Request for quotation procedureYou can use the request for quotation (RFQ) procedure to request bidders (buy-from business partners) to provide you with an offer for goods and services. You can compare the received RFQ responses (bids) to select the one that best fits your requirements. These RFQ procedures are available:
Use the manual RFQ procedure to create an RFQ for one item. If you want to create an RFQ for several items and/or several item groups, the generate RFQ procedure is more suitable. The request for quotation (RFQ) procedure includes these phases:
Note On a request for quotation (RFQ) line, the item code can be blank. Therefore, the requester can request to bid for a new item. When the status of a response line that is linked to the RFQ line is Accepted, the item code becomes mandatory. Creating and sending RFQs Step 1. Request for Quotation (tdpur1600m000) Use the Request for Quotation (tdpur1600m000) session to:
Step 2. RFQ Bidders (tdpur1505m000)/ Add Bidders to RFQ (tdpur1221m000) This step only applies to the manual RFQ procedure. In the generate RFQ procedure, the generated RFQs are directly linked to the selected bidders. In the manual RFQ procedure, you can link bidders to RFQs as follows:
On the Bidders tab in the Request for Quotation (tdpur1600m000) session, you can view which bidders are linked to the RFQ. Step 3. Print Requests for Quotation (tdpur1401m000) After the RFQ is created and bidders are linked, you must print the RFQ in the Print Requests for Quotation (tdpur1401m000) session to send it to the bidders. Receiving, negotiating, comparing, and selecting RFQ
responses Step 1. RFQ Responses (tdpur1506m000) RFQ responses received from a bidder can be specified in the RFQ Responses (tdpur1506m000) session. An RFQ response includes one or more response lines. Step 2. RFQ Negotiations (tdpur1606m000) Optionally, you can negotiate the bidder's responses and specify your counter proposals in the RFQ Negotiations (tdpur1606m000) session. The latest negotiation response information, which includes prices, discounts, and dates is synchronized to the RFQ Responses (tdpur1506m000) session. Counter proposal information is not synchronized. Step 3. RFQ Compare Responses (tdpur1600m100) You can compare and rank the RFQ responses using the RFQ line, RFQ bidder, and RFQ response sessions. In the RFQ Compare Responses (tdpur1600m100) session, the response lines with the status Responded, Negotiating, or Accepted can be compared and ranked. This session helps you select the best responses for conversion. You can perform an analysis for a single line or all the lines of the RFQ. The response lines are compared and ranked based on:
Note: Although no criteria set is required for a comparison based on prices and amounts, you can also specify prices as criteria in a criteria set. You can use the following sessions to view the ranked response lines, which are displayed as tabs in the RFQ Compare Responses (tdpur1600m100) session: For more information, refer to: Step 4. Convert RFQs (tdpur1202m000) After accepting a response line, for which you set the status to Accepted, you can use the Convert RFQs (tdpur1202m000) session to convert the response line to a purchase order, purchase contract, or price book. For a selected response line, you can start this session as follows:
Step 5. Delete Requests for Quotation (tdpur1205m000)/ Process Non-Converted RFQ Responses (tdpur1223m000) Use the Delete Requests for Quotation (tdpur1205m000) session to delete RFQs that are expired, have no response returned, or were never linked to a bidder. Use the Process Non-Converted RFQ Responses (tdpur1223m000) session to process response lines for which the Conversion Action is Ignore, or delete response lines for which the Conversion Action is Delete.
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