Purchase Contract (tdpur3600m000)Use this session to view, enter, and maintain a specific purchase contract and linked purchase contract lines. You can specify a purchase contract header and purchase contract lines on one screen. This session enables you to quickly enter the most important information for a purchase contract and to handle the contract.
Tabs The lines on the tabs refer to these sessions:
Note
Business Partner The business partner from whom you order goods or services;
this usually represents a supplier's sales department. The definition includes
the default price and discount agreements, purchase-order defaults, delivery
terms, and the related ship-from and invoice-from business partner. Buy-from Address The business partner's address code. Default value LN retrieves the default address from the Business Partner (tccom4100s000) session or from the Buy-from Business Partner (tccom4120s000) session. ZIP Code/Postal Code The buy-from business partner's ZIP code. Buy-from Contact The code of the buy-from contact. Phone Your contact's (direct) telephone number. Buyer The employee of your company who is the contact to the
concerned buy-from business partner. The buyer is also known as the purchasing
agent. Default value LN retrieves the default buyer from the Buy-from Business Partner (tccom4120s000) session. Responsible Office The purchase office of
the employee assigned the required permission to access the contract. Based on this, the
employee’s authorization level for the contract can be specified. The authorization level can be set to:
Note This field is validated using the authorization and security process if:
Purchase Order Type The default purchase order type when generating purchase orders from delivery contracts. Note These purchase order types are not allowed in contracts:
Contract The number of the purchase contract. Note The default number group is the number group that is linked to the purchase office in the Purchase Office field. Purchase Office A department in your organization that is responsible for
buying the materials and services required by your organization. You assign
number groups to the purchase office. Note Leave this field empty if the contract is a central contract, which is a contract that can be used by multiple logistical companies in a multisite environment. Contract Type You can select a special contract type, or a normal contract type. Revision The revision number of the purchase contract, which is
increased after processing an approved change for the purchase contract using change requests. Terms and Conditions ID The terms and conditions agreement that is linked
to the purchase contract. Note You can click Generate Terms and Conditions from Template on the appropriate menu to generate a new terms and conditions agreement from a terms and conditions template in the Generate Terms and Conditions from Template (tctrm2200m000) session. The newly generated terms and conditions agreement is automatically entered in this field. Text If this check box is selected, a text is present. Status The status of the purchase contract. You can assign a status to each contract with these options:
Note In the Purchase Contract Lines (tdpur3101m000) session, you can:
Allowed values Workflow Status The status that is applicable if the business object requires authorization approval using ION Workflow. When you perform a change that requires authorization, a checked-out version is automatically created for the business object. The changes you submit are only effective after approval/check-in. You can also undo your changes, or recall your submitted changes.
Allowed values If the business object is checked out, this field displays an Object status. If the business object is checked in, this field displays an Approval status. If a description is specified for the object type in the Workflow Information Fields (ttocm0106m000) session (which is displayed as a tab in the Object Types (ttocm0102m000) session), regardless if the object is checked in or out, this field always displays the value of the appropriate Description field. Note For more information on setting up and using ION Workflow for business objects in LN, refer to the Infor LN Integration Guide for Infor ION Workflows and Monitors at Infor Xtreme. Currency The currency in which the
amounts on the contract are expressed. Default value LN retrieves the default currency from the Invoice-from Business Partner (tccom4122s000) session. Contract Amount The total value of the goods recorded on the contract. This field includes the sum of the line amounts for all linked contract lines with the Free and Active status. A contract line amount is calculated as follows: Agreed Quantity * Price - Discounts Note The price and discounts are retrieved from the applicable contract price revision. Reference A The first extra reference by which the order or request for
quotation can be identified. This reference is printed on various order
documents and lists. Reference B The second extra reference field that you can fill with extra
information. This reference is printed on the order documents and lists. Confirmation Number You can use this field to enter the buy-from business partner's
confirmation number or a remark that informs you that the contract is
confirmed. If the Confirmation Needed? check box is selected in the Purchase Contract Parameters (tdpur0100m300) session, this Confirmation Number field must be filled to activate the purchase contract. If this field is not filled, you cannot activate the purchase contract. Contract Date Initially, this is the date on which the contract is specified,
but this date can be manually changed to a date in the past or future. Default value The current (creation) date. Effective Date The first day on which a record or a setting is valid. The
effective date often includes the effective time. Expiry Date The last day on which a record is valid. If you do not specify
