RFQ Responses (tdpur1506m000)Use this session to view, enter, and maintain RFQ responses. A response line is inserted in this session when an RFQ line is linked to a bidder. You cannot change the data for a response line with the Created status. The response line must have the Sent status to change it. Note
Bidder The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner. Status The status of the RFQ response line. Allowed values RFQ The number of the request for quotation (RFQ) on which response data is/must be returned by the bidder. Line The number of the request for quotation (RFQ) line on which response data is/must be returned by the bidder. Alt. The request for quotation (RFQ) line's sequence number, which is greater than one if it includes an item that can be an alternative for the preferred item. You must manually specify alternatives in the Request for Quotation Lines (tdpur1502m000) session. Example The sequence numbers defined in the current field, represent the RFQ lines in the most suitable alternative sequence. So, sequence number one represents the first preferable item that can be an alternative for the originally preferred item, sequence number two represents the second item that can be an alternative, and so on. Item Code System The item code system's code. The item code system is used to search for an item in an alternative way, for instance by the bidder's item code. Item The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold. An item can also represent a set of items handled as one kit, or which exist in multiple product variants. You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:
Note If the warehouse is WMS controlled:
Standard Description If this check box is selected, LN prints both the standard item description and the specific request for quotation (RFQ) line text. If this check box is cleared, LN prints only the specific request for quotation (RFQ) line text. Preferred MPN The preferred manufacturer part number (MPN) for the item and bidder. Default value This field is defaulted from the Preferred Manufacturer Part Number field of the Request for Quotation Lines (tdpur1502m000) session. However, if the preferred MPN from the RFQ line is not allowed for a bidder, LN retrieves the preferred MPN for the bidder from the MPNs by Item - Business Partner (tdipu0148m000) session. Manufacturer The manufacturer that is linked to the manufacturer part number (MPN). Effectivity Unit A reference number, for example a sales order line or a project deliverable line, that is used to model deviations for a unit effective item. Note If the warehouse is WMS controlled, and the Effectivity Units check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter an effectivity unit in this field. Supply Quantity The quantity that must be delivered according to the terms on the order line. The quantity is expressed in the purchase unit or the sales unit of the item. Unit The unit in which the item's quantity is expressed. Default value The default value is the purchase price unit recorded in the Items - Purchase (tdipu0101m000) session. You can purchase items in a different unit than the one in which their inventory is registered. Goods can, for example, be stored in grams and purchased in kilograms. Note You must first define all units in the Units (tcmcs0101m000) session. In this session, you can define the conversion factor for conversion of the unit to the basic unit. If you want to use a purchase unit that is not the same as the basic unit, you must first define this unit in the Conversion Factors (tcibd0103m000) session. In the Conversion Factors (tcibd0103m000) session, the conversion factor from the alternative unit to the inventory unit is also recorded. You cannot use this method for cost items or service items. For such items, all units can be used, as they are not kept in stock. Purchase Price The price per item unit that is offered by the bidder. The price is expressed in the bidder's currency. Price change The price is updated automatically when the Item and Supply Quantity fields are changed. Note If the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session, this price can include material base prices. Currency The currency unit in which the item's price is expressed. Default value The default value is the purchase price unit recorded in the Items - Purchase (tdipu0101m000) session. You can purchase items in a unit other than the one in which their inventory is registered. Therefore, the price can be stated in different units. Goods can, for example, be stored in grams and purchased in kilograms, but priced in boxes. Note You must first define the currency units in the Units (tcmcs0101m000) session. In this session, you can define the conversion factor for conversion of the unit to the basic unit. If you want to use a purchase price unit that is not the same as the basic unit, this unit must first be defined in the Conversion Factors (tcibd0103m000) session. In the Conversion Factors (tcibd0103m000) session, the conversion factor from the alternative (purchase price) unit to the inventory unit is also recorded. You cannot use this method for cost items or service items. For such items, all units can be used, as they are not kept in stock. Purchase Price Unit The item unit in which an item's purchase price is expressed. This unit can differ from the item's inventory unit. Material Price The response line's total material price. Note Because a response line cannot have material price surcharges, this field shows the total material base price. Picture The item's picture, which is defaulted from the Picture field in the Items (tcibd0501m000) session. Send RFQ If this check box is selected, the request for quotation (RFQ) line must be sent to the bidder. Default value This field is defaulted from the Send RFQ check box in the RFQ Bidders (tdpur1505m000) session. The Send RFQ check box is cleared by default, if:
