| RFQ Responses (tdpur1506m000)A response line is inserted in this session when an RFQ line
is linked to a bidder. You cannot change the data for a response line with the Created status. The response line must have the Sent status to change it. Note - If the status of the response line is No Bid, No Response, Accepted, or Rejected you can only specify the Conversion Action and Conversion Type fields. All other fields are
unavailable.
- If the status of the response line is Negotiating, the Expiry Date field, price, discount, and receipt date
related fields are derived from the RFQ Negotiations (tdpur1606m000) session and are unavailable in the current
session.
- You can link a price book and/or a discount schedule to a
response line. If you copy a response line to a purchase contract, you must
copy the price book and discount schedule to a new price book and discount
schedule.
- If a bidder's prices and discounts are already available,
you need not send the RFQ to that bidder. You can, however, compare the
existing prices and discounts with the submitted response. To compare existing
prices with the prices your bidder returned to you, answer the question Retrieve default prices and discounts? with Yes.
Bidder The business partner from whom you order goods or services;
this usually represents a supplier's sales department. The definition includes
the default price and discount agreements, purchase-order defaults, delivery
terms, and the related ship-from and invoice-from business partner. Status The status of the RFQ response line. Alt. The request for quotation (RFQ) line's sequence number, which is
greater than one if it includes an item that can be an alternative for the
preferred item. You must manually specify alternatives in
the Request for Quotation Lines (tdpur1502m000) session. Example The sequence numbers defined in the current
field, represent the RFQ lines in the most suitable alternative sequence. So,
sequence number one represents the first preferable item that can be an
alternative for the originally preferred item, sequence number two represents
the second item that can be an alternative, and so on. Item Code System The item code system's code. The item code system is used to
search for an item in an alternative way, for instance by the bidder's item
code. Item In LN,
the raw materials, subassemblies, finished products, and tools that can be
purchased, stored, manufactured, sold, and so on. An item can also represent a set of items handled as one kit,
or exist in multiple product variants. You can also define nonphysical items, which are not held
in inventory but can be used to post costs or to invoice services to customers.
The following are examples of nonphysical items: - Cost items (for example, electricity)
- Service items
- Subcontracting services
- List items (menus/options)
Note If the warehouse is WMS controlled: - And the Inbound BOM/List Items check box is cleared for the
warehouse in the WMS Interface Parameters (whwmd2105m000) session, you
cannot enter a list item of the type kit in this field.
- And the Serials in Inventory check box is cleared for the
warehouse in the WMS Interface Parameters (whwmd2105m000) session, you
cannot enter a serialized item for which the Serials in Inventory check box is selected in the Item - Warehousing (whwmd4100s000) session.
- And the Serials Not in Inventory check box is cleared for the
warehouse in the WMS Interface Parameters (whwmd2105m000) session, you
cannot enter a serialized item for which the Serials in Inventory check box is cleared in the Item - Warehousing (whwmd4100s000) session.
- And the Lots Not in Inventory check box is cleared for the
warehouse in the WMS Interface Parameters (whwmd2105m000) session, you
cannot enter a lot controlled item for which the Lots in Inventory check box is cleared in the Item - Warehousing (whwmd4100s000) session.
Standard Description If this check box is selected, LN prints both the
standard item description and the specific request for quotation (RFQ) line
text. If this check box is cleared, LN prints only the
specific request for quotation (RFQ) line text. Preferred MPN The preferred manufacturer part number (MPN) for the item and bidder. Default value This field is defaulted from the Preferred Manufacturer Part Number field of the Request for Quotation Lines (tdpur1502m000) session. However, if the preferred
MPN from the RFQ line is not allowed for a bidder, LN retrieves the
preferred MPN for the bidder from the MPNs by Item - Business Partner (tdipu0148m000) session. Effectivity Unit A reference number, for example a sales order line or a project
deliverable line, that is used to model deviations for a unit effective item. Note If the warehouse is WMS controlled, and the Effectivity Units check box is cleared for the
warehouse in the WMS Interface Parameters (whwmd2105m000) session, you
cannot enter an effectivity unit in this field. Supply Quantity The quantity that must be delivered according to the terms on
the order line. The quantity is expressed in the purchase unit or the sales
unit of the item. Unit The unit in which the item's quantity is expressed. Default value The default value is the purchase price
unit recorded in the Items - Purchase (tdipu0101m000) session. You can purchase items in a different unit
than the one in which their inventory is registered. Goods can, for example, be
stored in grams and purchased in kilograms. Note You must first define all units in the Units (tcmcs0101m000) session. In this session, you can define the
conversion factor for conversion of the unit to the basic unit. If you want to
use a purchase unit that is not the same as the basic unit, you must first
define this unit in the Conversion Factors (tcibd0103m000) session. In the Conversion Factors (tcibd0103m000) session, the conversion factor from the alternative