an expiry time, the validity expires at the end of the expiry date, at 24:00
hours. Delivery Terms The agreements with the business partner, concerning the way
the goods are delivered. Relevant information is printed on various order
documents. Default value LN retrieves the default value from the Buy-from Business Partner (tccom4120s000) session. Note The description of the delivery terms is printed on the contract acknowledgment. Point of Title Passage The point at which the legal ownership changes. At this point,
the risk passes from the seller to the buyer. Payment Terms Agreements about the way in which invoices are paid. The payment terms include:
The payment terms allow you to calculate:
Default value
Note The description of the payment terms is printed on the contract acknowledgment. Original Contract The number of the original contract on which the current
purchase contract is based. If this contract is copied from another contract, this field is automatically filled with the original contract's number. This field can also be filled manually. Contract Acknowledgement You can indicate whether a contract acknowledgement must be
printed. This field is defaulted from the Print Contract Acknowledgment field in the Purchase Contract Parameters (tdpur0100m300) session. Print Status This field shows the printing status of the contract
acknowledgement. You can print contract acknowledgements in the Print Purchase Contract Acknowledgments (tdpur3405m000) session. Note If the Reprint Contract Acknowl. after Modification check box is selected in the Purchase Contract Parameters (tdpur0100m300) session and the contract is modified after the final contract acknowledgement is printed, the print status is automatically set to Changed. As a result, you can reprint the contract acknowledgement. If the Reprint Contract Acknowl. after Modification check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session and a change is made to the contract after the final contract acknowledgement is printed, the print status remains Original Printed. Allowed values Business Partner The business partner who ships the ordered goods to your
organization. This usually represents a supplier's distribution center or
warehouse. The definition includes the default warehouse at which you want to
receive the goods and if you want to inspect the goods, the carrier that takes
care of the transport, and the related buy-from business partner. Address A full set of address-related details, which include the postal
address, access to telephone, fax, telex numbers, and email, Internet address,
identification for taxation purposes, and routing information. Contact The code of the ship-from business partner's contact. Full name The contact's full name. Warehouse The code of the warehouse where the
ship-from business partner must deliver the items. Code The address of the warehouse or place where the goods must be
delivered. Note If you do not enter a specific delivery address, LN uses the address data that is linked to the warehouse you entered in the Warehouse field. City The city where the ship-from business partner is established. Country The country where the ship-from business partner is
established. Carrier/LSP The company responsible for the transportation of goods to the
ship-to business partner. Business Partner The business partner that sends invoices to your organization.
This usually represents a supplier's accounts receivable department. The
definition includes the default currency and exchange rate, invoicing method
and frequency, information about your organization's credit limit, the terms
and method of payment, and the related pay-to business partner. Address A full set of address-related details, which include the postal
address, access to telephone, fax, telex numbers, and email, Internet address,
identification for taxation purposes, and routing information. Contact The code of the invoice-from business partner's contact. Tax Classification An attribute of order headers and order lines that you can use
to define tax exceptions for the transaction. LN retrieves the default
tax classification from the invoice-from and invoice-to business partners. For example, you can use the tax classification to indicate:
Default value This field is defaulted from the Business Partner Tax Classification field of the Invoice-from Business Partner (tccom4122s000) session. Business Partner The business partner to whom you pay invoices. This usually
represents a supplier's accounts receivable department. The definition includes
the default currency and exchange rate, the supplier's bank relation, the
number of days within which you must pay the invoices, and if the business
partner uses a factoring company. Address A full set of address-related details, which include the postal
address, access to telephone, fax, telex numbers, and email, Internet address,
identification for taxation purposes, and routing information. Contact The code of the pay-to business partner's contact. Late Payment Surcharge The percentage that is charged over the goods amount or over
rendered services that the recipient of the invoice must pay if the invoice is
not paid within a specified period. Default value LN retrieves the default late payment surcharge from the Invoice-from Business Partner (tccom4122s000) session.
Activate Activates the purchase contract and sets its status to Active. To activate a contract, the following conditions must be met:
De-activate De-activates the purchase contract. This action changes the
status from Active to Free. If called or booked quantities exist, the Maintaining Contracts Always Allowed check box must be selected in the Purchase Contract Parameters (tdpur0100m300) session before the purchase contract can be de-activated. Terminate Terminates the purchase contract. To terminate a contract, contract lines must exist.
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