Additional costs - order based

Order based additional costs are calculated for sales orders or sales order lines. After sales order approval, additional costs are placed on an order as extra cost (items) after the last item recorded.

Order based additional costs - procedure

These steps are completed in the order based additional costs procedure:

Step 1. Generating sales order lines with additional costs

If an additional cost set with valid additional cost lines is found for an order (line), after sales order approval, these cost lines are added to the order as extra cost (items) in the Sales Order Lines (tdsls4101m000) session.

The following apply to these sales order lines:

Step 2. Issuing the additional cost line items

Based on the value of the Release to Warehouse check box in the Items - Sales (tdisa0501m000) session, issuing the cost item is carried out in Warehousing or in Sales.

Therefore, either the Release Sales Orders to Warehousing (tdsls4246m000) or the Sales Deliveries (tdsls4101m200) activity must be executed for the sales order line.

If Sales Deliveries (tdsls4101m200) is not executed before Release Sales Orders/Schedules to Invoicing (tdsls4247m000), the activity is set to Executed during execution of the Release Sales Orders/Schedules to Invoicing (tdsls4247m000) session. Therefore, it is not mandatory to execute Sales Deliveries (tdsls4101m200).

Step 3. Releasing the additional cost lines to Invoicing

The Release Additional Cost Lines automatically to Invoicing upon field in the Sales Order Parameters (tdsls0100s400) session determines how the additional cost lines must be released to Invoicing.

Step 4. Processing the additional cost lines

Process the delivered sales order together with the additional cost lines in the Process Delivered Sales Orders (tdsls4223m000) session.

Notes
  • Because Line Based additional cost lines are linked to a specific sales order line, they can be released or processed only together with the original sales order line. You cannot process the sales order line if not all linked additional cost lines are ready to be processed.
  • If you copy a sales order (line), the linked additional cost lines are not copied to the new order (line). If you manually copy an additional cost line, a normal sales order line with a cost item will be generated.
  • If a sales order line is deleted or canceled, the linked additional cost lines are also deleted or canceled. You can also manually delete or cancel an additional cost line.
  • If a sales order line is split before delivery, additional cost lines are linked to each created sales order delivery line. These additional cost lines obtain a new position number, but the sequence number remains zero. Therefore, additional cost lines are not created at sequence level.
  • Sales backorder lines can have linked additional cost lines. However, because the additional costs are calculated based on the ordered quantity and not based on the actual shipped quantity, the costs will be too high. A credit note is required to settle this.
  • If the Release Additional Cost Lines automatically to Invoicing upon check box is selected in the Sales Order Parameters (tdsls0100s400) session, installments can include additional costs.
  • If customer approval is implemented, you cannot use the additional costs functionality.

Related topics