Purchase order and schedule history

You can use purchase order and schedule history to track creations and modifications to purchase orders and schedules. You can keep certain information after the original purchase order or schedule is removed.

To register the history of orders and schedules that are created, canceled, or processed, select these check boxes:

Purchase orders
Log Order History and Log Actual Order Receipt History in the Purchase Order Parameters (tdpur0100m400) session.
Purchase schedules
Log Schedule History and Log Actual Schedule Receipt History in the Purchase Contract Parameters (tdpur0100m300) session.

Contents of history files

The purchase order/schedule history files include:

All created purchase order/schedule (line)s. These order/schedule (line)s are the not yet processed order/schedule (line)s.
All invoiced purchase order/schedule (line)s. These order/schedule (line)s are the processed order/schedule (line)s.

The history files are of these record types:

Intake
The order/schedule line was added, changed, or deleted.
Cancellation
The order/schedule line was canceled.
Turnover
The order line was processed in the Process Delivered Purchase Orders (tdpur4223m000) session, or the schedule line was processed in the Process Delivered Purchase Schedules (tdpur3223m000) session.

The fields in this table determine if, when, and how the purchase order/schedule history files are updated:

Purchase orders
Field	Retrieved from session
Log Order History	Purchase Orders (tdpur4100m000)
Start Logging History at	Purchase Orders (tdpur4100m000)
Level of Intake Logging	Purchase Order Parameters (tdpur0100m400)
Log Actual Order Receipt History	Purchase Order Parameters (tdpur0100m400)
Purchase schedules
Field	Retrieved from session
Log Schedule History	Purchase Schedules (tdpur3110m000)
Level of Intake Logging	Purchase Contract Parameters (tdpur0100m300)
Log Actual Schedule Receipt History	Purchase Contract Parameters (tdpur0100m300)

For purchase schedules, history logging always starts during approval.

Deleting history files

You can restrict the total amount of history data with the Archive/Delete Purchase Order/Schedule History (tdpur5201m000) session.

Be aware that the history files are the base for statistics. Before you delete the history files, verify that the statistics are fully updated. If the history files are deleted before the update, you cannot fully update the statistics

Note

You cannot modify the history data. It is only used for information purposes.