unit to the inventory unit is also recorded. You cannot use this method for
cost items or service items. For such items, all units can be used, as they are
not kept in stock. Purchase Price The price per item unit that is offered by the bidder. The
price is expressed in the bidder's currency. Price change The price is updated automatically when the Item and Supply Quantity fields are changed. Currency The currency unit in which the item's price is expressed. Default value The default value is the purchase price
unit recorded in the Items - Purchase (tdipu0101m000) session. You can purchase items in a unit other than
the one in which their inventory is registered. Therefore, the price can be
stated in different units. Goods can, for example, be stored in grams and
purchased in kilograms, but priced in boxes. Note You must first define the currency units in
the Units (tcmcs0101m000) session. In this session, you can define the
conversion factor for conversion of the unit to the basic unit. If you want to
use a purchase price unit that is not the same as the basic unit, this unit
must first be defined in the Conversion Factors (tcibd0103m000) session. In the Conversion Factors (tcibd0103m000) session, the conversion factor from the alternative
(purchase price) unit to the inventory unit is also recorded. You cannot use
this method for cost items or service items. For such items, all units can be
used, as they are not kept in stock. Purchase Price Unit The item unit in which an item's purchase price is expressed.
This unit can differ from the item's inventory unit. Picture The item's picture, which is defaulted from the Picture field in the Items - General (tcibd0501m000) session. Export License Required If this check box is selected, an export license is required for the item. Note This check box is only visible if the Export Licenses check box is selected in the Project Pegging Parameters (tcpeg0100m000) session. Send RFQ If this check box is selected, the request for
quotation (RFQ) line must be sent to the bidder. Default value This field is defaulted from the Send RFQ check box in the RFQ Bidders (tdpur1505m000) session. The Send RFQ check box is
cleared by default, if: - An active contract exists for the item/bidder partner
combination.
- The item/bidder combination is not defined in the Items - Purchase Business Partner (tdipu0110m000) session and the Send RFQ to Not approved Buy-from BP check box is cleared in the Request for Quotation Parameters (tdpur0100m100) session.
Note If this check box is cleared, you cannot print the RFQ in the Print Requests for Quotation (tdpur1401m000) session. Peg Distribution If this check box is selected, a peg distribution is linked to this RFQ Response. Mandatory Project Peg If this check box is selected, the item must be pegged
to a project, which means the item must have a linked peg. Default value The Mandatory Project Peg check box in the Items - General (tcibd0501m000) session. RFQ Line Text If this check box is selected, a text is linked to the
RFQ line. Response Text If this check box is selected, a text is linked to the
response line. Invoice by Stage Payments If this check box is selected, the item must be
invoiced by stage payments. On the appropriate menu, you can start the Supplier Stage Payments (tdpur5120m000) session in which you can view, enter, and
maintain the stage payments. This field is disabled if the following are
applicable: - The response line status is No Response, No Bid, Accepted, or Rejected
- Stage payment lines are linked to the RFQ
response
Default value This field is defaulted from the Items - Purchase Business Partner (tdipu0110m000) session or the Items - Purchase (tdipu0101m000) session. Conversion Action Specify the action to be taken on the response line. Note You can specify this field only if the Status field is No Bid, No Response, Accepted, or Rejected. Conversion Type Specify the conversion type for the response line. Note To specify this field, the Conversion Action must be Convert for the response line. You can convert the response line in the Convert RFQs (tdpur1202m000) session. Price Book An entity in which you can store price information that is
valid for a given period of time. A price book includes the following elements: - A price book header,
which contains the code, type, and use of the price book.
- One or more price book
lines, which contain the items.
A quantity or value break discount schedule can be linked to
a price book. Price Matrix Defines the group of elements (matrix attributes) that a Pricing matrix uses to
determine a price, discount, promotion, or freight rate. Imagine you are a furniture vendor and you decide to
maintain your sales prices based on two elements: - The specific item you sell.
- The way to handle payments.
In this case, the matrix type is Sales Price, the matrix definition is Furni (this name is user-definable),
and the matrix attributes are Item and Payment Method. Note This field can only be filled if you
answered the Retrieve default prices and discounts? question with
Yes and LN found an
existing price for the bidder in the price matrix that is displayed in this
field. After retrieving existing prices, you can
still overwrite the default prices with the returned prices from the
bidder. Discount % The percentage that you can subtract from the gross sales price
or purchase price. You can link a maximum of five discount
percentages that are offered by the bidder to this line. You can manually enter
the first discount percentage. To enter subsequent discount percentages, you
must zoom to the Line Discounts (tdpcg0200m200) session. Note - If a discount list is linked to the response line, the Discount % field is disabled.
