Receipt Lines (whinh3112s000)

Use this session to maintain details of individual receipt lines.

Note

You can view the peg distribution for the specific receipt line using the Peg Distribution from the References menu.

You can also use this session to add or remove packing definition information for the receipt line, and to split a single receipt line in two.

Inventory ownership

If the vendor managed inventory (VMI) functionality is used, you can view and maintain inventory ownership records in the Receipt Line Ownership (whinh3521m000) session. An inventory ownership record specifies the owner or owners of the items on the receipt line.

Inventory ownership records are either generated or manually created, this depends on the ownership settings of the warehouse and the items of the receipt line. For further details, see Receipt Line Ownership (whinh3521m000)

To start the Receipt Line Ownership (whinh3521m000) session, click Ownership in the appropriate menu.

For further information on ownership and vendor managed inventory, see Inventory ownership in Warehouse Management and Vendor managed inventory

 

Receipt Line
Receipt Line
The receipt header number that identifies one or more receipt lines.
Receipt Line
The receipt line number.
External Receipt Reference
The receipt reference number generated by the integrated WMS system. WMS generates a reference number for each receipt that it creates and sends this number to LN. In turn, LN creates a receipt line based on the WMS receipt and inserts the receipt reference number in the current field.

If WMS sends receipt updates to LN, it includes this number to enable LN to link the update information to the appropriate receipt line.

Item, Business Partner
Supplier's ASN
Note

This value is defaulted from the Shipment Notices (whinh3100m000) session for the specified Ship-from Business Partner and the Shipment to which the receipt is linked.

Item
The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold.

An item can also represent a set of items handled as one kit, or which exist in multiple product variants.

You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:

  • Cost items (for example, electricity)
  • Service items
  • Subcontracting services
  • List items (menus/options)
Subject to Trade Compliance
If this check box is selected, the item is subject to trade compliance checks.
Effectivity Unit
A reference number, for example a sales order line or a project deliverable line, that is used to model deviations for a unit effective item.
Ship-from Business Partner
The business partner who ships the ordered goods to your organization. This usually represents a supplier's distribution center or warehouse. The definition includes the default warehouse at which you want to receive the goods and if you want to inspect the goods, the carrier that takes care of the transport, and the related buy-from business partner.
Ordered
Ordered Quantity
The ordered quantity.
Quantity
The unit in which the ordered quantity is expressed.
In Inventory Unit
The ordered quantity, expressed in the inventory unit.
Expected
The expected quantity.
On this Receipt
The total quantity received on a specific receipt for a specific inbound-order line.

If, for example, two receipt lines of a specific receipt result from the same inbound-order line, the sum of the quantities of the two receipt lines is the quantity in the current field.

Received
Quantity
The received quantity.
Quantity
The unit in which the received quantity is expressed.
Receipt Date
The actual date on which the items are received.
In Inventory Unit
The actual quantity received expressed in the inventory unit.
Packing Slip
The number of the ship-from business partner's packing slip which accompanies the received goods.
Packing Slip Quantity in Inventory Unit
The packing slip quantity.
Packing Slip Quantity
The unit in which the packing slip is expressed.
Unit Set
The unit set for this item.
In Inventory Unit
The packing slip quantity expressed in the inventory unit.
Package Definition
The package definition in this field is defaulted from the Items - Sales Business Partner (tdisa0510m000) session or the Items - Purchase Business Partner (tdipu0110m000) session. You can select another package definition of the fixed or variable type in this field.
Final Receipt
If this check box is selected, this is the final receipt for the order line associated with the receipt line. If the received quantity is different from the expected quantity, the difference must be resolved in the Purchase Control module, using the quantities passed on to Purchase Control by Warehouse Orders after the receipt is confirmed.

Otherwise this is not the final receipt. After defining the received quantity, LN generates a new sequence number for the remaining quantity.

