Payment Advice Lines (tfcmg1101m000)

Use this session to maintain payment advice for open items.

You can include multiple unallocated payments and multiple advance payments in the payment advice. The composing criteria must be unique. LN generates sequence numbers for the unallocated payments and advance payments.

If you select a purchase invoice for payment, LN searches for unassigned advance and unallocated payments and credit notes for the business partner of the invoice. If such documents exist, LN displays a warning. From the appropriate menu, select BP Open Entries to display the available documents.

Payment authorization

You can only add purchase invoices to the payment advice if these conditions are fulfilled:

  • The invoice has the Approved status.
  • The Approved for Payment field of the invoice is Yes or Not Applicable.
  • No hold reason is linked to the invoice.

You cannot enter payment differences and discount amounts that exceed the amounts defined in the CMG Parameters (tfcmg0100s000) session, or for which you are authorized in the Payment Authorizations (tfcmg1100m000) session.

 

Payment Batch

Enter the payment batch to generate a payment advice.

Status

The status of the payment batch in the payment procedure.

User

The user who created the batch.

Approved

Indicates whether the batch is approved.

If this field is set to No, an authorized user must approve the batch. To approve the batch, from the appropriate menu, select Approved.

Total for Batch

The total amount in the home currency.

Total Amount by Business Partner

Enter the total amount the business partner must pay. This amount is expressed in the home currency.

Invoice-from Business Partner

The business partner that sends invoices to your organization. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about your organization's credit limit, the terms and method of payment, and the related pay-to business partner.

Original Company

Select the company used for transactions related to the payment batch and invoice-from business partner entered in the Payment Batch and Invoice-from Business Partner fields.

Type of Advice

Select a payment advice type.

Bank Reference

If you use bank reference numbers, this is the bank reference number of the invoice.

Document

Enter a transaction type and document number of the selected invoice or credit note.

You cannot select trade note documents because for trade notes, the payment advice lines can be split into payment advice lines for lower amounts, but standing orders, stand-alone payments, and subcontracting invoices cannot be split.

You get an invoice number by linking the transaction type to the document.

The invoice number is used to create the payment advice.

Related topics

The unique document number that identifies an invoice in a particular transaction type.

The payment schedule line number.

If you use receipts against shipments, this number indicates the shipment.

The sequence number indicates the standing order line to which the payment advice refers.

If you include multiple unallocated payments or multiple advance payments, this field displays the sequence numbers of the advance or unallocated payments that you include in the payment advice.

Category

The advance payment category.

If you selected the Allow Advance Payment Category check box in the CMG Parameters (tfcmg0100s000) session and the posting method is Advance Payment, you must select a category.

For details, refer to Advance Payment Categories.

Subcontracting

If this check box is selected, the invoice belongs to the subcontracting order.

Note

The invoice belongs to a subcontracting invoice if the following applies:

  • The buy-from business partner selected is a subcontractor.
  • Subcontracting master data is present for the business partner in the Subcontractors (tfacp3510m000) session.
Amount Details
Amount Details
Pay-to Business Partner

The business partner to which you pay invoices. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, the supplier's bank relation, the number of days within which you must pay the invoices, and if the business partner uses a factoring company.

Original Pay-to BP

The pay-to business partner of the open entry.

Currency

Select the currency used to make payments.

Rate

The rate used to exchange the transaction currency to the home currency.

Amount to be paid

The amount to be paid for the following:

  • Invoices: the open balance
  • Standing orders: the amount due
  • Miscellaneous: no default value

You can convert the amount in the invoices and standing orders to the currency specified in the Currency field.

You can modify this amount if you want to create a payment advice for only a part of the total amount specified in the Total Amount by Business Partner field.

Balance Amount

The open invoice amount.

The currency in which the invoice amount is expressed.

Amount in Invoice Currency

The invoice amount.

Amount In

The invoice amount expressed in the home currency.

The home currency to which the invoice amount is converted.

From the Tools menu, choose Rotate Currency to switch home currencies.

Late Payment Surcharge

The late-payment surcharge amount.

Late payment surcharge is calculated using the percentage linked to the invoice in:

Amount In

The late payment surcharge in the home currency.

The amount expressed in home currency.

Discount

The discount amount defined for the invoice or payment schedule line.

Amount In

The invoice's discount amount in the home currency.

Payment Difference

The payment difference amount.

Amount In

The payment-difference amount expressed in the home currency.

Factoring Commission in

The factoring commission amount expressed in the transaction currency.

The default factoring commission depends on the values entered for the Commission on Partial Payments in the CMG Parameters (tfcmg0100s000) session. You can change the amount.

The currency in which the amount is expressed.

Amount In

The factoring commission amount expressed in the home currency.

