The number of the purchase contract.
Purchase Contract Lines (tdpur3101m000)Use this session to view, enter, and maintain purchase contract lines. You can start this session as follows:
Note
Contract The number of the purchase contract. Buy-from Business Partner The business partner from whom you order goods or services;
this usually represents a supplier's sales department. The definition includes
the default price and discount agreements, purchase-order defaults, delivery
terms, and the related ship-from and invoice-from business partner. Line The number of the purchase contract line. Note You can determine the default step size for contract lines in the Purchase Contract Parameters (tdpur0100m300) session. This enables you to insert new lines in a logical way. Purchase Office A department in your organization that is responsible for
buying the materials and services required by your organization. You assign
number groups to the purchase office. Note Leave this field empty if the contract is a central contract, which is a contract that can be used by multiple logistical companies in a multisite environment. Purchase Price Group The price group to which the item belongs. Note If you select the Apply Contract for All Items in Price Group check box, the contract applies to all items that belong to the price group. Item The raw materials, subassemblies, finished products, and tools
that can be purchased, stored, manufactured, and sold. An item can also represent a set of items handled as one kit, or which exist in multiple product variants. You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:
Note If the warehouse is WMS controlled:
Effectivity Unit A reference number, for example a sales order line or a project
deliverable line, that is used to model deviations for a unit effective item. Note If the warehouse is WMS controlled, and the Effectivity Units check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter an effectivity unit in this field. Agreed Quantity The quantity that must be delivered according to the contract
agreements. The contract quantity must always be greater than zero. Note The agreed quantity must lie between the minimum contract quantity and the maximum contract quantity. If the contract line is a Total line, this field includes the sum of the agreed quantities on the linked purchase contract line details. Purchase Unit The unit in which you purchase an item, also referred to as
the purchase quantity unit. Agreed Quantity The quantity that must be delivered according to the contract
agreements. The contract quantity must always be greater than zero. Note The agreed quantity must lie between the minimum contract quantity and the maximum contract quantity. If the contract line is a Total line, this field includes the sum of the agreed quantities on the linked purchase contract line details. Inventory Unit The unit of measure in which the inventory of an item is
recorded, such as piece, kilogram, box of 12, or meter. The inventory unit is also used as the base unit in measure conversions, especially for conversions that concern the order unit and the price unit on a purchase order or a sales order. These conversions always use the inventory unit as the base unit. An inventory unit therefore applies to all item types, also to item types that cannot be kept in stock. Picture The item's picture, which is defaulted from the Picture field in the Items (tcibd0501m000) session. Effective Date The first day on which a record or a setting is valid. The
effective date often includes the effective time. Note A link with a purchase order or a purchase schedule can only exist if the order date on the purchase order line or the planned delivery date on the purchase schedule line falls in the effectivity period of the contract. Default value LN retrieves the default effective date from the Purchase Contracts (tdpur3100m000) session. The purchase contract line's effective date cannot fall before the purchase contract's effective date or after the purchase contract's expiry date. Expiry Date The last day on which a record is valid. If you do not specify
an expiry time, the validity expires at the end of the expiry date, at 24:00
hours. Note A link with a purchase order or a purchase schedule can only exist if the order date on the purchase order line or the planned delivery date on the purchase schedule line falls in the effectivity period of the contract. Default value LN retrieves the default effective date from the Purchase Contracts (tdpur3100m000) session. The purchase contract line's effective date cannot fall before the purchase contract's effective date or after the purchase contract's expiry date. Status The status of the purchase contract line. You can assign a status to each contract line with the following commands:
Note
Allowed values Details If this check box is selected, the contract line has
linked purchase contract line details. Contract Line Type The type of contract line.
Ship-from BP The business partner who ships the ordered goods to your
organization. This usually represents a supplier's distribution center or
warehouse. The definition includes the default warehouse at which you want to
receive the goods and if you want to inspect the goods, the carrier that takes
care of the transport, and the related buy-from business partner. Address A full set of address-related details, which include the postal
address, access to telephone, fax, telex numbers, and email, Internet address,
identification for taxation purposes, and routing information. Contact The code of the ship-from business partner's contact. Full name The contact's full name. Contract Type The type of contract, which can be special contract,
or normal contract. Item Cross Reference The alternative way of communicating with the business partner
about items. Allowed values Default value This field is defaulted from the Item Cross Reference field of the Buy-from Business Partner (tccom4120s000) session. Code Item Type The item code system's code. The item code system is used to
search for an item in an alternative way, for instance by the buy-from business
partner's item code. Note You can specify this field only if the Item Cross Reference field is ICS. Cross Reference Item The item code that is used to indicate the item in the Item field. The Item Cross Reference field determines the item code that you can select.
