Assignments (bpmdm0130m000)

Use this session to define and modify assignments per employee. You can use assignments to facilitate efficient data entry in the hours accounting sessions.

In this session, assignments are displayed that originate from Project through the Update Assignments in Hours Accounting (tpptc2211m000) session. Only projects with status Active can update assignments. On the Project tab, the Assignment Origin field will display Project. If you change a project assignment, note that the budget line is not updated.

To specify recurrence, on the General tab, in the Recurrence field, zoom to the Recurrences (tcccp0143m000) session.

Note

How to use assignments

The assignments you enter in the Assignments (bpmdm0130m000) session provide the employee with a list of predefined tasks in the hours accounting sessions. The employee can decide to retrieve only those assignments for the current period. If a recurrent assignment is displayed, for example, a weekly meeting, the employee can book hours on the selected assignment as if the assignment were a task.

When you enter a new assignment, not all fields are mandatory. However, if you wish to use an assignment in an hours accounting session, you must enter all fields, otherwise, you will get an error message.

You can decide to leave the labor time of the assignment empty. This means that LN generates zero lines in the hours accounting session. If the employee does not edit these generated hours entries, zero lines are automatically deleted when the hours are processed.

Note
  • If a working time schedule code is entered for an employee, the start time of the assignment is checked with the start time of the working time schedule. Make sure the assignment does not start before the working time schedule day starts.
  • To remove outdated assignments from the list, use the Delete Assignments command on the appropriate menu.
  • If this session is accessed from the various hours entry sessions, only the assignments related to the specific hours entry session and the assignments which are effective for the current hours period, are displayed.

Related topics

 

General
Employee
The employee's code.
Transaction Type
An assignment can only become a task for the employee if the assignment is linked to a transaction type.
Recurrence
A repetition of dates, such as “Biweekly on Mondays and Fridays”, “The 27th of each month”, or “The first Monday in June of every 5th year”.

You can zoom to the Recurrences (tcccp0143m000) session to select a recurrence.

Assignment Origin

Assignment Origin

  • Employee

    The assignment was created in one of these sessions:

    • Project Hours (bptmm1111m000)
    • General Hours (bptmm1111m200)
    • Project (PCS) Hours (bptmm1170m000)
  • External

    The assignment was created by an application external to LN.

  • Manual

    The assignment was created in the Assignments (bpmdm0130m000) session.

  • Project

    The assignment was created by the Update Assignments in Hours Accounting (tpptc2211m000) session.

Pattern
Pattern
The description of the pattern retrieved from the Recurrences (tcccp0143m000) session.
Time Details
Working Time Schedule
A working time schedule code linked to the assignment.
Registration/Start Date
The start date.
End Date
The end date of the job or task.
Start Time
The time at which the employee is scheduled to start working on the assignment.
End Time
The time at which the employee is scheduled to finish working on the assignment.
Labor Time
The amount of time spent by an employee on a task or activity.
Note

If the hours originate from Project, the assignment is a daily assignment and the calculated time per day per entered hours is displayed.

Labor Time
The time unit in which the machine time is expressed.
Labor Type
The classification of work performed, and the time of day at which the work is performed (either normal working hours or overtime). Based on the kind of work and the hour type, you can use labor types to specify surcharges so that LN can calculate the actual labor costs in People.

You can zoom to the Labor Types (tcppl0130m000) session to select a labor type.

Overtime
If this check box is selected, the hours entered for the assignment are calculated as overtime.

You cannot manually change this setting: it is determined by the labor type.

General Task
A user-defined task that does not contribute or relate to the costs of a specific order or project.

In LN, two types of general tasks exist:

  • Indirect Task
    To be used for indirect hours, such as administration and general meetings, also called overhead.
  • Absence Task
    To be used for absence hours, such as vacation, illness, or a doctor's visit.
Cost Component
A cost component is a collection of cost objects with a certain characteristic. A cost component does not depend on the cost type, therefore, for example, a project can be monitored from another dimension. For example, all the costs that refer to electrical work, for example, cable and installation work, are visible if the applicable cost objects are linked to the cost component Electrical work.
Assembly Line
A set of consecutive line stations in which FAS (Final Assembly Schedule) items are manufactured. The items are manufactured by passing the items from line station to line station and by carrying out operations at each line station. An assembly line is subdivided into a number of line segments separated by buffers. An assembly line can be either a main line or a supplying line.
Department
Enter an assembly station.
Labor Line
The labor line.
Travel Line
The travel line.
Project
The project code.
Activity
The smallest part of the activity structure used for a time-scaled budget. An entity that is used to represent a part of a project in an activity structure.

LN distinguishes these activity types:

  • WBS Element
  • Control Account
  • Work Package
  • Planning Package
  • Milestone
Production Order
An order to produce a specified quantity of an item on a specified delivery date.
Operation
One of a series of steps in a routing that are carried out successively to produce an item.

The following data is collected during a routing operation:

  • The task. For example, sawing.
  • The machine used to carry out the task (optional). For example, sawing machine.
  • The place where the task is carried out (work center). For example, woodwork.
  • The number of employees required to carry out the task.

This data is used to compute order lead times, to plan production orders and to calculate standard cost.

Task
An activity to manufacture or repair an item. For example, sawing, drilling, or painting.

A task is carried out on a work center, and can be related to a machine.

Element
The smallest part of an element structure. An element is used to define the (structure of the) work of the project, so that you can carry it out.
Task
The task name that appears in the Project Hours (bptmm1111m000) session.
Extension
The specific agreements within or in addition to the initial contract. An extension falls outside the initial contract with the sold-to business partner. Extensions can be assigned to the bottom-up budget.

LN distinguishes four extension types:

  • Scope Change
  • Provisional Amount
  • Fluctuation Settlement
  • Quantities to be Settled
Activity Line
The activity line number.
Machine
In LN, a mechanical object on which operations can be carried out to produce items.

Machines are linked to operation rates. The operation rate and the labor rate together form the basis for the actual costing of production orders.

Reference Activity
A group activity or a single activity (directive) that is planned for a serialized item or installation group.
Task
The task name that appears in the Service Order Hours (bptmm1130m000) session.

 

Get Assignments
Starts the Assignments (bpmdm0130m000) session.
Copy Assignments
Starts the Copy Assignments (bpmdm0235m000) session.
Delete Assignments
Use this command to remove outdated assignments.