Inspecting scheduled items

If scheduled items must be inspected upon receipt, approved and rejected quantities are retrieved from Warehousing. The type of schedule, push schedule or pull call-off schedule, determines how the inspection results are communicated to Procurement.

Note

The Inspection check box in the Purchase Contract Lines (tdpur3101m000) session or the Items - Purchase Business Partner (tdipu0110m000) session determines if scheduled goods must be inspected after a receipt is confirmed.

If goods must not be inspected, Warehousing does not approve or reject the received goods. Therefore, in the Purchase Schedule Lines (tdpur3111m000) and the Purchase Schedule - Receipts (tdpur3115m200) sessions, the Approved Quantity field is equal to the Received Quantity field. The Rejected Quantity field is always zero.

Pull call-off schedules

If goods are inspected for a pull call-off schedule, LN completes these steps:

Purchase Schedule - Receipts (tdpur3115m200)
Searches for the unique combination of Schedule, Receipt Number, Packing Slip, Receipt Date, and Suppliers ASN Number number.
Updates the Rejected Quantity and Approved Quantity fields with the inspection results.
Purchase Schedule Lines (tdpur3111m000)
Searches for the unique combination of Schedule and Reference ID.
Updates the Rejected Quantity and Approved Quantity fields with the inspection results.

Push schedules

If goods are inspected for a push schedule, LN completes these steps: :

Purchase Schedule - Receipts (tdpur3115m200)
Searches for a combination of Schedule, Receipt Number, Packing Slip, Receipt Date, and Suppliers ASN Number number. Because one receipt can be made for several purchase schedule lines, several combinations can be found in the Purchase Schedule - Receipts (tdpur3115m200) session.
Updates the Rejected Quantity and Approved Quantity fields with the inspection results. If several records are found in the Purchase Schedule - Receipts (tdpur3115m200) session, LN:
- Distributes the inspection results over the purchase schedule receipt detail records in the sequence of record with the oldest requirement date through the record with the youngest requirement date.
- First distributes the approved quantity and then the rejected quantity over the purchase schedule receipt detail records.
Purchase Schedule Lines (tdpur3111m000)
Searches for the purchase schedule line(s) that is/are linked to the updated record(s) in the Purchase Schedule - Receipts (tdpur3115m200) session.
Updates the Rejected Quantity and Approved Quantity fields with the inspection results.

Example

The following table shows the records in the Purchase Schedule - Receipts (tdpur3115m200) session after receipts are confirmed in Warehousing and before goods are inspected for a push schedule.

Schedule number: 1000001
Receipt number : 1
ASN number : BP001
Packing Slip : PS001

Schedule line	Requirement date	Receipt date	Required quantity	Received quantity	Approved quantity	Rejected quantity
10	13/2/2001	11/2/2001	10	10	-	-
20	14/2/2001	11/2/2001	5	5	-	-
30	15/2/2001	11/2/2001	20	5	-	-

Seven pieces are now inspected in Warehousing, of which three pieces are rejected and four pieces are approved. The following table shows the distribution of the inspection results in the Purchase Schedule - Receipts (tdpur3115m200) session.

Schedule line	Requirement date	Receipt date	Required quantity	Received quantity	Approved quantity	Rejected quantity
10	13/2/2001	11/2/2001	10	10	4	3
20	14/2/2001	11/2/2001	5	5	0	0
30	15/2/2001	11/2/2001	20	5	0	0

Finally, 13 pieces are inspected of which five pieces are rejected and eight pieces are approved. The following table shows the inspection results in the Purchase Schedule - Receipts (tdpur3115m200) session.

Schedule line	Requirement date	Receipt date	Required quantity	Received quantity	Approved quantity	Rejected quantity
10	13/2/2001	11/2/2001	10	10	7	3
20	14/2/2001	11/2/2001	5	5	5	0
30	15/2/2001	11/2/2001	20	5	0	5

Note

If receipts are made in Warehousing, and the goods are not yet inspected, you can correct the delivered quantity in the Receipt Correction (whinh3121s000) session for push schedules. For more information, refer to Receipts on push schedule lines.