Calculation Offices

A calculation office is used to financially administrate projects, or production orders. When costs enter, or leave a project or production order, they are booked to the calculation office. Aggregation of cost on a project or order use the linked calculation office to determine the currencies in which estimates or actuals are maintained.

A calculation office is used to determine the enterprise unit for a PCS project, or production order. The enterprise unit is linked to a financial company, which is financially responsible for a project or production order. Projects and production orders are always linked to a calculation office, so that LN can book the costs and production results of the production order, or project to the financial company.

Step 1. Define a department in the Departments (tcmcs0565m000) session

The department type must be Work Center.

Step 2. Specify the enterprise unit

This is the enterprise unit to which the calculation office is linked in the Departments (tcmcs0565m000) session.

Step 3. Define work center

A work center of the type Costing must be defined in the Work Centers (tirou0101m000) session.

Note the code for the work center must be the same as for the department.

Step 4. Select the Use as Calculation Office check box in the Work Centers (tirou0101m000) session

If the calculation office is used for a production order this flag must be selected on the linked work center.

Note

Work centers and warehouses linked to the project or production order's logistical activities, can belong to enterprise units that are different from the calculation office's enterprise unit. The financial transactions of the work centers and warehouses are posted to the financial companies of the related enterprise units.

  • Calculation offices for PCS projects

    On a PCS project's calculation office, LN posts non-item project costs, such as project surcharges, hours posted on activities, and general project costs. The PCS project's calculation office is used to aggregate the total costs and revenues of the project.

    If you define a project in the Projects (tipcs2101m000) session, you can select a calculation office for the project in the Calculation Office field.

  • Default calculation office for PCS projects

    If you generate a PCS project on a sales order or service order, a calculation office for the PCS project can be defaulted in three ways, dependent on the value in the Enterprise Unit for calc.off. used from field in the Project Control Parameters (tipcs0100m000) session:

    • Department
      The default calculation office for the PCS project is the calculation office that is linked to the enterprise unit of the sales office or the service department. You can define a default calculation office for a specific enterprise unit in the Enterprise Units (tcemm0130m000) session.
    • Warehouse
      The default calculation office for the PCS project is the calculation office that is linked to the enterprise unit of the warehouse. You can define a default calculation office for a specific enterprise unit in the Enterprise Units (tcemm0130m000) session.
    • None
      You can use the Default Project Data by Number Group (tipcs0103m000) session to define calculation offices for combinations of number group and order series.

Determining the calculation office for a production order

If there is no calculation office linked to the enterprise unit of the production order, LN defaults to the enterprise unit of the production department the production order is linked to. The following parameters must be set:

  • The Calculation Office defined in check box in the Production Order Parameters (tisfc0100s000) session:

    • Default Production Order Data
      Calculation office is defined in the Default Production Order Data (tisfc0102m000) session, with the default parameters for the order series.
    • Prepare for Production Department
      Calculation office is defined in the Default Production Order Data (tisfc0102m000) session, but defining a calculation office on the production department level is possible.
    • Production Department
      The last operation of the production order is planned in a work center that belongs to the department with a defined calculation office. If no operation planning exists for the order, the calculation office defined in the Fallback Calculation Office field in the Production Order Parameters (tisfc0100s000) in the is used.

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