Inspection
If this check box is selected, inspection is required.
Packing Structure
The received packing structure as specified in the Receipt Line Packing Structure (whinh3816m000) session.
Complete
If this check box is selected, the receipt of the goods on the receipt line is completed. Select this check box when all of the fields are filled as required for the current receipt line.
Item, Location
Item Identification
Serial Number
If the item is serialized, this field shows the serial number of the item.
Lot Selection
The specific conditions that can be established for lot items on order lines.

These conditions are:

  • Any
    The goods to be received or shipped are not subject to specific lot conditions. You can use more than one lot.
  • Same
    You can select any lot for receipt or shipment, but the entire receipt or shipment must have the same lot.
  • Specific
    You can receive or ship only one, specific lot.
Lot
The item's lot.

You can enter the lot number of the received items if available. You can also generate your own lot for the received items by choosing Generate Lot.

Note

If the received item is serialized and lot-controlled, the lot must be identical to the lot that is linked to the serial number. In the Items - Defaults (tcibd0102m000) session, you can specify if an item is serialized and lot-controlled.

Business Partner Lot
The lot code that the ship-from business partner assigned to the lot.
Inventory Date
The inventory date for the received items.
E-item Revision
The revision code of the revision-controlled item.
Receipt Line BOM Incomplete
If this check box is selected, the components are not completely registered and therefore you cannot confirm the receipt line.

The received components are unbalanced if, in the Receipt Line BOM (whinh3118m000) session:

  • The value in the Receipt Quantity field does not equal the quantity in the Registered Main Items field.
  • Not all serial numbers are specified in case of a serialized item.
  • Not all lot numbers are specified in case of a lot-controlled item.

To start the Receipt Line BOM (whinh3118m000) session, choose Receipt Line BOM.

Receipt Line Lots and Serials Incomplete
If this check box is selected, you received serialized items, that are not registered in inventory, without a serial number. To confirm the receipt, a serial number must be specified for the item. Each separate item must have a serial number. If, for example, the received quantity is five, five serial numbers must be specified for the item.
Receiving Location
Warehouse
The warehouse in which the items are received.
Location
The receipt/inspection location where the goods are received.
Destination Location
The location to which the received items must be advised by use of an inbound advice.

If the received items cannot be advised to the location, the items are advised to another location.

Work Center
The work center in which the goods are received.
Fixed Locations Defined
If this check box is selected, fixed locations are defined for the item on the receipt line.
Peg Distribution
If this check box is selected, the peg distribution data exists for the selected inbound order line.
Order
Order Line
The order number.
References
Reference

Any informative description field used to refer to, for example:

  • The person or department with authorization to perform a specific task.
  • The business partner's contact.
  • The original invoice number.
Manufacturer
The manufacturer of the item to be received. LN retrieves the manufacturer from the purchase-order line from which the inbound-order line results. If no manufacturer is specified on the purchase-order line, no manufacturer is specified on the inbound-order line.

You can manually change the manufacturer if the receipt line is not yet confirmed.

Manufacturer's Item
The manufacturer's item code.
Manufacturer Part Number
The manufacturer part number of the item to be received. LN retrieves the manufacturer part number from the purchase order line from which the inbound order line results. This field is empty if no manufacturer part number is specified on the purchase order line.
Shipment Notice
The advance shipment notice that is used to receive the items.
Handling Unit
A uniquely identifiable physical unit that consists of packaging and contents. A handling unit can contain items. A handling unit has a structure of packaging materials used to pack items, or is a part of such a structure.

A handling unit includes the following attributes:

  • Identification code
  • Packaging item (optional)
  • Quantity of packaging items (optional)

If you link an item to a handling unit, the item is packed by means of the handling unit. The packaging item refers to the type of container or other packing material of which the handling unit consists. For example, by defining a packaging item such as Wooden Crate for a handling unit, you specify that the handling unit is a wooden crate.

Cross-docking
Cross-docking
If this check box is selected, the receipt line is partly used for cross-docking. It indicates that there are cross-dock order lines available for the receipt line.

