Shipment Notices (whinh3100m000)

Use this session to view and maintain advance shipment notices, including the receipt of direct deliveries.

An ASN provides details of shipments that are about to arrive. ASNs can make the receipt process much more efficient. Instead of having to scan an entire conveyance, warehouse personnel can receive a shipment against a previously received ASN. Therefore, the use of ASNs makes the receipt process faster and less prone to error.

To view and maintain details of a shipment notice, from the appropriate menu, select Details. To view and maintain details of a shipment notice including related data such as shipment notice lines, routings, and packaging, double-click the shipment notice to open the Shipment Notice (whinh3600m000) session.

ASNs are sent by ship-from business partners to register information about goods that are due to arrive. The ASN header contains information about the conveyance, shipper, supplier, and time of arrival.

ASNs can be received by EDI or created manually. ASNs that you add manually obtain the Scheduled Manually status.

Note
  • Use the Maps section to view the location of the Delivery Address. You must select only one record at a time.
  • To delete ASNs:

    • With status Received, click Remove Shipment Notices on the appropriate menu.
    • With other statuses, see the previous step or select an ASN and click Delete on the toolbar. Before using this option, make sure that no ASNs are deleted that still need processing.
ASN and handling units

When you generate a handling-unit structure for the shipment notice, shipment-notice lines, and item load structure, LN creates the handling unit numbers based on the Internal Handling Unit Mask of the warehouse on the ASN. You can specify the Internal Handling Unit Mask in the Warehouses (whwmd2500m000) session.

If no Internal Handling Unit Mask is specified, LN creates the handling unit numbers based on the Handling Unit Mask that you can specify in the Warehouse Master Data Parameters (whwmd0100s000) session.

The shipment notice's handling unit is the top handling unit in the handling unit structure. The shipment-notice lines' handling units are the child handling units of the shipment notice's handling unit. The item-load structure's handling units are the child handling units of the shipment-notice lines' handling units.

If the ship-from business partner's handling unit numbers are specified on the shipment notice and shipment-notice lines, they are linked to the newly generated internal handling units in the Handling Units (whwmd5130m000) session.

 

Ship-from Business Partner
The business partner who ships the ordered goods to your organization. This usually represents a supplier's distribution center or warehouse. The definition includes the default warehouse at which you want to receive the goods and if you want to inspect the goods, the carrier that takes care of the transport, and the related buy-from business partner.
Ship-from Business Partner
The name of the business partner.
Shipment

If an ASN is received, the ASN's number is the first free number of the series that is specified in the Series for Inbound field of the Inventory Handling Parameters (whinh0100m000) session.

Status
The advance shipment notice's status. For further information, see Advanced Shipping Note status.
Trade Compliance Status

The trade compliance status is updated from the advance shipment notice lines. If the advance shipment notice lines have different statuses, the earliest trade compliance status of the advance shipment notice lines is displayed.

Note

If the global trade compliance functionality is activated, the advance shipment notice can only be received if the trade compliance status is Validated. If you try to receive an advance shipment notice that has lines that are not successfully validated, only the successfully validated lines are received.

Direct Delivery
If this check box is selected, the ASN includes direct delivery or project delivery lines.
External Handling Unit
The external handling unit is the handling unit number provided by the ship-from business partner . If the ship-from business partner did not provide a handling unit number for the ASN line, LN does not fill this field.
Handling Unit
The internal handling unit number generated in the current session. This handling unit number is used to process the goods. If you generate a handling unit and an external handling unit is provided by the supplier that is unique in LN, this external handling unit code is used in LN to process the goods. If required, you can generate another handling unit to replace the handling unit in this field.
Planned Delivery Date
The date for which delivery of a shipment is planned.
Warehouse
The warehouse to which the supplier plans to deliver the goods.
DeliveryCarrier/LSP
The carrier that will deliver the shipment.
Carrier Tracking Number
The number given by the carrier to identify the load or shipment. The carrier uses this number for tracking purposes.
ASN Arrival Date
The date on which the ASN arrives or the date on which the ASN is manually created.

You can not change the ASN Arrival Date.

ASN Creation Date
The date on which the ASN is sent by EDI.

You can manually change the ASN Creation Date.

Note

If you manually create an ASN, the default ASN Creation Date is the current date and time.

Shipping Date
The date on which goods are shipped.
Currency
The currency in which the values on the ASN are expressed.
Freight Value
The total value of the shipped items.
Charge Amount
The amount of the charge in the same units as the freight value.
Kind of Charge
If there is a charge on the shipment, this field indicates the type of charge.
Freight Load
The load to which the ASN refers.