Note If this check box is cleared, you cannot print the RFQ in the Print Requests for Quotation (tdpur1401m000) session. Subject to Trade Compliance If this check box is selected, global trade compliance applies to the line. Note This field is available only if the Import Compliance check box is selected in the Global Trade Compliance Parameters (tcgtc0100m000) session. Peg Distribution If this check box is selected, a peg distribution is linked to this RFQ Response. Mandatory Project Peg If this check box is selected, the item must be pegged to a project, which means the item must have a linked peg. Default value The Mandatory Project Peg check box in the Items (tcibd0501m000) session. Subcontracted If this check box is selected, operation subcontracting or service subcontracting is applicable for the item. RFQ Line Text If this check box is selected, a text is linked to the RFQ line. Response Text If this check box is selected, a text is linked to the response line. Expiry Date The response line's expiry date. Invoice by Stage Payments If this check box is selected, the item must be invoiced by stage payments. On the appropriate menu, you can start the Supplier Stage Payments (tdpur5120m000) session in which you can view, enter, and maintain the stage payments. This field is disabled if the following are applicable:
Default value This field is defaulted from the Items - Purchase Business Partner (tdipu0110m000) session or the Items - Purchase (tdipu0101m000) session. Conversion Action Specify the action to be taken on the response line. Note You can specify this field only if the Status field is No Bid, No Response, Accepted, or Rejected. Allowed values Conversion Type Specify the conversion type for the response line. Note To specify this field, the Conversion Action must be Convert for the response line. You can convert the response line in the Convert RFQs (tdpur1202m000) session. Allowed values Price Book An entity in which you can store price information that is valid for a given period of time. A price book includes the following elements:
A quantity or value break discount schedule can be linked to a price book. Price Origin The origin of the price. Allowed values Price Matrix Defines the group of elements (matrix attributes) that a Pricing matrix uses to determine a price, discount, promotion, or freight rate. Imagine you are a furniture vendor and you decide to maintain your sales prices based on two elements:
In this case, the matrix type is Sales Price, the matrix definition is Furni (this name is user-definable), and the matrix attributes are Item and Payment Method. Note This field can only be filled if you answered the Retrieve default prices and discounts? question with Yes and LN found an existing price for the bidder in the price matrix that is displayed in this field. After retrieving existing prices, you can still overwrite the default prices with the returned prices from the bidder. Matrix Priority For a matrix type, the order in which matrix definitions are searched for. Price Stage A categorization of the price based on the phase of the price negotiation process. Using price stages, companies can negotiate the price while continuing the order process with restrictions. The order processing restrictions that apply to the price stage are specified in the linked blocking definition. Example
Note You can modify the price stage if the status of the response line is Sent, or Responded or Negotiating (provided the negotiation line is not acknowledged for the response line in the RFQ Negotiations (tdpur1109m000) session). Default value From the Price Book Lines (tdpcg0131m000) session, if the item price is retrieved from a price book. Multi Level Discount If this check box is selected, a multi level discount is applied to the line. Discount % The percentage that you can subtract from the gross sales price or purchase price. You can link a maximum of five discount percentages that are offered by the bidder to this line. You can manually enter the first discount percentage. To enter subsequent discount percentages, you must zoom to the Line Discounts (tdpcg0200m200) session. Note
Discount Amount The discount given to a business partner, calculated by unit and expressed as a value. For instance, 3 euro. Note You can only enter a discount amount in this field if the Discount % field is empty. Discount Origin The origin of the discount. Allowed values Discount Schedule The discount schedule that is linked to the response line. Note If you enter a discount schedule in this field, you cannot enter a discount amount in the Discount Amount field. Discount Code A method to indicate the reason a discount is granted. For example, you can grant a discount because the customer orders large quantities. If you grant a discount or if you add a surcharge to a sales invoice, you can enter a discount code to indicate the reason. Surcharges and discounts can be the result of the following:
Discount Matrix The matrix definition of the discount matrix, if the Discount Origin is Discount Structure. Discount Matrix Sequence For a matrix type, the order in which matrix definitions are searched for. Determining If this check box is selected, the response line is taken into account when the total response value is calculated to apply total discounts to RFQ responses. Eligible If this check box is selected, LN applies the calculated discount percentage to the response line. Gross Amount The total amount from which taxes, rebates, discounts, and so on are to be deducted to reach the net amount. The gross amount is calculated by multiplying the order quantity with the (book) price. Line Discount % The line discount percentage that is subtracted from the gross amount.. This percentage is calculated as follows: Line Discount Amount / (supply quantity * price) * 100% Line Discount Amount The line discount amount that is subtracted from the gross amount. Net Amount The total net amount for the response line, expressed in the purchase currency. Order Discount % The discount percentage that is subtracted from the net amount. Order Discount Amount The discount amount that is subtracted from the net amount. Bidder Landed Costs Amount The total landed cost amount of all bidder landed cost lines that are linked to the response line. 3rd Party Landed Costs Amount The total landed cost amount of all third party landed cost lines that are linked to the response line. Total Amount The total amount for the response line. Discounts and landed costs are taken into account for this amount. Purchase Price The (book) price with all discounts applied. If no discounts exist, the gross price is equal to the net price. The net price is calculated as follows: Net price = (book) price - line discount - order discount Net Bidder Price The net price including bidder landed costs. It is calculated as follows: (Net Amount + Bidder Landed Costs Amount) / Supply Quantity Net Price The net price including all landed costs (bidder and third party). It is calculated as follows: (Net Amount + Bidder Landed Costs Amount + 3rd Party Landed Costs Amount) / Supply Quantity Ship-from BP The ship-from business partner who must deliver the items. Default value LN retrieves the default ship-from business partner from the Buy-from Business Partner (tccom4120s000) session. The default ship-from business partner is the ship-from business partner that is linked to the bidder in the Bidder field. The ship-from business partner that you enter in this field must be related to the bidder in the Bidder field. Note Dependent on the ship-from business partner that is entered in this field, the following fields in the current session are filled by default:
Ship-from Address The address of the ship-from business partner. Default value LN retrieves the default ship-from address from the Ship-from Business Partner (tccom4121s000) session. Note You can only enter a ship-from address if a ship-from business partner is entered in the Ship-from BP field. Ship-from Contact The ship-from contact. Default value LN retrieves the default ship-from contact from the Ship-from Business Partner (tccom4121s000) session. Full Name The contact's full name. Delivery Terms The agreements with the business partner, concerning the way the goods are delivered. Relevant information is printed on various order documents. Point of Title Passage The point at which the legal ownership changes. At this point, the risk passes from the seller to the buyer. Generate Freight Orders from Purchase If this check box is selected, freight orders can be generated from a purchase order line. Note You cannot directly generate freight orders from responses. As a result, in the RFQ Responses (tdpur1506m000) session, you define all freight related data to provide the necessary information when the response is converted to a purchase order in the Convert RFQs (tdpur1202m000) session. Carrier/LSP The company responsible for the transportation of goods to the ship-to business partner. Carrier Binding An option in Freight that prevents the load building engine from overwriting the carrier selected by the user for a given freight order line. Note Select this check box to ensure that the same carrier is used in the freight order as in the purchase order. Freight Service Level An entity that expresses the duration of transportation, such as: delivery within twelve hours. A freight service level (optional) is used as follows:
Note Enter a service level to ensure that the same service level is used in the freight order as in the purchase order. Warehouse The warehouse where the items must be delivered. Default value LN retrieves the default warehouse from:
Receipt Address The address where the goods are received. Note If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address is displayed. Planned Receipt Date The date on which the items are scheduled to be delivered. Note The receipt date is copied to the purchase order, purchase contract, or price book when you copy the RFQ response line in the Convert RFQs (tdpur1202m000) session. This date cannot be before the request for quotation date. Receipt Period The start date of the period that the items for which you sent the request for quotation, are scheduled to be delivered. Default value LN retrieves the default start date from the Requests for Quotation Overview (tdpur1501m000) session. Note The start date is copied to the purchase order, purchase contract, or price book when you copy the RFQ response line in the Convert RFQs (tdpur1202m000) session. . You cannot define a receipt period if a receipt date is defined. Delivery Period The end date of the period that the items for which you sent the request for quotation, are scheduled to be delivered. Default value LN retrieves the default end date from the Requests for Quotation Overview (tdpur1501m000) session. Note The end date is copied to the purchase order, purchase contract, or price book when you copy the RFQ response line in the Convert RFQs (tdpur1202m000) session. You cannot define a receipt period if a receipt date is defined. Lead Time If the request for quotation (RFQ) is manually specified, you can define a lead time that is used on the purchase order to determine the delivery date. Delivery date = order date + lead time. Lead Time The unit in which the lead time is expressed. Tax Tax Classification An attribute of order headers and order lines that you can use to define tax exceptions for the transaction. LN retrieves the default tax classification from the invoice-from and invoice-to business partners. For example, you can use the tax classification to indicate:
Exempt If this check box is selected, tax exemption applies. Note If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to:
Tax Country The country used for tax purposes. Own Tax Number A number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide you with their tax number. Business partners without a tax number are considered to be private persons. Tax Code The tax code that applies to the items on the RFQ response. Note You can use a group tax code for cost en service items. The group tax code must meet the conditions of the business partner tax classification. In addition, the withholding functionality must be applicable for the financial company of the purchase order's purchase office. BP Tax Number The bidder's tax ID. Note The bidder's tax ID is date effective. To determine and display the correct tax ID for the bidder, LN first uses the planned receipt date, next the end of the delivery period, and then the current date. Exempt Certificate Your own exemption certificate. Note
Exempt Reason The reason why your own company is exempt from sales tax. Note
Landed Costs Classification Attribute that allows users to link a logistic transaction to a specific landed costs set, overruling the landed costs settings of that transaction. If required, users can specify a landed costs classification and use this classification on the transaction. Payment Terms Agreements about the way in which invoices are paid. The payment terms include:
The payment terms allow you to calculate:
Additional Information Additional Field User-defined fields of various field formats that can be added to various sessions, in which users can edit these fields. No functional logic is linked to the contents of these fields. Additional information fields can be linked to database tables. When linked to a table, the fields are displayed in the sessions corresponding to the database tables. For example, a field defined for the whinh200 table is displayed as an extra field in the Warehousing Orders (whinh2100m000) session. The contents of additional fields can be transferred between database tables. For example, the information specified by a user in additional information field A of the Warehousing Orders (whinh2100m000) session is transferred to additional information field A in the Shipments (whinh4130m000) session. For this purpose, additional information fields with identical field formats and field name A must be present for the whinh200 and the whinh430 tables (whinh430 corresponds to the Shipments (whinh4130m000) session). Click Extended Additional Information to view all additional information fields that are linked to the purchase document in the Extended Additional Information (tcstl2110m000) session.
Response Sets the status of the response line to Responded. No Response Sets the status of the response line to No Response. No Bid Sets the status of the response line to No Bid. Accept Sets the status of the response line to Accepted. Reject Sets the status of the response line to Rejected. Reopen Sets the status of a response line with the No Response, No Bid, Accepted, or Rejected status to Responded or Negotiating, which means the response line can be updated again. Subjective Criteria Starts the RFQ Response - Subjective Criterion Scores (tdpur1195m000) session in which you can assign subjective values to the subjective criteria for a response line, which are taken into account when comparing response lines in the RFQ Compare Responses (tdpur1600m100) session. Compare Starts the RFQ Compare Responses (tdpur1600m100) session in which you can compare response lines for the selected line(s). Response lines with the Responded, Negotiating, or Accepted status, can be compared. All Responses Displays all response lines. Open Responses Only displays the open response lines, which means the line status is not Processed.
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