- When you enter a value in the Item field or the Expiry Date field, LN automatically enters a
percentage discount in the current field.
Discount Amount The discount given to a business partner, calculated by unit
and expressed as a value. For instance, 3 euro. Note You can only enter a discount amount in this
field if the Discount % field is empty. Discount Schedule The discount schedule that is linked to the response line. Note If you enter a discount schedule in this
field, you cannot enter a discount amount in the Discount Amount field. Discount Code A way to indicate why a discount was granted. For example, you
can grant a discount because the customer orders large quantities. If you grant
a discount or if you add a surcharge to a sales invoice, you can enter a
discount code to indicate the reason. Surcharges and discounts can be the result of the
following: - Standard discounts
- Surcharges
- Payable commissions
- Payable rebates
Discount Matrix The matrix definition of the discount matrix, if the Discount Origin is Discount Structure. Determining If this check box is selected, the response line is
taken into account when the total response value is calculated to apply total
discounts to RFQ responses. Eligible If this check box is selected, LN applies the calculated
discount percentage to the response line. Gross Amount The total amount from which taxes, rebates, discounts, and so
on are to be deducted to reach the net amount. The gross amount is calculated
by multiplying the order quantity with the (book) price. Line Discount % The total discount amount expressed as a percentage of the
(gross) response amount. This percentage is calculated as
follows:
Line Discount Amount / (supply quantity * price) * 100% Net Amount The total net amount for the response line, expressed in the purchase currency. Bidder Landed Costs Amount The total landed cost amount of all bidder landed cost lines that are linked to the
response line. 3rd Party Landed Costs Amount The total landed cost amount of all third party landed cost lines that are linked to the
response line. Total Amount The total amount for the response line. Discounts and landed
costs are taken into account for this amount. Purchase Price The (book) price with all discounts applied. If no discounts
exist, the gross price is equal to the net price. The net price is calculated
as follows: Net price = (book) price - line discount - order discount Net Bidder Price The net price including bidder landed costs. It is calculated as follows:
(Net Amount + Bidder Landed Costs Amount) / Supply Quantity Net Price The net price including all landed costs (bidder and third
party). It is calculated as follows:
(Net Amount + Bidder Landed Costs Amount + 3rd Party Landed Costs Amount) / Supply Quantity Ship-from BP The ship-from business partner who must deliver the items. Default value LN retrieves the default ship-from business
partner from the Buy-from Business Partner (tccom4120s000) session. The default ship-from business partner is the
ship-from business partner that is linked to the bidder in the Bidder field. The ship-from business partner that you
enter in this field must be related to the bidder in the Bidder field. Note Dependent on the ship-from business partner that is
entered in this field, the following fields in the current session are filled
by default: - Ship-from Address
- Ship-from Contact
Ship-from Address The address of the ship-from business partner. Default value LN retrieves the default ship-from address from
the Ship-from Business Partner (tccom4121s000) session. Note You can only enter a ship-from address if a
ship-from business partner is entered in the Ship-from BP field. Ship-from Contact The ship-from contact. Default value LN retrieves the default ship-from contact from
the Ship-from Business Partner (tccom4121s000) session. Delivery Terms The agreements with the business partner, concerning the way
the goods are delivered. Relevant information is printed on various order
documents. Point of Title Passage The point at which the legal ownership changes. At this point,
the risk passes from the seller to the buyer. Generate Freight Orders from Purchase If this check box is selected, freight orders can be
generated from a purchase order line. Note You cannot directly generate freight orders
from responses. As a result, in the RFQ Responses (tdpur1506m000) session, you define all freight related
data to provide the necessary information when the response is converted to a
purchase order in the Convert RFQs (tdpur1202m000) session. Carrier/LSP The company responsible for the transportation of goods to the
ship-to business partner. Carrier Binding An option in Freight that prevents the load building engine from overwriting the
carrier selected by the user for a given freight order line. Note Select this check box to ensure that the
same carrier is used in the freight order as in the purchase order. Freight Service Level An entity that expresses the duration of transportation, such
as: delivery within twelve hours. A freight service level (optional) is used as
follows: - As a factor that determines the transportation costs of a
load.
- As a factor that determines the freight rate of a freight
order.
Note Enter a service level to ensure that the
same service level is used in the freight order as in the purchase order. Warehouse The warehouse where the
items must be delivered. Default value LN retrieves the default warehouse from: - The Requests for Quotation (tdpur1501m000) session.
