VAT book transaction types

Transaction types

To transaction types that you link to a VAT book, the following rules apply:

• You can link a VAT book of the Purchase type to transaction types of the following categories:

  • Purchase Invoices
  • Purchase Credit Notes
  • Purchase Corrections
  • Journal Vouchers

  You can link a VAT book of the Sales type to transaction types of the following categories:

  • Sales Credit Notes
  • Sales Invoices
  • Sales Corrections
  • Journal Vouchers

  You can only link Journal Vouchers to a VAT book if the journal vouchers are processed in sessions of the General Ledger module. In this way, you can include documents in the VAT book that are not related to an open entry in the Accounts Payable module. These documents can be considered as invoices without payment liability, for example, fiscal documents for fuel purchases.

  You must not link a VAT book to a transaction type that is used as a destination transaction type in intercompany relations.

• You can link a VAT book to a transaction type for which transactions already exist. However, if non-finalized or finalized transactions exist for the transaction type to which you linked a VAT book, you cannot change or remove the VAT book from the transaction type.
• If you link a VAT book to a transaction type, you must define separate transaction type series for each tax year. For each tax year, you can only define a single series. Note that the tax year does not become part of the document number.
• The documents must be generated in a fixed sequence and no gaps are permitted in the document numbering.
• For each tax year and series combination, LN stores the transaction entry date of the last used document. The next document must have a later transaction date.

• In a multicompany structure, you can print the consolidated VAT book for the group company. The report contains the VAT book data of all companies in the group, sorted by transaction type. If the same transaction type series are used in several companies, duplicate document numbers occur, and the ordering by transaction type / date is incorrect. For this reason, if you want to consolidate the VAT book data for the financial company group, do not use the same transaction type series in the individual companies.