Invoices (cisli3105m000)

Use this session to view invoices.

You can change the invoice date of a line with status Ready to Print to the current date or to another date in the past. All amounts will be recalculated based on the currency and tax rates of the new invoice date.

Note

The fields on the Variable Composing Criteria tab are only filled if, in the Invoicing Methods (tcmcs0155s000) session, the corresponding Combine check box is cleared.

 

Financial Company

The financial company in which the invoice exists.

Invoice Number

The transaction type of the sales invoice.

If this field is empty, the original invoice has not yet been printed and the invoice is identified by a temporary sequence number.

/

The invoice document number.

If the invoicing status is not Printed or Posted, this field displays the temporary invoice sequence number.

Invoicing Status

  • On Hold
    • Billable lines
      The invoicing data cannot be selected for invoicing. You must confirm the invoicing data before you can generate the invoices.
    • Invoices
      The status of the original invoice when an invoice with status Posted is reversed using the Credit and Rebill command in the Invoices (cisli3105m000) session.
    Note
    • If Workflow is implemented, the On Hold status applies to all transferred billable lines with negative amounts.
    • A billing request with the On Hold status can be processed in the Compose/Print/Post Invoices (cisli2200m000) session. For more information, refer to Billing request status.
  • Canceled

    The invoicing data line has been canceled. If you undo the cancellation, the invoicing data status is set to On Hold.

  • Confirmed

    The invoicing data can be selected for invoicing when you process a billing request in the Compose/Print/Post Invoices (cisli2200m000) session.

    Note

    If Workflow is implemented, a billable line will receive status Confirmed only after approval through the workflow process.

  • Ready to Submit

    Applicable if Workflow is implemented.

    This status matches the Ready to Print status, except that the invoice must first be approved.

    You can print a draft invoice to check the invoice. If the draft invoice is not correct, you can undo the composition of the invoice. The invoicing data status is then reset to Confirmed.

  • Pending Approval

    Applicable if Workflow is implemented.

    This status indicates that the invoice has been submitted for approval. As a result, the invoice can no longer be changed.

    An invoice with status Pending Approval is excluded from any processing in Invoicing.

  • Ready to Print

    The invoice is ready for printing. LN has generated a temporary sequence number to identify the invoice. You can change the invoice date to the current date or to another date in the past, as required. The invoice will then be recalculated.

    You can print a draft invoice to check the invoice or you can print an original invoice and send it to the invoice-to business partner. If the draft invoice is not correct, you can undo the composition of the invoice. The invoicing data status is then reset to Confirmed.

  • Printed

    An original invoice has been printed that you can send to the customer. LN has replaced the temporary invoice sequence number with the original invoice document number.

    The invoice is final and you must post the invoice. You cannot undo the composition and change the invoicing data. You can reprint the original invoice if this is necessary.

    Note

    For tax invoices, the invoice number assigned during composing is also the final invoice number.

  • Posted

    The invoice has been sent to the customer and posted to Financials. An open entry has been created in Accounts Receivable.

    You can reprint the original invoice if this is necessary, or you can use the Archive and Delete Invoice Data (cisli3210m000) session to remove the invoice data from Invoicing.

    Note

    The Posted status does not apply to billable lines, because these are removed when the related invoice is posted.

The status that applies if the business object requires authorization using ION Workflow.

When you perform a change that requires authorization, a checked-out version is automatically created for the business object. The changes you submitted are only effective after approval/check-in. You can also undo your changes, or recall your submitted changes.

  • Checked-out and checked-in objects are displayed in the Checked-out Objects (ttocm9599m000) session.
  • From the appropriate menu of this session, select Workflow and then select the required action for the business object.

Allowed values

If the business object is checked out, this field shows an Object status.

If the business object is checked in, this field shows an Approval status.

Regardless of the object being checked in or out, if a description is specified for the object type in the Workflow Information Fields (ttocm0106m000) session (which is displayed as a tab in the Object Types (ttocm0102m000) session), this field always shows the value of the appropriate Description field.

Note

For more information on setting up and using ION Workflow for business objects in LN, refer to the Infor LN Integration Guide for Infor ION Workflows and Monitors at Infor Xtreme.

/

The invoice sequence number.

Related Invoice Number

The financial company from which the related invoice originates.

The transaction type of the related invoice.

The document number of the related invoice.

