To post purchase invoices to control accounts

Step 1. One of the following sessions:

In the Purchase Type field, LN displays the default purchase type for the order. This can be the purchase type that answers the selection criteria that you defined in the Purchase Type Exceptions (tcmcs2103m000) session, or the default purchase type of the financial business partner group to which the buy-from business partner belongs. If you wish, you can select a different purchase type for the purchase invoice.

For manual purchase orders and purchase schedules, LN retrieves the default purchase type by searching for the most specific purchase type.

For purchase orders raised during the direct delivery process, the purchase type that answers the selection criteria and for which the Direct Delivery check box is selected is retrieved from the Purchase Type Exceptions (tcmcs2103m000) session.

If the Direct Delivery check box is not selected for any of the purchase types, the field is left blank.

For purchase orders for which intercompany settlement transactions are generated, no purchase type is used. For such orders, the Purchase Type field is disabled.

Step 2. Received Purchase Invoices (tfacp1500m000)

In the Purchase Type field, LN displays the default purchase type. If you wish, you can select a different purchase type for the purchase invoice.

Step 3. Purchase Invoice Entry (tfacp2600m000)

In the Purchase Type field, LN displays the default purchase type. The non-finalized transactions are posted to the control account and dimensions linked to this purchase type in the Control Accounts by BP Group (tfacp0515m000) session. When you register purchase invoices, you can select a different purchase type for the purchase invoice.

If recurring purchase invoices are generated in the Generate Recurring Purchase Invoices (tfacp1202m000) session, LN uses the purchase type of the original sales invoice. The non-finalized transactions of the recurring purchase invoice are posted to the control account linked to this purchase type.

Step 4. Generate Self-Billing Purchase Invoices (tfacp2290m000)

When you create self-billed invoices, the purchase type of the purchase order determines the control accounts and dimensions to which the transactions are posted.

Step 5. Procurement Card Statements (tfacp1520m000)

In the Purchase Type field, LN displays the default purchase type. If you wish, you can select a different purchase type for the procurement card statement.

Step 6. Purchase-Invoice Corrections (tfacp2110s000)

In the Purchase Type field, LN displays the default purchase type. You can select a different purchase type for the purchase invoice correction. LN will create the non-finalized transactions to reverse the posting to the previous control account and move the balance to the new control account.

Step 7. Assign Invoices/Schedules to Credit Notes (tfacp2121s000)

If you assign invoices to credit notes, the credit note’s sale type determines the control account for the non-finalized transaction that affects the credit note’s balance and for the assignment open entry for the credit note. On the other side of the transaction, the purchase invoice’s purchase type determines the control accounts for the non-finalized transactions and for the assignment open entry for the invoice.

Step 8. Import Requisitions and Statements (tfacp2255m000)

When you import requisitions and statements to be matched with procurement card statements, you must enter a purchase type.

Step 9. Match Purchase Order Lines (tfacp2541m000)

When you match purchase orders to purchase invoices, LN displays a warning if the order and the invoice have different purchase types. You can then decide whether or not to mark the order line as Matched.

Step 10. Match Purchase Receipt Lines (tfacp2544m000)

When you match purchase receipt lines to purchase invoices, LN displays a warning if the receipt line and the invoice have different purchase types. You can then decide whether or not to mark the receipt line as Matched.

Step 11. Match with Loads/Shipments/Clusters (tfacp2546m000)

When you match purchase receipt lines to purchase invoices, LN displays a warning if the receipt line and the invoice have different purchase types. You can then decide whether or not to mark the receipt line as Matched.