Document Revisions (dmdoc1520m000)

Use this session to control document revision lifecycle. The session lists all the document revisions in the ERP company, grouped by document. The revision status assigned to any document changes with the execution of any life cycle phase.

 

Library

The ID of the library in which the documents are stored.

Description

The description or name of the code.

Document

The document ID for which the revisions are displayed.

Description

The description or name of the code.

Type

The ID of the document type.

Description

The description or name of the code.

Revision

The revisions of the document.

Status

The status of the document.

The system-defined statuses for document revision are the following:

  • Submit for Review
  • Approve
  • Release
  • Revise
  • Redesign
  • Reject
  • Withdraw
  • Expired
Secondary Status

The user-defined status of the document. The secondary status is customized status, based on the needs of a company.

Created By

The name of the user who created the document revision.

Creation Date

The date and time, when the document is created.

Source Revision

Displays from which the document revision of the current revision is derived.

Release Date

The date and time at which the document revision is released.

Number of Hard Copies

The number of hard copies attached to the document revision.

Number of Files

The number of files attached to the document revision.

Total Size of Attached Files

The size of attached files. Example: if three files are attached, each of which is 10 bytes in size, the total size of attached files is 30 bytes.

 

Revision Life Cycle

Opens the submenus that enable you to change the status of the document revision. The suboptions available are: Submit for Review, Approve, Release, Revise, Reject, Redesign, and Withdraw.

Submit for Review

Changes the status of the document revision from In-Design to Submitted.

Approve

Changes the status of the document revision from Submitted to Approved.

Release

Changes the status of the document revision from Approved to Release.

Revise

Revises a released document revision. This action creates another revision with In-Design status.

Reject

Rejects a document revision. The document revisions in Submitted status can be rejected.

Redesign

Sets the status of a document revision from Rejected to In-design.

Withdraw

Withdraws a document released document revision. After a revision is withdrawn, no further actions are permitted on the revision.

Secondary Status

Applies the Secondary status to the document revision.

File Operations

Performs operations on the files. The available options are View Document, Edit Document, Print Document, E-Mail, Redline Document, Copy Files, and Main Files.

View Document

Enables you to view the files attached to the document revision.

Edit Document

Edits the files attached to the document revision.

Print Document

Prints the files attached to the document revision.

E-mail

Sends by e-mail the files attached to the document revisions.

Redline Document

Redlines or adds comments to the files attached to the document revision.

Copy Files

Copies the files attached to the document revision.

Main Files

Lists the files attached to a document revision, and identifies the main files for each file operation.

Copy Document Revision contents

Copies the contents (files and hard copies) of the selected document revision to any other document revision.

Parent Documents

Starts the Parent Documents (dmdoc1540m001) session. This session enables you to view the parent documents for the current document.

Child Documents

Maintains the child documents. You can maintain vertical (parent-child relationship) links from the current document to other documents.

Change Default Work Area

Enables you to change the default work area of the current user.

Document Revision Attachments

Enables you to view the other ERP objects linked to a document revision.

Browse

Browses to open the Object Browsing (dmcomobjbrows) session. This session enables you to view all the properties and links of the document revision in a tree-like format.