Main Files
If multiple files are attached to a document revision, the
system checks for the main file and runs the file operations (View/Print/Edit)
accordingly.
Glossary for ODMaction A command which enables the user to perform specific operations
on an ODM object and
is assigned a particular role. For example, a Create Change Request action
(CR_NEW) is associated with the Change Request object. Several actions can be
associated with every object. Similarly, actions can be common to several
objects. Application Data Locks Functionality to clear the application data is locked by the
system due to a life cycle problem or network problems. Approved The status to indicate that the respective object is approved
for implementation. Area The directory recognized by the Document Management module to
store the registered files. Area Assignment An area located on a host to define the designated storage of
files, such as work area. Area Types The classification of areas, such as the work area and the
vault area to register/work with and vault the files,
respectively. Attached File A (physical) file attached to a document revision. Attached Hard Copy The hard copy (information) attached to a document revision. Attribute The attribute is the field in a session for which you must
generate a mask. Browse Option The Browse option displays the object explorer
for the selected object. This option displays the members, owner families and
member families for the selected object. Change A unique identifier for any specific changes. A change header
is a change which consists of similar change requests that can be grouped and
submitted to a single change header. This identifier is a database entity that
represents the change. Change Affected Objects The list of objects defined in ODM are used in Change
Management. Some of the change affected objects that can be used in the
lifecycle process of a change in ODM are Item, BOM,
routing operations, and so on. Change Classification A list of codes with descriptions defined by the system
administrator to classify the optional changes. Change Committee The committee of a chairperson and reviewers who implement a
change using change management. Only authorized users can create a change
committee. Change Management A module in LN ODM that
controls the processes of product changes in the life cycle. Change Management
ensures that the product changes are implemented in a visible, controlled, and
orderly fashion. The Change Management module provides the flexibility of
creating a change process to optimize an organization’s Enterprise Resource
Planning (ERP) system. Change Order A generic mechanism to change a change controlled LN linked entity. A
change order date is specified to set the linked entity to effective or expired
on that specified date. Change Order Date The date on which the change is implemented for the linked LN entity. The change
order date is specified in the change order to make the linked LN entity effective or
expire on the specified date. Change Priority A list of codes and descriptions that are defined according to
organizational requirements to rate the priority level of the change. Change Process The process to create, review, approve or reject and complete
the change. Change Proposal The description of the proposal for a change. All affected LN entities, reviewer
lists, business partner links, tasks and task groups, change orders are
included in this proposal. A default new change proposal is created
automatically when a change is created. Change Proposal Status The change proposal can have the following status:
Change Request Change request initiates the change process. Change requests
are recorded from a variety of request sources, such as demands in the
marketplace, product reviews, and customer response for making product
innovations and upgrades. Information stored in each change request form
enables you to track various changes as requested by various sources. Change Request Status A change request can have the following status:
Change requests with the Linked to Change status cannot be rejected and a rejected change request cannot be modified. Change Status The status of the change through the life cycle. Change can
have the following statuses:
Check In A status of the files present in the vault area. Files in Check In status cannot be edited but can only be viewed. Check Out A status of the files present in the work area. Files in Check Out status can be edited. Child Change Order A change order that is linked to a parent change order and
inherits the parent change order date automatically. Common ODM Parameter Common ODM Parameters are used to set the default values for
the parameters in ODM. Completed The status indicates that the change has been implemented. Created The initial status of the change request or change itself. Default Work Areas The work area assigned to a user by default, to register files.