The transaction currency of the factoring commission.

Tax Details
Tax Country/Code

You can access this field if you select:

  • Advance Payment in the Type of Advice field.
  • The Calculate Tax on Advance Payments/Receipts check box in the CMG Parameters (tfcmg0100s000) session.

In the Minimum Amount for Tax Calculation field in the CMG Parameters (tfcmg0100s000) session, indicate the minimum amount for charging tax in case of advance payments.

If this amount specified in the Minimum Amount for Tax Calculation field is less than the advance amount, enter the tax country or tax code.

Note

The tax data must apply to the financial transaction for which you want to create a payment advice.

Group Tax Code

A tax code that represents multiple individual tax codes. If more than one tax code applies to a transaction, you can link a group tax code to the transaction.

For example, a group tax code can contain tax codes for:

  • Value added tax
  • Withholding income tax
  • Withholding social contribution
Tax Amount in Payment Currency

Enter the tax amount.

Note

You can only access this field if the Tax Country/Code field contains a value.

Reference

Enter the reference text which will be printed in the payment advice.

Payment/Bank Details
Payment Details
Payment Agreement

tfcmg101.paya

Payment Method

Select a payment method code attached to the payment batch.

Planned Payment Date

The date on which the amount defined in the Amount to be paid field is paid.

You can give a default payment date to the invoices and credit notes in:

Type of Payment

A code that indicates the type of payment.

The bank needs the type of payment indicator to handle the payment order correctly. You define a code for each type of payment in the Type of Payment (tfcmg0504m000) session.

Related topics

Reason for Payment

Use the browse arrow to select a reason for payment specified in the Reasons for Payment (tfcmg0130m000) session.

Additional Description

The code for the description of the reason for payment in a foreign currency. The additional description is a requirement for Nordic bank files.

If you register a purchase invoice, you can enter a reason for payment. If additional descriptions are linked to the reason for payment, LN displays the default additional description code. You can change the additional description code.

Bank Details
Bank

Select a bank relation to be attached to this payment advice.

A bank account of your company.

International Bank Account Number. An international standard account identifier for identifying an account held by a financial institution, in order to facilitate automated processing of cross border transactions. The IBAN is provided by the bank/branch servicing the account.

Business Partner Bank

Select the bank relation of the pay-to-business partner to generate a payment advice.

The business partner's bank account.

The business partner's international bank account number.

Bank Charges

The additional cost incurred by the bank while processing the transactions.

Dimensions
Dimensions
Dimension

The first dimension to which the transaction must be posted.

Dimension Description for Dimension Type 2

The second dimension to which the transaction must be posted.

Dimensions 3 - 12

The other dimensions to which the transaction must be posted.

Dimension Description

The description of the dimensions.

Trade Note Details
TNP Number

if the payment advice is related to a trade note payable (TNP), this is the trade note number.

Cash Flow Reason

The cash flow reason of the transaction.

Related topics

Withholding Tax
Withholding Tax of type On Payment
Net Amount Payable to Business Partner

The net payable invoice amount.

Withholding Income Tax
Withholding Social Contribution
Social Contribution Company Expense

 

Posting Data of Standing Orders/Stand-Alone Pmt

Starts the Posting Data of Standing Orders/Stand-Alone Pmt (tfcmg1515m000) session.

Print Payment Advice

Starts the Print Payment Advice (tfcmg1401m000) session.

Subcontracting Payments

Process the subcontracting payment batch.

The command is enabled when the invoice in payment advice is related to Subcontracting. You can modify the details of subcontracting payments in the Subcontracting Payments (tfcmg1121s000) session.

Withholding Tax...

Executes the payment batch for withholding tax amounts for one of the following:

  • Standing order selected.
  • Advance payment created.

You can view the details of the withholding tax amounts in the Withholding Tax Amounts (tfcmg2503s000) session. You can view the details of withholding/Social Contribution/Social Contribution-Company Expense tax calculated per each tax line of the purchase invoice.

This appropriate command is available only if Type of Advice is Purchase Invoice and the payment has withholding tax with Tax Type set to On Payments.

BP Open Entries

Starts the Invoice-from Business Partner Open Entries (tfacp2520m000) session, which displays the available advance payments, unallocated payments, or credit notes for the business partner.

One-Time Business Partner's Address

Starts the One-Time Business Partner Addresses (tfacr2502m000) session.

You can select the address of a one-time business partner:

  • For a purchase invoice related to a one-time business partner, this command starts the One-Time Business Partner Addresses (tfacp1102s000) session, where you can maintain and modify the details.
  • For advance and unallocated payments related to a one-time business partner, this command starts the One-Time Business Partner's Address (tfcmg1508m000) session, where you can maintain the details.