This check box is selected by LN if:

  • Cross-dock order lines exist during creation of the receipt line.
  • Cross-dock order lines are generated during confirm receipt.

You can clear this check box only if inbound advice did not take place. Therefore, no cross-docking will take place.

Related topics

Generate Cross-dock Order Lines when Confirming Receipt
If this check box is selected, LN checks if there are any open cross-dock orders that must be fulfilled by incoming goods.
Note

This setting overrules the Generate Cross-dock Order Lines when Confirming Receipt setting in the Warehouses (whwmd2500m000) session.

Statistical Information
Extra Intrastat Info
Statistical import/export data that is not available as standard information in LN, but which is required on the sales listing or the Intrastat declaration by some of the EU member states.

You can add up to 15 data fields to the Intrastat statistical data by defining them as extra Intrastat information set. You can assign the extra Intrastat information sets to warehouse order lines.

Specification
Demand Peg
Allocated to Sold-to Business Partner
The sold-to business partner to which this supply object has been hard pegged.

LN can use the items supplied by the current order to fulfill an order for the sold-to business partner displayed in this field. LN does not use these items for any other business partner.

Allocated to Ship-to Business Partner
The ship-to business partner to which this supply object has been hard pegged.
Business Object Type
The type of order to which this order has been hard pegged.
Note

The following fields are always used in combination; together, they identify the relevant order or order line:

  • Business Object Type
  • Business Object
  • Business Object Reference
Business Object
The order, or order line, to which the items in this order have been hard pegged.
Note

The following fields are always used in combination; together, they identify the relevant order or order line:

  • Business Object Type
  • Business Object
  • Business Object Reference
Reference
The reference code to which this supply object has been hard pegged.

LN can only use the items supplied by the current order to fulfill a demand specified by the reference displayed in this field.

LN can use this field in two ways:

  • If the Sold-to Business Partner field is filled, LN uses the Reference field to record a reference code defined by a customer.
  • If the Sold-to Business Partner field is empty, LN uses the Reference field to record an internal reference.

You can use a reference code to keep a collection of parts linked together, even if they follow different routings, for example, if some of the parts are transported to a subcontractor to be returned later.

Derived from Product Variant
A unique configuration of a configurable item. The variant results from the configuration process and includes information such as feature options, components, and operations.
Example

Configurable item: electric drill

Options:

  • 3 power sources (batteries, 12 V or 220 V)
  • 2 colors (blue, gray).

A total of 6 product variants can be produced with these options.

Product Variant
The description or name of the code.
Option List ID
The identification of the options and features for a configured item. The ID is used in the item specification to match supply and demand.

The ASN specifications include the option list ID. The ASN specifications are populated from the Inbound Order Lines (whinh2110m000) session. In turn, the specifications on the inbound order line are populated from the purchase schedule line.

For configurable purchased items in Warehousing, only the option list ID is part of the specifications. This means that inventory is maintained per option list ID and is the total of inventory of all product variants with the same option list ID.

Note
  • The field is displayed only if the Assembly (APL/ASC/ASL) check box is selected in the Implemented Software Components (tccom0100s000) session.

  • The field is populated only for configurable purchased items and manufactured assembly (FAS) items.

Freight
Freight Order
A commission to transport a particular number of goods. A freight order includes an order header and one or more order lines.

A freight order header includes some general information, such as the delivery date and the name and address of the customer who is to receive the goods listed on the freight order.

A freight order line includes an item to be transported and some details about the item, such as the quantity and the dimensions.

