Archive / Delete Fully Paid Purchase Invoices (tfacp2250m000)

Session objective

Use this session to delete, archive, or archive and delete fully paid purchase invoices. All documents related to the purchase invoice, such as approval and payment documents, are also archived or deleted.

Fully paid invoices can be archived independently of the related general ledger transactions.

Purchase invoice data will only be archived or deleted if all related data, such as payments, are within the selection range.

Prerequisites

Before archiving or deleting purchase invoices, ensure to perform these tasks:

  • Write Off Payment Differences (tfacp2230m000)
  • Write Off Currency Differences (tfacp2240m000)
  • Recalculate Invoice-from Business Partner Balances (tfacp2245m000)
  • Print Control Account Checklist (tfacp2415m000)
  • Print Invoice-from Business Partner Open Entries (tfacp2421m000)
Invoked tables

This table shows the data that is archived and/or deleted:

One-time Business Partnerstfacp202
Matched Purchase Invoice Transactionstfacp101
Authorization schemestfacp102
Procurement Card Statement Headertfacp120
Procurement Card Statement Linestfacp121
Open Purchase Itemstfacp200
Payment Schedulestfacp201
Withholding Tax Amountstfacp203
Supplier Invoice Indicestfacp204
Invoice Detail Linestfacp205
Invoice Authorization Historytfacp210
Purchase Requisitionstfacp230
Matched Procurement Card Statement Lines to Purchase Requisitiontfacp235
Landed Cost Lines Historytfacp239
Order Data for Approvaltfacp240
Peg distributionstfacp241
Peg distributions planning detailstfacp242
Stage payment linestfacp243
Landed Cost Linestfacp244
Packing Sliptfacp245
Loads, shipments and Freight Ordertfacp246
Purchase consumptionstfacp249
Invoice related to Order Linestfacp250
Invoice related to Receipt Linestfacp251
Invoices related to Loads, shipments and Freight Ordertfacp252
Invoices related to Purchase consumptionstfacp253
Landed Cost Lines by Invoicetfacp254
Peg distributions by Invoicetfacp255
Matching Data by invoicetfacp256 (only deleted)
Remittance Agreementstfacp302
Subcontracting invoicestfacp303
Spent hours by Purchase invoicetfacp304
Payment on subcontracting Invoicestfacp305
Subcontracting Payments by Paymenttfacp306
Open Items A/Ptfacp500
Open Items Payment-related Documentstfacp600
Invoices/Documents by Payment-related Documentstfacp601
Open Items Payment – Order Informationtfacp602
Bad Debt Relief / Recovery (Purchase)tfgld180 (only deleted)
Bad Debt Tax Transaction Line Details (Purchase)tfgld182 (only deleted)