Note
Preferred Manufacturer Part Number The preferred manufacturer part number (MPN) for the item. MPN Description The description of the manufacturer part number (MPN). Manufacturer The item's manufacturer, or
the manufacturer that is linked to the manufacturer part number (MPN). Warehouse The code of the warehouse where the ship-from business partner must
deliver the items. Enterprise Unit The warehouse 's enterprise unit. Receipt Address The address where the goods are received. Note If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address is displayed. Standard Description If this check box is selected, both the item-dependent
text and the contract line text are printed on the contract acknowledgment. If this check box is cleared, only the contract line text is printed on the contract acknowledgment. Note You can link contract line specific information to a contract line by use of the text button. If the Purchase Price Group field is filled, this Standard Description field is disabled. Text If this check box is selected, a text is present. Minimum Quantity The minimum contract quantity expressed in the purchase unit. Note If the contract line is a Total line, this field includes the sum of the minimum quantities on the linked purchase contract line details. Minimum Quantity The minimum contract quantity expressed in the inventory unit. Note If the contract line is a Total line, this field includes the sum of the minimum quantities on the linked purchase contract line details. Maximum Quantity The purchase contract line's maximum contract quantity. Note If the contract line is a Total line, this field includes the sum of the maximum quantities on the linked purchase contract line details. If the maximum quantity is reached, in the Action on Exceeding Maximum Quantity field of the current session, you can define the action that must be executed. Action on Exceeding Maximum Quantity Specify the action that is carried out when the maximum contract quantity is reached. Default value This field is defaulted from the Action on Exceeding Maximum Quantity field in the Purchase Contract Parameters (tdpur0100m300) session. Allowed values Maximum Quantity Tolerance The quantity, expressed in the purchase unit, by which the maximum contract quantity can be exceeded before purchase orders and schedules
can no longer be linked to the contract line. If quantities are within this
tolerance margin, the contract line can be used, but a warning message is
displayed. If quantities are outside this margin, the contract line is skipped
and an error message is displayed. Note You can specify this field, only if the Action on Exceeding Maximum Quantity is set to Skip Contract. If the contract line is a Total line, this field includes the sum of the maximum quantity tolerances on the linked purchase contract line details. Quantity Binding This field indicates whether the contract quantity that you agreed with your supplier is a mandatory quantity to
purchase. If this check box is selected, the Evaluate Purchase Contracts (tdpur3420m000) session prints all differences between:
If this check box is cleared, if the boundaries entered in the Evaluate Purchase Contracts (tdpur3420m000) session are exceeded, the Evaluate Purchase Contracts (tdpur3420m000) session prints the lines that exceed the allowed deviations. Tax Country The country used for tax
purposes. Tax Code The tax code that applies to the purchase contract line. Note The tax code that can be entered in this field can only be of the VAT kind. Advised Quantity The advised quantity for the purchase contract line, expressed
in the purchase unit. The advised quantity totalizes the following:
Note If the contract line is a Total line, this field includes the sum of the advised quantities on the linked purchase contract line details. If necessary, you can recalculate the advised quantity in the Rebuild contract line advised quantity (tdpur3209m000) session. Advised Quantity The advised quantity for the purchase contract line, expressed
in the inventory unit. The advised quantity totalizes the following:
Note If the contract line is a Total line, this field includes the sum of the advised quantities on the linked purchase contract line details. Called Quantity The sum of the called quantities of all the purchase order/schedule lines that are linked to
the contract line, expressed in the purchase unit. Note If the contract line is a Total line, this field includes the sum of the called quantities on the linked purchase contract line details. Based on the called quantity, the effective date, and expiry date, you can calculate the possible total contract quantity at the expiry date. The called quantity is increased when an order/schedule is linked to a contract. The called quantity is decreased again when an order/schedule line is processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session. Called Quantity The sum of the called quantities of all the purchase order/schedule lines that are linked to
the contract line, expressed in the inventory unit. Note If the contract line is a Total line, this field includes the sum of the called quantities on the linked purchase contract line details. Based on the called quantity, the effective date, and expiry date, you can calculate the possible total contract quantity at the expiry date. The called quantity is increased when an order/schedule is linked to a contract. The called quantity is decreased again when an order/schedule line is processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session. Called Amount The sum of the called amounts of all purchase order/schedule lines that are linked to the
contract line. Note If the contract line is a Total line, this field includes the sum of the called amounts on the linked purchase contract line details. Based on the called amounts, the effective date, and expiry date, you can calculate the possible total contract amount at the expiry date. The called amount is increased when an order/schedule is linked to a contract. The called amount is decreased again when an order/schedule line is processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session. Invoiced Quantity The sum of the invoiced quantities of all purchase order/schedule lines that are linked to the
