers must not include the tax amount on their invoices.

Tax Country

The country in which the tax must be paid or reported. The tax country can be different from the country where the goods are issued or delivered.

Tax Number of Own Company

A number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide you with their tax number. Business partners without a tax number are considered to be private persons.

Tax Code

A code that identifies the tax rate and which determines how LN calculates and registers tax amounts.

Business Partner Tax Country

The country in which the tax must be paid or reported. The tax country can be different from the country where the goods are issued or delivered.

Tax Number of Business Partner

A number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide you with their tax number. Business partners without a tax number are considered to be private persons.

Tax Exempt Certificate

A certificate issued by a tax authority to a specific business, exempting them from sales tax within the tax authority's jurisdiction. When you purchase goods or services, you must provide the certificate number to your supplier to authorize them not to collect the tax.

Tax Exempt Reason

A user-defined description that is based on a transaction and its type. Reason codes assist in selecting data for inquiry and for reporting.

 

Cancel

Cancels the selected landed cost line.

Recalculate Landed Costs

Starts the Recalculate Landed Costs (tclct2800s000) session, in which you can recalculate landed cost lines.

Matched Invoices by Landed Cost Line

Starts the Matched Invoices by Landed Cost Line (tfacp2554m000), in which you can view the matched invoices for the selected landed cost line.

If the landed cost line's Calculation Method field is By Freight Management, the Matched Invoices by Landed Cost Line (tfacp2554m000) session displays the matched invoices for the applicable freight order line. For a freight order line, the matched invoices are not directly related to the landed cost line.

Tax Numbers by Business Partner
Landed Costs by Receipt

Starts the Landed Cost Lines by Receipt (tclct2100m100), in which you can maintain landed cost lines for confirmed and unconfirmed receipts.

Landed Cost Lines History