When no work area is defined for a user, work area is generated automatically
by the system and the default work area is assigned. Only one work area can be
assigned as the default work area for a user. The system administrator can
assign default work areas for all users. Individual users can assign their own
default work area. Document Displays identification, document type, title, creator, role
responsibility, and revision information. You can store the document
information in electronic computer files (physical files) or on a
non-electronic medium, such as paper (hard copies). Access to this information
is always from the document, which is the unit of control for the user. If no
file or hard copy is attached to a a document, the document is a purely logical
entity, generally used for grouping documents. Document Libraries The logical libraries created for documents to organize data in
a hierarchical structure. Document libraries are used to catalog documents. The
objects contained in document libraries can be: sub-libraries, documents, and
vault areas. Document Lifecycle The lifecycle of a document from concept stage to completion
stage. The document lifecycle involves various phases, such as In Design,
Submitted, Approved, Released, Withdrawn, Expired, and Rejected. Document Management A module in ODM, that provides general document management
facilities such as controlled access to the documents, secure storage of the
document contents, document life cycle support, and management of the
relationships between documents and other objects in the LN system. Document
Management ensures the efficient and secure use of consistent and reliable
document information. Document Management Committee The committee of a chairperson and reviewers who approve or
reject a document using document management. Only authorized users can create a
document management committee. Document Masks A generic system to generate a unique identification number for
a document. In the Document Management module, masks can be defined for the
document ID, the document revision value, the hard copy ID, and the file ID.
The document ID mask and document revision mask depend on the document type. Document Revision Document revisions track changes to their attached files and
hard copies. When a document is created, the document revision is created by
default. Most of the work with documents is actually performed by means of the
document revisions. Document revisions are assigned a status that indicates the
revisions' position in the lifecycle. The operations that you can perform on a
document revision depend on the revision's status. Document Revision Link - Parent/Child A parent/child link between two document revisions. The child
document is logically an element of the parent document. Document Revision Links - Reference Unidirectional or two way link between two document revisions.
If the link is unidirectional, the document revision is linked in one
direction, in other words, document revision 2 is linked to document revision
1, and if the document revision 1 is also linked to document revision 2, the
link is called a two way link. Document Revision Status The document revision has the following status through the
document lifecycle:
Document Type Assigned to every document. Each document type is assigned a
revision mode that is applicable to all documents of that document type. The
document mask and document revision mask can be dependent upon the document
type. The document types determine whether the hard copies and files attached
to document revisions must be assigned revisions. Examples of the type of
documents a company keeps can be, safety regulations, assembly documents,
wiring diagram, maintenance instructions, drawing documents and standard
documents. Document Type Attachments Attachment of a document or file to a document type in the form
of templates. Done The status to indicate the completion of task execution. Dynamic Host Enables users to obtain the local host name dynamically when
users from the local host connect to the LN server. Exclusive Revision An option that limits the revise process of document revision
and exclusively to a single individual. Multiple document revisions of the
document cannot be revised at the same time when this option is in use for the
respective document. Export and Import Export: A process in data management module
that selects data from System Table List of ODM and transfers the ODM system data to a
storage directory. Import: A process in data management module
that imports the data from the dump files in a specified directory, to the
system tables of ODM. Families Owned by Type All the object families that have a particular object as the
owner. Family Member An object related to an object family. The object family can
have objects as members. Family Object is Member In The object is a member in the specified object family. File The object that points to a physical file. All the files are
assigned versions by LN,
automatically. When a file is first attached to a document revision, it is
assigned the first version. This version is retained until the file is checked
out of the vault area. To edit a file in the vault area, the user must checkout
the file into a work area. The checked out file is registered in the database
as a new version of the file. File Type Upon registration, a file is assigned a file type. Each file
type is associated with one or more file extensions. If a file type is
specified for a particular document type, files of the specified file type only
can be attached to a document of that document type. The system administrator
can constrain the set of file types that can be attached to a document revision
of a particular document type. For example, word processing files have
three-letter extension that indicates the file's type, such as .txt or .doc.
Similarly, graphic files have various extensions, such as .jpg, .bmp, and so
on. Folder A data item container that stores the group of related objects.
Every folder has a life cycle mechanism. Folders provide a flexible solution
for defining the relationships, links and dependencies between different
aspects of product data in the form of objects. Folder can be personal or
shared. Folder Management A module that maintains folder and simplifies the management of
product information. The Folder Management module provides a generic flexible
solution to address the problem of links and dependencies. Linking a folder to
an LN object creates a
simple and efficient method to extend the object’s data domain, and to
facilitate the fast retrieval of any type of information related to the
object. Freeze The status in the change lifecycle that indicates that the
change entity has been rendered inactive or delayed for some reason. Hard Copy An object that represents the physical nature, for example,
hard copies of documents. The contents of hard copy documents are printed on
paper. storage media, such as casette and film, are considered hard copies. Host A host is the network node that is recognized in the network.