contract line, expressed in the purchase unit. Note If the contract line is a Total line, this field includes the sum of the invoiced quantities on the linked purchase contract line details. Based on the invoiced quantity, the effective date, and expiry date, you can calculate the possible total invoiced quantity at the expiry date. The invoiced quantity is increased when linked purchase order/schedule lines are processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session. Invoiced Quantity The sum of the invoiced quantities of all purchase order/schedule lines that are linked to the
contract line, expressed in the inventory unit. Note If the contract line is a Total line, this field includes the sum of the invoiced quantities on the linked purchase contract line details. Based on the invoiced quantity, the effective date, and expiry date, you can calculate the possible total invoiced quantity at the expiry date. The invoiced quantity is increased when linked purchase order/schedule lines are processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session. Invoiced Amount The sum of the invoiced amounts of
all purchase order/schedule lines that are linked to the contract line. Note If the contract line is a Total line, this field includes the sum of the invoiced amounts on the linked purchase contract line details. Based on the invoiced amounts, the effective date, and expiry date, you can calculate the possible total invoiced amount at the expiry date. The invoiced amount is increased when linked purchase order/schedule lines are processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session. Engineering Item Revision The revision of the engineering item. Exempt Certificate Your own exemption certificate. Note
Evaluation [y/n/repeat] This field indicates whether or not the purchase contract is or
must be (re)evaluated. If a contract line is modified after the line's evaluation, the current field is Repeat. Note You can (re)evaluate the purchase contract in the Evaluate Purchase Contracts (tdpur3420m000) session. BP Order Reference The order number the buy-from business partner uses to identify
the agreements specified on this contract line. Exempt Reason The reason why your own company is exempt from sales
tax. Note
Exempt If this check box is selected, tax exemption applies. Note If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to:
Tax Classification An attribute of order headers and order lines that you can use
to define tax exceptions for the transaction. LN retrieves the default
tax classification from the invoice-from and invoice-to business partners. For example, you can use the tax classification to indicate:
Default value This field is defaulted from the purchase contract header. Print Status This field shows the printing status of the contract line. You can print contract acknowledgements in the Print Purchase Contract Acknowledgments (tdpur3405m000) session. Note If the Reprint Contract Acknowl. after Modification check box is selected in the Purchase Contract Parameters (tdpur0100m300) session and the contract line is modified after the final contract acknowledgement is printed, the print status is automatically set to Changed. As a result, you can reprint the contract acknowledgement. If the Reprint Contract Acknowl. after Modification check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session and a change is made to the contract line after the final contract acknowledgement is printed, the print status remains Original Printed. Allowed values Self-Billing If this check box is selected, the purchase contract
line contains purchased items for which self-billing is carried out. Invoice after You can indicate when a self billed invoice can be generated.
Self-Billing Date Type If the Self-Billing check box is selected, use this field to
define on which date the self-billing payments are based. Either the receipt date or the shipping date can be used as the invoice date on self-billed invoices. Self-Billing Method If the Self-Billing check box is selected, you must select a self-billing method, which determines how self-billing
is carried out. The self-billing method determines, among other things, the criteria for composing the invoice, the invoicing interval, the output medium, and so on. Purchase Schedule in use If this check box is selected,:
Note If the contract is a corporate purchase contract, this check box must be selected. If this check box is selected, you cannot select the Delivery Contract Available check box. Default value You can select this check box only if the Purchase Schedule in Use check box is selected in the Items (tcibd0501m000) session. Inspection If this check box is selected, the item must be
inspected on receipt. Conformance Reporting The conformance reporting code linked to the item. Note You can specify a conformance reporting code only if the Inspection check box is selected in this session. Default value If first article inspection (FAI) applies to the item, the conformance reporting code is defaulted from the First Article Inspection Rules (qmptc0116m100) session. Else, the code is defaulted from the Items - Purchase Business Partner (tdipu0110m000), or Items - Purchase (tdipu0101m000) sessions. Consigned If this check box is selected, the item is consignment inventory. Note If you want to link the payment for a consumption of consignment inventory directly to the replenishment schedule, do not select this check box. Order Quantity Increment While generating orders or schedules, LN checks whether the
order quantity is a multiple of the order quantity increment. This field is expressed in the
inventory unit. Default value The current field is defaulted from the Order Quantity Increment field of the Items - Purchase Business Partner (tdipu0110m000) session. If unavailable, the value is defaulted from the Order Quantity Increment field of the Items - Ordering (tcibd2100m000) session. If item ordering data is also not present, the default value is 1. Minimum Order Quantity The minimum order quantity expressed in the inventory