Load
In LN, all goods and/or shipments carried by one means of transport on a specific date and time and using a specific route.
Shipment
All goods that are transported to a specific address on a specific date and time by using a specific route. An identifiable part of a load.
Carrier Tracking Number
The number given by the carrier to identify the load or shipment. The carrier uses this number for tracking purposes.
Weight
The total weight of the goods of the shipment.
Weight Unit
The unit of measure in which weight is expressed.
Status
Status
Line Status
The status of the receipt line.
Trade Compliance Status
The receipt line's global trade compliance status.
Note

If the global trade compliance functionality is activated:

  • The initial trade compliance status of the receipt line is To be Validated.
  • The receipt line can only be confirmed if the trade compliance status is Validated.
  • And if inventory handling is By Component, this field displays the earliest trade compliance status of the linked bill of material (BOM) components subject to trade compliance.
  • The compliance check is performed for the BOM components, if present, when the receipt line is confirmed or when the Check Trade Compliance option on the appropriate menu is used.
Direct Material Supply
Indicates whether direct material supply (DMS) applies and, if so, the DMS processing status.
Activity
A step in a warehousing procedure. An activity corresponds with a session of the Warehousing package. For example, the inbound activity Generate Inbound Advice is performed using the Generate Inbound Advice (whinh3201m000) session.
Inventory Handling
The way in which the inventory is handled, both physically and in LN, if BOM items or list items are received or issued.

The inventory can be handled:

  • By Main Item.
  • By Component.
User Name
The user who last changed the receipt line.
User Name
The date on which the last change on the receipt line took place.
Information
Back Order
If this check box is selected, the receipt line concerns a backorder.
From Quarantine
If this check box is selected, the goods on the receipt line were received from the reject location.
Location Controlled
If this check box is selected, the item and warehouse are location controlled. Therefore, the item must be advised to and put away in a location.
Error Message Logged
If this check box is selected, an error message is logged in the Receipt Message Log (whinh3530m000) session.
Blocked
If this check box is selected, the receipt line is on hold, which means that you cannot confirm or unlink the receipt line.

When you set a receipt line on hold, you must select a reason of the Hold Receipt type that explains why the receipt line is set on hold.

To (un)set a receipt line on hold, in the Warehouse Receipt (whinh3512m000) session, go to Actions--> Receipt Line --> Block/Unblock.

Reason
The reason why the receipt line is blocked.
Budget Exception
If this check box is selected, the budget check process for the line has not been completed successfully. A budget exception is generated in LN. The field is always disabled. For more information, refer to Budget control in Warehousing.
Note
  • The check box is displayed only if the Budget Control is implemented. To enable Budget Control, you must select the Budget Control check box in the Implemented Software Components (tccom0100s000) session.
  • The check box is not displayed if the Check Available Budget check box is not selected in the Issues tab in the Budget Control Policy (tfbgc0110m000) session.
  • For manual warehousing orders, you must select the Generate Planned Inbound Order Lines for Receipt Transactions parameter check box in the Warehousing Order Types (whinh0110m000) session.

  • The field is applicable only for these order origins:

    • Production Manual (return orders)
    • Service Manual (return orders)

    The Transfer (Manual) orders are allowed but the budget check process is not carried out.

When a manual inbound order line is created (which is a return order), the corresponding data in the Budget Account Distribution (tcbgc1100m000) session also needs to be created manually.

When a manual inbound order line is copied, the corresponding data in the Budget Account Distribution (tcbgc1100m000) session also needs to be copied.

When an inbound line is deleted, the corresponding data in the Budget Account Distribution (tcbgc1100m000) session also needs to be deleted.

Text
Receipt Line Text
If this check box is selected, a receipt text is available.
Inspection Text
If this check box is selected, an inspection text is available.
Quantities
Order Line Quantities (Inventory Unit)
Received Quantity in Inventory Unit
The total received quantity for the inbound-order line, expressed in the inventory unit.
Packing Slip Received
The total received packing slip quantity for the inbound-order line, expressed in the inventory unit.
Receipt Open
The quantity for which a receipt line is created, but the receipt line is not yet confirmed. The quantity is expressed in the inventory unit.
Packing Slip Open
The packing slip quantity for which a receipt line is created, but the receipt line is not yet confirmed. The quantity is expressed in the inventory unit.
Receipt Line Quantities (Inventory Unit)
Received Quantity in Inventory Unit
The quantity received with the current receipt line, expressed in the inventory unit.
Packing Slip Received
The packing slip quantity expressed in the storage unit.
Advised
The receipt line quantity for which an inbound advice is generated. The quantity is expressed in the inventory unit.
Put Away
The receipt line quantity that is put away. The quantity is expressed in the inventory unit.
Inspected
The receipt line quantity that is inspected. The quantity is expressed in the inventory unit.
Unit
The unit of measure in which the inventory of an item is recorded, such as piece, kilogram, box of 12, or meter.