Link to Monthly Billing Invoice

If this check box is selected, LN includes the invoice in a monthly billing invoice.

If the Send MBI check box in the Invoice-to Business Partner (tccom4112s000) session is selected, this check box is selected by default.

Asset Disposal

If this check box is selected, the invoice is related to the disposal of an asset.

ABC Transaction

If this check box is selected, the invoice applies to trade of type Direct Delivery or External Material Delivery.

Self-Billing

If this check box is selected, self-billing applies.

Receive Invoice

If this check box is selected, self-billed invoices are electronically received and its data is automatically entered in the self-billed invoice tables.

Tax Invoice Data Exists

If this check box is selected, tax on separate invoice tax code is used. This indicates there is a corresponding tax invoice.

Document Type

Document Type

  • Invoice
  • Credit Note
  • Advance Invoice

    Advance invoice installments must be invoiced and paid for by the customer before goods can be delivered.

    The following applies to an advance invoice:

    • The invoice is a legal document and therefore the amount is posted as recognized revenue through the applicable integration document type
    • It is included in the sales listing and the tax declaration
    • The sales statistics are updated; the type of revenue is qualified as intermediate revenue
  • Advance Payment Request

    A request to a business partner to pay a certain amount or percentage in advance before goods can be delivered.

    The following applies to an advance payment request (APR):

    • The invoice is not a legal document and therefore the APR amount does not affect the revenue.
    • An open entry is created for the amount, which is posted to the Control Account (Advance Invoice/Payment Request) as specified in the Control Accounts by Business Parter Group (tfacr0515m000) session. The transaction type and series used to create the financial document for the Advance Payment Request invoicing scenario, are retrieved from the Invoicing Parameters by Source Type (cisli0101m000) session.
    • No VAT is calculated, printed, and posted and the amount is not included in the sales listing.
    • The APR amount is settled with the goods deliveries after the VAT is calculated for the delivered goods.
    • No recognized, temporary, or intermediate revenue is available for the APR amount. Therefore, the sales statistics cannot be updated.
    • No link exists between the APR line and invoice related data such as monthly billing invoicing, and late payment surcharges.
  • Pay-from Receipt
  • Correction
Sales Invoice Company

The financial company in which the sales invoice was generated.

Invoice Type

The invoicing scenario that was linked to the source type in the Invoicing Parameters by Source Type (cisli0101m000) session.

Invoicing Scenario

The invoicing scenario that was linked to the source type in the Invoicing Parameters by Source Type (cisli0101m000) session.

Customer Invoice

The invoice number used by the customer. This number is used in the Composing Reference field in the Billable Lines (cisli8110m000) session.

Bank Account Code

A record of debit and credit entries to cover transactions involving a particular item, person, or concern. The bank account is identified by a number.

LN can be set to check bank account numbers when you enter them. If the account number does not pass the check, LN displays a warning message.

A record of debit and credit entries to cover transactions involving a particular item, person, or concern. The bank account is identified by a number.

LN can be set to check bank account numbers when you enter them. If the account number does not pass the check, LN displays a warning message.

International Bank Account Number. An international standard account identifier for identifying an account held by a financial institution, in order to facilitate automated processing of cross border transactions. The IBAN is provided by the bank/branch servicing the account.

Rate Determiner

The currency exchange rate used to convert the invoice currency to the home currency.

Billing Request

The billing request to which the invoice belongs.

Rate/Rate Factor

The factor by which the amount in the transaction currency or the invoice currency is divided before LN converts it to a home currency. A rate factor is often used for currencies that have a relatively low price, for example, Korean Won.

Exchange Rate Type

A way to group currency exchange rates. You can assign different currency exchange rates to different invoice-to business partners and/or to different types of transactions (purchase, sales, and so on).

Financial Department

The financial department of the order.

Dimensions
Dimension Code 1 - 12

Analysis account for ledger accounts to get a vertical view on ledger accounts. Dimensions are used to specify ledger account information.

Tax Code

A code that identifies the tax rate and which determines how LN calculates and registers tax amounts.

Department

The department with which the invoice line is associated.

Sales Representative

The sales representative dealing with the invoice.

Manual Sales Invoice

The manual sales invoice sequence number.

Line of Business

The line of business of the business partner.

Area

The area of the business partner.

Positive Amount

The value displayed depends on the Combine Positive and Negative Order Lines setting in the Invoicing Methods (tcmcs0155s000) session.