You can zoom to:

  • The Planned Loads/Shipments (whinh4180m000) session to select a load created for a specific warehousing order
  • The Loads (whinh4140m000) session to select a load that can be associated with more than one warehousing order.
  • The First Free Numbers (tcmcs0150m000) session to select a series to generate a load number. This number is used to calculate freight costs for direct delivery ASNs in Freight.
Freight Shipment
The shipment to which the ASN refers.

You can zoom to:

  • The Planned Loads/Shipments (whinh4180m000) session to select a shipment belonging to a load created for a specific warehousing order.
  • The Shipments (whinh4130m000) session to select a shipment belonging to a load that can be associated with more than one warehousing order.
  • The First Free Numbers (tcmcs0150m000) session to select a series to generate a shipment number. This number is used to calculate freight costs for direct delivery ASNs in Freight.
Gross Weight
Total weight of the shipment.
Weight Unit
The unit in which the weight is expressed.
Shipment Reference
The purchase schedule's reference that is used to receive sequenced shipments based on a purchase schedule.

When a handling unit is generated for the shipment notice, the reference is also linked to the handling unit. When handling units with references are received, the references are also linked to the created receipt lines. When the receipt (line) is confirmed, the reference is, together with other receipt information, passed on to Purchase Control. Purchase Control, in turn, passes on the reference to Assembly Control to inform that the sequenced shipment is arrived.

Hazardous Material
If this check box is selected, the shipment contains hazardous material. This field is for information only.
Delivery Address
The address to which the goods must be delivered.
Delivery Address
The name of the person or company.
Address
Street name.
House Number
House number.
P.O. Box Number
PO Box number.
Supplier's ASN
The buy-from business partner's ASN number.
Bill of Lading
The buy-from business partner's bill of lading.
Packing List
The buy-from business partner's packing list.
Packing Slip
The buy-from business partner's packing slip.
Supplier's ASN
The field displays all the revised ASNs that are received for a supplier ASN number. You can view all revisions of an ASN message for the same shipment from the supplier.
Note

The field must contain a value if the following conditions are met:

The value in the field is not valid if the given supplier's ASN number is already present on another ASN which is not Canceled or Replaced for the same ship-from business partner.

EDI Information
If this check box is selected, EDI information is present.
Shipment Text
If this check box is selected, additional information about the ASN is present.

 

Shipment Notice Lines
Start the Shipment Notice Lines (whinh3101m000) session.
Receive
Creates a receipt and links the order lines related to the ASN to the receipt. For more information, refer to How to receive goods.

If global trade compliance is set up, the trade compliance check is performed when you confirm the receipt. ASN lines with global trade compliance statuses other than Validated are not linked to the receipt. For more information, refer to Global trade compliance in Warehousing

Inbound ASN Routings
Start the Inbound ASN Routings (whinh3115m000) session to display the ASN routing details for the selected ASN.
Shipment Notice - Header Packaging
Start the Shipment Notice - Header Packaging (whinh3103m000) session to display the ASN header packaging details for the selected ASN.
Remove Shipment Notices
Start the Remove Shipment Notices (whinh3250m000) session to delete ASNs.
Landed Cost Lines
Starts the Landed Cost Lines (tclct2100m000) session used to view the landed costs linked to the advance shipment notice. Note: You can view this option only if the landed costs are implemented.
Landed Costs by Shipment Notice
Starts the Landed Cost Lines by Shipment Notice (tclct2100m200) session used to maintain the landed cost lines for the specific advance shipment notice Note: You can view this option only if the landed costs are implemented.
Recalculate Landed Costs
Starts the Recalculate Landed Costs (tclct2800s000) session used to rebuild the landed costs for the ASNs. Note: You can view this option only if the landed costs are implemented.
Check Trade Compliance
Performs the trade compliance checks for the ASN lines of the current ASN. For more information, refer to Global trade compliance in Warehousing.
Trade Compliance Check Results
Print Shipment Notices
Start the Print Shipment Notices (whinh3400m000) session. By default, LN starts this session to print the report.
Shipment Notices History
Start the Shipment Notices History (whinh3550m000) session.
Generate Handling Unit
Creates a handling unit structure for the selected ASN according to the packing structure defined for the ASN. As a result, LN creates a parent handling unit for the ASN header and a child handling unit for each of the ASN lines.
Remove Handling Unit
Removes the handling unit structure of the selected ASN. As a result, LN sets the handling units of the handling unit structure to Closed and removes them from the ASN header and the ASN lines.
Handling Units
Start the Handling Units (whwmd5130m000) session.
Handling Unit Tree
Displays the handling unit tree structure of the selected ASN.
Receive Direct Delivery Lines