Landed costs – invoice matchingBecause landed cost lines can be added or changed for purchase order lines, Match to Purchase Receipt is the appropriate matching method in Accounts Payable. To enter an invoice with only landed costs, users must select the Invoice Related to Landed Costs invoice type. If a mixed invoice is received, the invoice must be entered using the Invoice Related to Purchase Orders invoice type. The user can first match the purchase orders to orders, receipts or consumption (in case of consignment), and then match the landed costs to landed cost receipt lines. The matching procedure then only applies to the purchase order part, and not to the landed cost part, because the landed costs are only available for matching on receipt line level. Invoices from warehouse transfers can only be entered with the Invoice Related to Landed Costs invoice type. Note
Matching to registered landed cost lines In the Match Landed Cost Lines (tfacp2144m000) session, users can select and match one or more lines. If a single landed cost line is selected, users can start the Match Landed Cost Line Partially or with Price Difference (tfacp2254s000) session. In this session, users can choose which part of the invoice and landed cost amount will be matched for the selected landed cost line. The invoice-from business partner of the invoice must match the business partner on the landed cost line. Because the matching sessions allow users to change the order, packing slip, and business partner, users can match orders originating from entirely different business partners. Users can do so only if the Business Partner Relation Mandatory check box in the ACP Parameters (tfacp0100m000) session is cleared. If the landed costs are part of a mixed invoice, the landed cost lines will probably be part of the (already matched or yet to be matched) receipt lines. Here, it is not mandatory to match these landed cost lines, and LN will display no warnings. Matching to unregistered landed cost lines Users can register landed costs, specified on the invoice, for costs that were not defined in Procurement or Warehousing. Users can always change or add landed cost lines by using the Change Landed Cost Lines command, which starts the Landed Cost Lines by Receipt (tclct2100m100) session. The receipt is passed if it is present for the selected line in the matching session. Note Users can also let a warehousing or purchase employee create these landed costs, or decide not to match and approve the invoice with landed costs, but handle the invoice as additional costs. Automatic matching Invoices that are registered as Invoice Related to Landed Costs are automatically matched if the following apply:
Automatic matching can be performed on these levels:
Note For the automatic matching process, the following apply:
Price differences During matching, price differences on the invoice header level are calculated. To prevent incorrect price differences, LN allows users to:
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