| Payment and receipt methodsSeveral methods are
available to pay open purchase invoices and to collect the payments on open
sales invoices. For example, you can use checks, trade notes, bank orders,
payment slips, and automatic payments/direct debits. Each method requires specific details which you can define in
the Payment/Receipt Method (tfcmg0140s000) session. For each payment method or receipt method, the details
include: Receipt/Payment Whether the
payment/receipt method is used for payments to suppliers or for receipts from
customers. A payment to a customer is viewed as a negative receipt and a
receipt from a supplier is viewed as a negative payment. Kind of Payment/Receipt Whether the
payment/receipt method is used in an automatic payment or direct debit
procedure, for trade notes or for manually entered payments or receipts. Session to Create Payments/Receipts The session in which LN must generate the
payment document or the receipt document during the automatic payment/direct
debit procedure. Different sessions and payment reports can be required for
each payment document. The various sessions used to create documents and
sequential files for receipts and payments are as following: - For supplier payments, use the Transfer Payments (tfcmg1260m000) session.
- For direct debits, use the Transfer Direct Debits (tfcmg4260s000) session.
- For direct debits in Germany, use the Create German Bank Order (Debit) for Diskette (tfcmg4261s000) session.
- For payments in Germany use the Create German Bankorder for diskette (tfcmg1261m000) session.
XML File Define the XML file path for the payment/receipt method in the Data by Bank/Payment Method (tfcmg0145s000) session. The XML file layouts must
be defined in the XML Payment/Receipt Layouts (tfcmg0524m000) session. Payment Report The type of additional reports or ASCII files you must generate
while processing payments and direct debits. The bank files are generated when
you process the payment batch in the Transfer Payments (tfcmg1260m000) session. Additional Report The type of additional
reports or ASCII files LN must generate for diskette payments or electronic payments. Output Type and Default Report Device The way in which you transfer the payment file to the
bank. Steps The steps that LN must perform for the
payment document or the receipt document. For each step, LN updates the document
status and if applicable, creates financial postings in the general ledger.
Some steps are mandatory, other steps are optional. You can select the optional
steps. Check master If you use pre-numbered payment documents, including trade
notes, the payments can be are made through checks. For each bank/payment
method, the available checks and used checks are registered in the check master which you can
define in the Check Master (tfcmg2115s000) session. Compose Documents Documents can be generated for individual invoices or for
several invoices.
Intermediate steps A payment can go through several stages before the total
procedure is completed. Payment steps -
For payments, these steps are available: - Document Received
- Document Accepted/Sent
- Document Paid
The Document Paid step is mandatory and is always carried out. Only if a payment must
get the Anticipated status,
one or both of these actions are taken. In practice, the Document Received step is only used for posting trade notes and similar
documents. The Document Accepted/Sent step is used for most of the other ways of payment, such
as checks, bank orders, and so on. Receipt steps For receipts, these steps are available: - Document Accepted by Business Partner
- Document Sent to Bank
- Document Paid
The Document Paid step is mandatory and is always carried out. Trade notes steps For trade notes, many intermediate steps are available.
Select the steps for the trade note statuses that you want to control. For
example, in addition to the steps for payments and receipts, you can
select: - Document Collateral
- Document Endorsed
- Document Discounted
- Document Matured
- Document Void
- Document Settled
If you select intermediate steps, LN generates
anticipated payments or anticipated receipts or you can create these manually.
For some intermediate steps, you must change the status manually by using these
sessions: - Anticipated Payment Status (tfcmg2512m000)
- Anticipated Payments (Details) (tfcmg2116s000)
- Anticipated Receipt Status (tfcmg2513m000)
- Anticipated Receipts (Details) (tfcmg2117s000)
- Anticipated Receipts (tfcmg2111s000)
- Anticipated Payments (tfcmg2110s000)
If you do not select intermediate steps, LN immediately posts
the payment amount or the receipt amount to the control accounts in Accounts Receivable or Accounts Payable. You do
not need to carry out a reconciliation for these payments. Prerequisites for financial postings For every step that requires financial postings, LN posts the amounts to
these ledger accounts and dimensions: - The control accounts you defined for the business-partner
groups in Accounts Receivable or Accounts Payable
-
The ledger accounts and dimensions that you select for the
payment method in one of these sessions: - Data by Bank/Payment Method (tfcmg0145s000)
- Posting Data by Bank/Payment Method (tfcmg0146s000)
- Trade Note Posting Data by Payment/Receipt Method (tfcmg0514m000)
LN creates financial postings for these transactions: | |