The inventory unit is also used as the base unit in measure conversions, especially for conversions that concern the order unit and the price unit on a purchase order or a sales order. These conversions always use the inventory unit as the base unit. An inventory unit therefore applies to all item types, also to item types that cannot be kept in stock.

Inspection Quantities (Inventory Unit)
Approved Quantity
The receipt line quantity that is approved quantity. The quantity is expressed in the inventory unit.
Destroyed
The receipt line quantity that is destroyed during inspection. The quantity is expressed in the inventory unit.
Rejected
The receipt line quantity that is rejected. The quantity is expressed in the inventory unit.
Scrap
The receipt line quantity that is scrapped, expressed in the inventory unit. This quantity is aggregated from the scrapped inspection line quantities.

Related topics

Advised
The part of the approved quantity for which inbound advice is created after inspection, expressed in the inventory unit.
Put Away
The part of the approved quantity that is put into inventory after inspection, expressed in the inventory unit.
Quarantine Inventory
The receipt line quantity that is quarantined, expressed in the inventory unit.

Related topics

Direct Material Supply Quantities (Inventory Unit)
Executed
The quantity for which DMS processing has been performed. The quantity is expressed in the inventory unit.
Tolerances
Ordered Quantity
The minimum quantity that must be received for the inbound order line.

If you have multiple receipt lines based on the same inbound order line, the sum of the received quantities must be at least the quantity in the current field.

The minimum order quantity tolerance is calculated based on the percentage in the Minimum Quantity Tolerance field in the Warehousing Orders (whinh2100m000) session.

LN checks whether the receipt line quantity is within the tolerances when the Final Receipt check box is selected.

Order Quantity
The maximum quantity that is allowed to be received for the inbound-order line.

If you have multiple receipt lines based on the same inbound-order line, the sum of the received quantities is allowed to be at most the quantity in the current field.

The maximum order quantity tolerance is calculated based on the percentage in the Maximum Quantity Tolerance field in the Warehousing Orders (whinh2100m000) session.

LN checks whether the receipt line quantity is within the tolerances when the Final Receipt check box is selected.

Order Quantity
The unit in which the quantity tolerances are expressed.
Order Quantity
The way in which LN must react to a receipt that does not meet the quantity tolerances.

LN checks the quantity tolerances twice:

  • When the receipt line is entered.
  • When the receipt line is final.

To check whether the received quantity meets the quantity tolerances, LN reads the values of the Minimum Quantity Tolerance field and the Maximum Quantity Tolerance field in the Warehousing Orders (whinh2100m000) session.

LN retrieves the Hard Stop on Quantity from the Items - Purchase Business Partner (tdipu0110m000) session or from the Items - Purchase (tdipu0101m000) session if you release a purchase order or a purchase schedule to Warehousing.

This field can have the following values:

  • No
    You always can enter and confirm receipt lines, because LN ignores the set tolerances.
  • Warn
    You can enter and confirm receipt lines, but you receive a warning if the tolerances are not met.
  • Block
    You cannot enter or confirm receipt lines if the tolerances are not met.
Receipt Quantity
The minimum quantity that must be received for the inbound-order line.

If you have multiple receipt lines based on the same inbound-order line, the sum of the received quantities must be at least the quantity in the current field.

The minimum order quantity tolerance is calculated based on the percentage in the Minimum Quantity Tolerance field in the Warehousing Orders (whinh2100m000) session.

LN checks whether the receipt line quantity is within the tolerances when the Final Receipt check box is selected.

Receipt Quantity
The maximum quantity that is allowed to be received for the inbound-order line.