unit. Maximum Order Quantity The maximum order quantity expressed in the inventory
unit. Economic Order Quantity The economic order quantity expressed in the inventory unit. If an item's order method is Economic Order Quantity, which you can define in the Method field of the Items - Ordering (tcibd2100m000) session, the value of the Economic Order Quantity field, from the Items - Purchase Business Partner (tdipu0110m000) session, is defaulted to the current field. If unavailable, the value of the Economic Order Quantity field from the Items - Ordering (tcibd2100m000) session, is defaulted to the current field. If item ordering data is also not present, the default value is 1. Fixed Order Quantity The fixed order quantity expressed in the inventory unit. If an item's order method is Fixed Order Quantity, which you can define in the Method field of the Items - Ordering (tcibd2100m000) session, the value of the Fixed Order Quantity field, from the Items - Purchase Business Partner (tdipu0110m000) session, is defaulted to the current field. If unavailable, the value of the Fixed Order Quantity field from the Items - Ordering (tcibd2100m000) session, is defaulted to the current field. If item ordering data is also not present, the default value is 1. Note
Buyer The employee of your company who is the contact to the
concerned buy-from business partner. The buyer is also known as the purchasing
agent. Default value LN retrieves the default buyer from the Buyer field in the Purchase Contracts (tdpur3100m000) Delivery Contract Available Select this check box if you want to specify a delivery contract for the purchase contract line. To specify a delivery contract,
click Delivery Contract. If this check box is selected
and disabled, a delivery contract is already available for the purchase
contract line. You can select this check box only if the following check boxes are cleared:
Note If the contract is a corporate purchase contract, this check box is cleared and disabled. Option Based Pricing If this check box is selected, the item price is
retrieved from the generic price list in the Generic Price Lists (tipcf4101m000) session. If this check box is cleared, the item price is retrieved from the linked purchase contract price revision in the Purchase Contract Prices (tdpur3103m000) session. Note
Redetermine Price and Discounts at Receipt If this check box is selected, and a purchase schedule
is linked to this contract line, purchase schedule line prices and/or discounts
are recalculated during receipt. Therefore, the amount of the received goods
reflects the actual contract price information. Invoices are matched against
the price and discounts of the receipt. When prices and discounts are redetermined depends on the value of the purchase schedule line's Payment field.
If this check box is cleared, and a purchase schedule is linked to this contract line, the price and discounts cannot be redetermined at receipt. Invoices are matched against the price and discounts of the schedule line. Note
Delivery Terms The agreements with the business partner, concerning the way
the goods are delivered. Relevant information is printed on various order
documents. Point of Title Passage The point at which the legal ownership changes. At this point,
the risk passes from the seller to the buyer. Apply Contract for All Items in Price Group If this check box is selected, the price and/or
discount on the contract line applies to all items that belong to the price
group as displayed in the Purchase Price Group field. Note If you record contracts for a price group, the following applies:
Contract Date Initially, this is the date on which the contract is specified,
but this date can be manually changed to a date in the past or future. Default value The contract date from the Purchase Contracts (tdpur3100m000) session. Active Price The current price of the item. The price is retrieved from:
Note If the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session, this price can include material base prices. Currency The currency in which the amounts are expressed. Active Price Unit The unit to which the (sales/purchase) price applies. Book Price The price for the item according to the price book, increased
by an upgrade price if applicable. The default
price for an item is stored in the default price book. Note If the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session, this price can include material base prices. Price Unit The unit to which the (sales/purchase) price applies. Material Price The total material price for the contract line item. Note Because a contract line cannot have material price surcharges, this field shows the total material base price. Purchase Price Unit The item unit in which an item's purchase price is expressed.
This unit can differ from the item's inventory unit. Own Tax Number A number used to identify legal persons or businesses. The tax
authorities assign the tax numbers to the registered businesses. Your business
partners must provide you with their tax number. Business partners without a
tax number are considered to be private persons. BP Tax Number The business partner's tax ID. Note The business partner's tax ID is date effective. To determine and display the correct tax ID for the business partner, LN uses the current date.
Activate Activates the purchase contract line and sets its status to Active. To activate a contract line, the following conditions must be met:
De-activate De-activates the purchase contract line. This action changes
the status from Active to Free. If called or booked quantities exist, the Maintaining Contracts Always Allowed check box must be selected in the Purchase Contract Parameters (tdpur0100m300) session before the purchase contract line can be de-activated. Terminate Terminates the purchase contract line. If a purchase schedule is linked to a contract line, the purchase schedule must be terminated first. Open Lines Only displays purchase contract lines with the Free, or Active status. All Lines Displays all purchase contract lines.
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