All network nodes that can be accessed by the document file server or the vault
server component can be defined as hosts. In-Design The status assigned to a new document revision. In-Work The status of a task while in progress. This status is assigned
when an executed task is revised by using the redo action. Library A logical place to save data in a hierarchy. Libraries enable
you to define a collection of related objects and classification of documents.
These objects can themselves be libraries. A library can have vault areas
linked to it. Linked LN Entity A predefined entity linked to LN objects in ODM. Objects are
predefined in ODM and
are allowed to link to document revision/change proposal/folders depending on
their status. Location The place where hard copies, for example, documents, are
stored. Main Files If multiple files are attached to a document revision, the
system checks for the main file and runs the file operations (View/Print/Edit)
accordingly. Mask Code The code defined for the attribute of the object. You can
maintain unique mask codes for the attribute of an object. Mask Configuration The detailed configuration of masks to generate IDs in the
format used by the organization. To configure masks, you must configure the
mask code associated with the attribute. Medium The physical substance of the hard copy to store, for example,
data, such as paper, mylar, disk, CD-ROM, aperture cards, and so on. Mounted Area A procedure that defines the way, a remote work area can be
accessed from the local host. Multi Main Table (MMT) The concept of writing and editing multiple tables in a single
session. MMT is intended to improve the ease of use of the LN applications by
displaying the related sessions of the header as satellites in the MMT session
itself. Object A nonphysical entity that is defined in ODM to manage the life
cycle of the product in a simple way. For example, an LN main table is
considered an object. Objects are classified as ODM objects and LN objects. ODM objects are
related to ODM, for
example, libraries, documents, changes, folders, queries, and so on. The
non- LN objects are
item, BOM, sales order, purchase order, and so on. Object Browsing The object explorer that enables the user to view the object's
links in the form of a horizontal tree-like structure. Object Family A family with one or more objects as family members, which are
linked to the family owner. Object History The history of revisions made to an object. Object Linked to a folder Any LN entity that can be linked to a folder. For example, an engineering folder,
sales proposal, or employee file. Object Mask A mechanism that generates a unique identification number to
the attribute of the object represented by an unique mask code. The actual
number generated depends upon the mask configuration defined by the user for
the mask code. If no mask configuration is defined for an object mask, the
default value of the object mask is taken into consideration to generate the
number. Active object mask is used to generate the number for the attribute of
an object. Object Statistics A feature that displays statistical details, such as the number
of hard copies and files linked to a document revision and the total size of
the files linked to the revision. Object Status by Object The secondary status of an object that is dependent on status
of another system defined object in a life cycle of document or change. ODM An independent package in LN that provides
effective data management solutions in a product development scenario with
truly embedded data management functionality. ODM ensures that the
product data is handled properly and that the most stringent product lifecycle
management processes are applied. ODM provides fully
integrated document management, change management and folder management
facilities for LN users. ODM is accessed
directly from LN, which
enables users to attach documents to LN objects, and view corresponding files attached to
documents. Owner The family owner is the source object of a link that belongs
to the family. Query A generic mechanism to filter a set of records based on the
provided conditions. Query Condition The condition provided by a user, based on the respective
object attribute values, to set up a query. A query can be based on one or more
conditions. For example, you can set up conditions to retrieve all documents of
a particular type. Reason Code A list of codes and descriptions that provide a reason for the
change. The codes and descriptions are defined by the system administrator. Redesign An action that enables the user to redesign the rejected
document revision. The document revision status changes from Rejected to In Design. Reference Document A document that describes the details of the change request
that is stored in ODM for reference purpose. Rejected A status that indicates that the object has been rejected and
requires no further review. Relations Group of actions for a specific object. Relative Change Orders (RCO) The Relative Change Order (RCO) governs the date effectivity
for the linked LN entity which will trigger depending on the duration with respect to the base
change order date. Released A status that indicates that a document has got a formal
approval and is ready for distribution. Report Parameters The parameters used to specify the criteria for data selection
