| Using budget cost analysisAt various stages in constructing the actual budget for your
project, you will want answers questions such as: Project provides a budget cost analysis (BCA)
facility to help you display and print the information you need. Note that you
do not analyze the actual budget directly. Instead, you generate a new type of
data called Analysis Data, and run inquiries and reports on that derived data.
You can think of the analysis data as an overview of the actual budget. You can
create multiple overviews for a single project, and assign a unique budget cost
analysis version to each one. Use the Budgeted Project Costs (tpptc3540m000) session to list all projects that you defined,
and to view the codes of any budget cost analyses they can have. To view
existing budget cost analyses for a particular project, run the Budget Cost Analysis Versions (tpptc3500m000) session. Example Main project -
subproject total in BCA Main project: leading analysis code: ABC Subproject 1: leading
analysis code: XYZ Subproject 2: leading
analysis code: ABC If you run the budget cost analysis (BCA) for a main
project, four records are generated: - Project total (main
project total + valid subproject total)
- Subproject 2 total
- Subproject 1 total
- Main project total
The project total amount is aggregated from the main project
and subproject 2. The amount of subproject 1 is not considered, because the
analysis code of subproject 1 is not ABC. If you want to
aggregate the project total, the budget of all the subprojects plus the main
project, you must not fill in the analysis code in the project data of the main
project and the analysis code's subprojects. Fill in the BCA code manually in
the Generate Budget Cost Analysis (tpptc3200m000) session and enter the main project. A
message appears that asks whether you want the BCA code to be the leading
budget cost analysis code. If you click Yes, the budget cost analysis code
field in the Projects (tppdm6100m000) session is filled with this
budget cost analysis code. If you say No to the question, the analysis code is
not filled for the project. The next time you run the analysis, you can use a
different analysis code. To maintain a budget cost analysis To report on your project's budget using the budget cost
analysis facility, perform the following steps: - Use the Budget Cost Analysis Version (tpptc3100s000) session to create a new
budget cost analysis version for the selected project.
- Use the Generate Budget Cost Analysis (tpptc3200m000) session to generate the analysis data,
and specify the budget cost analysis version against which you want that
analysis data stored.
- Output your required
budget information from the analysis data using any of the display or print
sessions available from the Budgeted Project Costs (tpptc3801m000) session.
To compare budget cost analyses To compare two budget cost analysis versions, perform the
following steps: - In the Budget Cost Analysis Versions (tpptc3500m000) session, ensure that at
least one cost analysis code exists with Update Mode set to Read-only.
- In the same session,
click the Print icon, and then select Compare Budget Cost Analysis. This starts the Compare Budget Cost Analysis (tpptc3420m000) session.
Running budget cost analysis reports Project offers a wide range
of reporting sessions for showing financial, quantity and time amounts from
analysis data. This data is generated by the Generate Budget Cost Analysis (tpptc3200m000) session from the actual budget of your
project. See Budgeted amounts. | |