Processing purchase invoicesRecording and processing a purchase invoice in Financials consists of these steps:
Note If a receipt schedule is linked to the terms of payment of the invoice, you perform the described actions on the receipt schedule lines rather than on the invoice. For more information, refer to Payment schedules – overview. You can process individual purchase invoices manually or you can match and approve ranges of purchase invoices in a background job. For the postings created during each step, refer to the User's Guide for Financial Integration and Reconciliation Transactions. If you use self-billing, you agree with your suppliers that they do not send you invoices, and you automatically generate the required purchase invoices. The procedure for self-billed invoices is similar to the purchase invoices procedure. Invoice status The invoice status reflects the various stages of the process, and can change as follows:
You can also approve an invoice without matching it first. If you unapprove the invoice, the status becomes Registered. 1. Receiving and confirming the purchase invoices Before you register received purchase invoices, you can optionally record the receipt in the Received Purchase Invoices (tfacp1500m000) session. LN then sets the status of the invoice to Received. For example, if several employees or departments must confirm the invoices before the invoices are processed, you can first record receipt of the invoice. For more information, refer to Confirmation of received purchase invoices. 2. Registering purchase invoices If you register a purchase invoice, LN creates an open entry in Accounts Payable and a posting to the General Ledger. To register a purchase invoice, you can enter a new purchase invoice in this session or you can copy a received purchase invoice from the Received Purchase Invoices (tfacp1500m000) session. Complete these steps:
When you enter an invoice in the Purchase Invoice Entry (tfacp2600m000) session, LN sets the Invoice Status field to Registered. If you copied a received invoice, in the Received Purchase Invoices (tfacp1500m000) session, LN sets the status of the copied invoice to Copied. You cannot copy an invoice multiple times. If you defined a general default hold reason or a default hold reason for the invoice-from business partner, LN blocks all registered purchase invoices for automatic processing. How you continue the purchase invoice procedure depends on the type of invoice that you select in the Invoice Type field of the Purchase Invoice Entry (tfacp2600m000) session. These invoice types exist:
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