| To set up budget policy dataIn the Budget Control Policy (tfbgc0110m000) session, you can define the budget policy that
controls the processing of the active budgets. The policy specifies how the budgets are controlled for the
different document types. The budget control policy settings determine how and
when the available budget check is performed. As part of the data setup, you must define data in the
following tabs in the Budget Control Policy (tfbgc0110m000) session. General In the General tab, perform the following
actions: - Select Budget Control Active check box, to activate the
budget policy for the budget year.
- Select either Annual Budget or Year-to-Date Budget option to define the method of
checking available budget.
- Select either Block, Warn,
or Continue to set the action to be performed when the
budget check fails.
- Specify the tolerance amount and the percentage in Amount and Percentage fields, for which the budget is not
blocked.
- To block the finalization process when the budget exceeds
the limit, select the Block Budget Exceptions option or to allow the finalization process, you
must select the Allow Budget Exceptions option.
Dimensions In the Dimensions tab, select the dimension types used in the
budget accounts. Number Groups Define the number groups and series for the budget control
transactions such as Budget Transfer, Budget Amendment and Budget Control Adjustment. Purchase Requisitions When the Check Available Budget check box is selected, the
budget check process for the purchase requistions is performed. The budget is
checked at the document entry level when you select the Document Entry option or when you submit the document when you select Document Submittal option or at document approval process when you select Document Approval option. The budget check date can be either requisition date
or requested date. Purchase Orders When the Check Available Budget check box is selected, the
budget check process for the purchase orders is performed. The budget is
checked either at the document entry level when you select the Document Entry option or at document approval process when you select the Document Approval option. The budget check date can be either Order Date or Planned Receipt Date. Receipts When the Check Available Budget check box is selected, the
budget check process for the warehouse receipts is performed. The budget check
date can be either Actual Receipt Date or Planned Receipt Date. Purchase Invoices To check the available budget for the following transactions,
select the required check box: - Invoices
- Corrections
- Credit Notes
For invoices and credit notes, the budget is checked either at the
document entry level when you select Document Entry option or at document approval process when you select Document Approval option. Issues When the Check Available Budget check box is selected, the
budget check process is performed. The budget is checked either at the document
entry level when you select the Document Entry option or at the document approval process when you select Document Approval option. The budget check date for orders can be either Order Date or Planned Delivery date. The budget check date for shipments can be either Actual Delivery Date or Planned Delivery Date. Journal Vouchers To check the available budget for the following transactions,
select the required check box: - Journal Vouchers
- Bank Journals
- Standing Orders
History Review the details of the user who modified the budget policy
and the date of modification. You can also include a note, if
necessary.
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