and to be displayed for an existing report. Reports A basic format to represent information in a structured way. Reviewer The person responsible for the review of the change proposal or
document revision. Reviewer The individual assigned to a change or document management
committee to review the change proposal or document revision accordingly and
give appropriate recommendations. Reviewers Mechanism The mechanism adopted by the reviewers of the change or
document management committee. The mechanism enables controlled execution of
the process by the reviewers of the committee. Revise Revise enables the user to create a new revision from the
existing approved (Change/Folder) or released (Document Revision) state, for
example, new revision in case of document revision and new proposal in case of
change proposal. Revision Modes Each document type is assigned a revision mode, which is
applied to all documents of that document type. The revision mode specified can
be alphanumeric revision, such as rev 01 or A1. The revision mode can also be
set automatically to the release date of the revision, for example, 1998-05-12. Role Role specifies the employee's position and the authorizations
the employee must perform specific actions and processes or to access specific
data. Role Assignment Assignment of proper actions to a particular role according to
the need, to perform the respective actions in ODM, for example,
designer, engineer, programmer, and administrator. Roles by Employees Roles that are defined in ODM are assigned to
the employee as part of the authorizations that are stipulated in an
organization. Rule A principle or condition that can be used as a one-point
provision to trigger dependent events/entities. Secondary Status Statuses that an administrator assigns to ODM objects based on
the system defined status. Also referred to as user-defined status. Size The dimension of the hard copy, such as A2 and A4 paper size. Source Object The main object to which a secondary object is linked, for
example, the family owner. Standard Report Layout A readable arrangement of reports in a standard way. The report
layout includes the following fields: Company Number, Company Name, Date/Time,
User, Page Number and Report Header description. Submitted for Review A status that indicates that a document or a change is
submitted for approval or rejection. System Actions The fundamental actions applicable to all the operations in ODM. All the actions
that are related to ODM objects are systems actions, by default, which
cannot be deleted or modified. Users cannot create system actions. System Table Table that lists all objects related to ODM configuration by
sequence number, package, and module for exporting information. Target Object The object that is linked to the source object. Task The actual change to be implemented at a prescribed date. You
can link tasks directly to a change proposal if the proposal is in Created status. Task Group Although task groups are optional, Infor recommends
strongly that you use task groups. The task group business function maintains
the task group and the group's tasks. The objective of the tasks, the task's
results, and how and when the task is implemented can be maintained in the task
group. Task groups are optional. However, for an organization that has hundreds
of tasks, task groups are essential in the successful implementation of a group
of related tasks. Task Status Denotes various positions in the execution of a task life
cycle. The statuses are Created, In-Work, Done, and Skipped. Under Review The status indicates that the created change is submitted for
review. Unfreeze The change status, which indicates that an inactive change
entity (frozen change) is activated and is currently in the change
implementation process. User Authorization The authorization level assigned to a user to determine the
various actions that can be performed in ODM, for example,
creation, deletion, edit, and viewing of a document Vault Area One of the classified areas where checked-in files are stored
when a document is submitted for review or released in case of quick approval
document. Users have read-only access to this area. Vault Server A software program that is installed on the client or server
systems, depending on the requirement. Running the vault server program enables
the transfer of the files between the areas that are designated in ODM during certain
operations and also enables you to register and access the files in the case of
mounted area. Withdrawn The document revision status, which indicates that the document
revision has been withdrawn after release. The revision is no longer in use
after a document is withdrawn. Work Area An uncontrolled area where all the files are created and stored
before a user views and and edits them. This area contains one version of each
file. Users can edit files which are assigned as work areas. One or more work
areas may be assigned to the same user, and more than one user can be assigned
to the same work area. Each user who works with files is assigned a default
work area. When the user checks the files out of the vault, the files are
copied to this work area. The default work area is also used in other
circumstances, such as when the files are registered in ODM.
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