Request for quotation procedureYou can use the request for quotation (RFQ) procedure to request bidders (buy-from business partners) to provide you with an offer for goods and services. You can compare the received RFQ responses (bids) to select the one that best fits your requirements. RFQs can be generated or manually created. Manually created RFQs can be based on the approved supplier list or you can manually select the bidders to whom you want to send the RFQ. The request for quotation (RFQ) procedure includes these main steps:
These sessions are included in the RFQ procedure: Step 1. Request for Quotation (tdpur1600m000) Use the Request for Quotation (tdpur1600m000) session to:
Step 2. RFQ Bidders (tdpur1505m000)/ Add Bidders to RFQ (tdpur1221m000) This step only applies if you manually create an RFQ. Generated RFQs are automatically linked to the selected bidders. These methods exist to link bidders to an RFQ:
On the Bidders tab in the Request for Quotation (tdpur1600m000) session, you can view which bidders are linked to the RFQ. Step 3. Print Requests for Quotation (tdpur1401m000) After the RFQ is created and bidders are linked, print the RFQ in the Print Requests for Quotation (tdpur1401m000) session to send it to the bidders. Step 4. RFQ Responses (tdpur1506m000) RFQ responses received from a bidder can be specified in the RFQ Responses (tdpur1506m000) session. An RFQ response includes one or more response lines. Step 5. RFQ Negotiations (tdpur1606m000) Optionally, you can negotiate the bidder's responses and specify your counter proposals in the RFQ Negotiations (tdpur1606m000) session. The latest negotiation response information, which includes prices, discounts, and dates is synchronized to the RFQ Responses (tdpur1506m000) session. Counter proposal information is not synchronized. Step 6. RFQ Compare Responses (tdpur1600m100) You can compare and rank the RFQ responses using the RFQ line, RFQ bidder, and RFQ response sessions. In the RFQ Compare Responses (tdpur1600m100) session, the response lines with the status Responded, Negotiating, or Accepted can be compared and ranked. This session allows you to select the best responses for conversion. You can perform an analysis for a single line or all the lines of the RFQ. The response lines are compared and ranked based on:
Note: Although no criteria set is required for a comparison based on prices and amounts, you can also specify prices as criteria in a criteria set. You can use these sessions to view the ranked response lines, which are displayed as tabs in the RFQ Compare Responses (tdpur1600m100) session: For more information, refer to: Step 7. Convert RFQs (tdpur1202m000) After accepting a response line, for which you set the status to Accepted, you can use the Convert RFQs (tdpur1202m000) session to convert the response line to a purchase order, purchase contract, or price book. For a selected response line, you can start this session as follows:
Step 8. Delete Requests for Quotation (tdpur1205m000)/ Process Non-Converted RFQ Responses (tdpur1223m000) Use the Delete Requests for Quotation (tdpur1205m000) session to delete RFQs that are expired, have no response returned, or were never linked to a bidder. Use the Process Non-Converted RFQ Responses (tdpur1223m000) session to process response lines for which the Conversion Action is Ignore, or delete response lines for which the Conversion Action is Delete. Note
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