If you have multiple receipt lines based on the same inbound-order line, the sum of the received quantities is allowed to be at most the quantity in the current field.

The maximum order quantity tolerance is calculated based on the percentage in the Maximum Quantity Tolerance field in the Warehousing Orders (whinh2100m000) session.

LN checks whether the receipt line quantity is within the tolerances when the Final Receipt check box is selected.

Receipt Date
The earliest date at which the ordered items are allowed to be delivered.

LN determines this date based on the planned receipt date and the value in the Minimum Time Tolerance field in the Warehousing Orders (whinh2100m000) session.

Receipt Date
The latest date at which the ordered items are allowed to be delivered.

LN determines this date based on the planned receipt date and the value in the Minimum Time Tolerance field in the Warehousing Orders (whinh2100m000) session.

Receipt Date
The way in which LN must react to a receipt that does not meet the time tolerances.

LN checks the time tolerances twice:

  • When the receipt line is entered.
  • When the receipt line is confirmed.

To check whether the time on which the goods are received meets the time tolerances, LN reads the values of the Minimum Time Tolerance field and the Maximum Time Tolerance field in the Warehousing Orders (whinh2100m000) session.

LN retrieves the Hard Stop on Time from the Items - Purchase Business Partner (tdipu0110m000) session or from the Items - Purchase (tdipu0101m000) session if you release a purchase order or a purchase schedule to Warehousing.

This field can have the following values:

  • No
    You always can enter and confirm receipt lines, because LN ignores the set tolerances.
  • Warn
    You can enter and confirm receipt lines, but you receive a warning if the tolerances are not met.
  • Block
    You cannot enter or confirm receipt lines if the tolerances are not met.
Planned Receipt Date
The date on which the goods are expected to arrive in the destination warehouse.
Text
Receipt Line Text
Information about the current receipt line. To enter text, click this field and start typing.
Inspection Text
Information about the current inspection line. To enter text, click this field and start typing.

 

Option List
Displays the options and features that are linked to the option list ID. For more information, refer to Configurable purchased items in Warehousing.
Generate Lot
Use this command to generate the lot code based on the default mask that is specified in the Lot Control Parameters (whltc0100s000) session.

Note

You can only generate lot codes in case of a lot-controlled item. You can specify whether an item is lot controlled in the Lot Controlled field of the Items - Defaults (tcibd0102m000) session.

Check Trade Compliance
Performs the trade compliance checks for the receipt line.

If inventory handling is By Component, the import compliance of all BOM line components subject to trade compliance are checked. For more information, refer to Global trade compliance in Warehousing.

Trade Compliance Check Results
Split Line for Serials
Use this command to create a line for each received item if the received item is serialized. The number of created lines is equal to the quantity of received items. Example: If the received quantity is five, five receipt lines are created.

Important

To save time, enter the receipt line data before you split serials, because after splitting the serials, you must enter the data for each newly created line.

Note: You can only split serials if the received item is serialized. An item is serialized if the Serialized check box in the Items - Defaults (tcibd0102m000) session is selected for the item.

Generate Serials
Use this command to generate serial numbers for the received items. The number of generated serial numbers is equal to the received quantity. For example, if the received quantity is three, LN generates three serial numbers. In addition, in the low volume scenario, a separate receipt line is generated for each serial number. For example, if the received quantity is five, five serial numbers are generated and five receipt lines are created. The low volume scenario applies if the Serials in Inventory check box is selected in the Item - Warehousing (whwmd4100s000) session.

Important

In the low volume scenario, to save time, you can enter the receipt line data before you generate serials, because after generating the serials, you must enter the data for each new receipt line. Note: You can only generate serials if the received item is serialized. An item is serialized if the Serialized check box is selected for the item in the Items - Defaults (tcibd0102m000) session.

Negative Inventory
Start the Item - Warehouse - Negative Inventory (whwmd2555m000) session. This command is available if negative inventory exists for the item and the warehouse of the selected receipt line.