- If no delivery warehouse (address) is defined in the Requests for Quotation (tdpur1501m000) session, LN retrieves the delivery
address from the Purchase User Profiles (tdpur0143m000) session.
- If no delivery warehouse (address) is defined in the Purchase User Profiles (tdpur0143m000) session, LN retrieves the delivery address from the Items - Purchase (tdipu0101m000) session.
- If no delivery warehouse (address) is defined in the Items - Purchase (tdipu0101m000) session, LN retrieves the delivery address from the Items - General (tcibd0501m000) session.
Receipt Address The address where the goods are received. Note If the warehouse has dock (receipt)
locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an
address is defined for the relevant receipt location. If yes, this receipt
address is displayed by default. Otherwise, the warehouse address is displayed. Planned Receipt Date The date on which the items are scheduled to be delivered. Note The receipt date is copied to the purchase
order, purchase contract, or price book when you copy the RFQ response line in
the Convert RFQs (tdpur1202m000) session. Receipt Period The start date of the period that the items for which you sent
the request for quotation, are scheduled to be delivered. Default value LN retrieves the default start date from the Requests for Quotation (tdpur1501m000) session. Note The start date is copied to the purchase
order, purchase contract, or price book when you copy the RFQ response line in
the Convert RFQs (tdpur1202m000) session. . You cannot define a receipt period if a
receipt date is defined. Delivery Period The end date of the period that the items for which you sent
the request for quotation, are scheduled to be delivered. Default value LN retrieves the default end date from the Requests for Quotation (tdpur1501m000) session. Note The end date is copied to the purchase
order, purchase contract, or price book when you copy the RFQ response line in
the Convert RFQs (tdpur1202m000) session. You cannot define a receipt period if a
receipt date is defined. Lead Time If the request for quotation (RFQ) is manually specified, you
can define a lead time that is used on the purchase order to determine the
delivery date. Delivery date = order date + lead time. Lead Time The unit in which the lead time is expressed. Tax Tax Classification An attribute of order headers and order lines that you can use
to define tax exceptions for the transaction. LN retrieves the
default tax classification from the invoice-from and invoice-to business
partners. For example, you can use the tax classification to
indicate: - That payments to an invoice-from business partner are subject
to withholding tax and social contributions
- To group business partners that have the same tax aspects for
your company, for example, subcontractors, or agents
- That the tax must be paid in a country other than the sales
office or service office's home country
Exempt If this check box is selected, tax exemption applies. Note If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to: - Limited and you select this check box manually, the Tax Code is defaulted from the Exempt Purchase field of the Tax Handling (tctax0138m000) session. If you clear this check box manually, the tax
code is not changed.
- Extended and you select this check box manually, the Tax Code is not changed. If you clear this check box manually, the Exempt Reason and Exempt Certificate fields are cleared and
disabled.
Tax Country The country used for tax
purposes. Own Tax Number A number used to identify legal persons or businesses. The tax
authorities assign the tax numbers to the registered businesses. Your business
partners must provide you with their tax number. Business partners without a
tax number are considered to be private persons. Tax Code The tax code that applies to the items on the RFQ response. Note You can use a group tax code for cost en service items. The group tax code must meet the
conditions of the business partner tax classification. In addition, the withholding functionality must be applicable for the
financial company of the purchase order's purchase office. BP Tax Number The bidder's tax ID. Note The bidder's tax ID is date effective. To
determine and display the correct tax ID for the bidder, LN first uses the planned
receipt date, next the end of the delivery period, and then the current date. Exempt Certificate Your own exemption certificate. Note - LN prints the exempt reasons on the invoices.
- This field only applies if the Tax Exempt Level parameter is Extended in the Tax Parameters (tctax0100m000) session.
- This field is defaulted from the method that is used to
retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
Exempt Reason The reason why your own company is exempt from sales
tax. Note - This field only applies if the Tax Exempt Level parameter is Extended in the Tax Parameters (tctax0100m000) session.
- This field is defaulted from the method that is used to
retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
- The reason code must be of the Tax Exemption type and must be date effective, as valuated by the Response Date.
Landed Costs Classification Attribute that allows users to link a logistic transaction to a
specific landed costs set, overruling the landed costs settings
of that transaction. If required, users can specify a landed costs
classification and use this classification on the transaction. Payment Terms Agreements about the way in which invoices are paid. The payment terms include: - The period within which invoices must be paid.
- The discount granted if an invoice is paid within a given
period
The payment terms allow you to calculate: - The date on which the payment is due
- The date on which the discount periods expire
- The discount amount
| |