Confirming receipts and receipt lines

After you create receipts, you must confirm the receipts. When you confirm a receipt, you can either confirm the entire receipt, or confirm individual receipt lines of the receipt.

To confirm a receipt

To confirm an entire receipt, proceed as follows:

  1. On the appropriate menu, select the Confirm submenu.
  2. From the Confirm submenu, select Receipt.

You can also confirm the receipt using the Confirm option from the Confirm Receipt menu in the Warehouse Receipt (whinh3512m000) session.

You can also confirm various receipts at the same time. In the Warehouse Receipt (whinh3512m000) session, from the Confirm Receipt menu; select Confirm Receipts to start the Confirm Receipts (whinh3212m000) session in which you can select a range of receipts and confirm the range.

To look up a receipt

To confirm a receipt, you may have to look up the receipt first. To look up a receipt:

Receipt number known

If you know the receipt number, take the following steps:

  1. press Ctrl-F.
  2. In the dialog box that appears, enter or browse for the receipt number of the receipt you want to confirm and click OK.

Receipt number unknown

If you do not know the receipt number, take the following steps:

  1. On the appropriate menu, select the Confirm submenu, and from the Confirm submenu, select Switch to Receipt.
  2. In the Warehouse Receipts Overview (whinh3110m000) session that appears, select the required receipt. If required, click Filter by Status and select one of the options to narrow down the number of receipts displayed in the Warehouse Receipts Overview (whinh3110m000) session.
To confirm a receipt line

To confirm the receipt of a receipt line, proceed as follows:

  1. Select the receipt line or receipt lines that you want to confirm.
  2. In the Lines tab, select the receipt line; click Confirm.
LN actions triggered by confirming receipts or receipt lines

After you confirm a receipt or receipt line, LN:

  • Updates the item's inventory in the receiving warehouse in the Warehouse - Item Inventory (whwmd2515m000) session. The packing structure data and reusable packaging items inventory is updated as well.
  • Balances the negative inventory with the received quantity.

  • Updates the LN package from which the receipt originated, with the receipt line information.

    For example, if a receipt for an order of origin ASC Production is confirmed, this order obtains the Completed status, unless inbound inspection is required. In that case, the Completed status is obtained after the inspection is completed.

  • Sends a discrepancy notice to the supplier if the received quantity is not equal to the shipment-notice line quantity. LN only sends a discrepancy notice if shipment notices are used.
  • Carries out logistic transactions and financial transactions.
  • Creates an approval line in the Warehouse Inspections Overview (whinh3122m000) session if the received items must be inspected.
  • Automatically generates inbound advice for the receipt (line) if the Generate Inbound Advice (whinh3201m000) session is not an automatic activity in the applicable receipt procedure.
  • Logs the result of the receipt process in the Receipt Message Log (whinh3530m000) session. LN logs error messages and information messages. Note that the information of the Receipt Message Log (whinh3530m000) session is displayed in the Message Log tab of the lines pane in the Warehouse Inspections Overview (whinh3122m000) session if you select Enhanced Receipt Lines in the Receipts Satellites group box of the User Profiles (whwmd1140s000) session.

Related topics