SettingDisplayed Value
ClearedYes for positive amounts
ClearedNo for negative amounts
SelectedNot applicable

 

Delivery Note

A transport document that provides information on a consignment contained in one truck (or other vehicle) and refers to an order or a set of orders for one consignee at a delivery address. If the truck load contains shipments for various business partners, the load includes more than one delivery note. The information on a delivery note includes the delivery date and address, the customer's name, the contents of the consignment, and so on. In Italy, a delivery note is a legally required document, where it used to be called BAM (Bolla Accompagnamento Merci). Currently it is called DDT (Documento di Trasporto). In Portugal and Spain delivery notes are also used, but there they do not have the same legal status as in Italy.

Sold-to Business Partner

Usually a customer's purchase department, the business partner who orders goods or services from your organization, that owns the configurations you maintain, or for whom you perform a project.

The agreement with the sold-to business partner can include the following:

  • Default price and discount agreements
  • Sales order defaults
  • Delivery terms
  • The related ship-to and invoice-to business partner
Sold-to Address

The address of the sold-to business partner.

Ship-to Business Partner

The business partner to which you ship the ordered goods. This usually represents a customer's distribution center or warehouse. The definition includes the default warehouse from which you send the goods, the carrier who carries out the transport, and the related sold-to business partner.

Ship-to Address

The address of the ship-to business partner.

Source Type

The source document type.

Invoice-to Business Partner

The business partner to which you send invoices. This usually represents a customer's accounts payable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about the customer's credit limit, the terms and method of payment, and the related pay-by business partner.

Order Number

The source document number.

Service Type

The service classification that service providers offer. The service type determines which availability type applies to a service order header, and provides a default order procedure and coverage type.

Installation Group

The installation group to which the invoice refers.

Sales Order

The sales order number.

Sales Order Type

The order type, which determines the sessions that are part of the order procedure and how and in which sequence this procedure is executed.

Installment

An incremental payment method used to spread invoice payments over a period of time. Installments enable you to send invoices for a sales order before or after the ordered goods are actually delivered.

Purchase Order

An agreement that indicates which items are delivered by a buy-from business partner according to certain terms and conditions.

A purchase order contains:

  • A header with general order data, buy-from business partner data, payment terms, and delivery terms
  • One or more order lines with more detailed information about the actual items to be delivered
Purchase Order Type

The order type determines which sessions are part of the order procedure and how and in which sequence this procedure is executed.

Rebate

The amount of money to be paid to a sold-to business partner as a kind of discount for closing a sales order.

Warehouse Order

An order for handling goods in the warehouse.

A warehouse order can be of the following inventory-transaction types:

  • Receipt
  • Issue
  • Transfer
  • WIP Transfer

Each order has an origin and contains all the information required for warehouse handling. Depending on the item (lot or non-lot) and warehouse (with or without locations), lots and/or locations can be assigned. The order follows a predefined warehousing procedure.

Note

In Manufacturing a warehousing order is often called a warehouse order.

Invoice-to Address

The address to which the invoice is sent.

This is the address of the invoice-to business partner, or your own company's address.

Warehouse Order Type

A code that identifies the type of a warehousing order. The default warehousing procedure that you link to a warehousing order type determines how the warehousing orders to which the order type is allocated are processed in the warehouse, although you can modify the default procedure for individual warehousing orders or order lines.

Shipment

The shipment of the sales component line to be invoiced.

Freight Order

A commission to transport a particular number of goods. A freight order includes an order header and one or more order lines.

A freight order header includes some general information, such as the delivery date and the name and address of the customer who is to receive the goods listed on the freight order.

A freight order line includes an item to be transported and some details about the item, such as the quantity and the dimensions.

Contract

The code that identifies the contract.

The contract line number.

Project

The project code.

Project Document

The project document number.

Service Order

Orders that are used to plan, carry out, and control all repair and maintenance on configurations as present on customer sites or as present with the company.

Invoice Date

The date and time when the invoice was created.

Note
  • If the status of the line is Ready to Print, you can change the invoice date to the current date or to another date in the past, as required.
  • If material pricing data exists, you cannot change the invoice date.
Service Order Type

The service classification that service providers offer. The service type determines which availability type applies to a service order header, and provides a default order procedure and coverage type.

Service Order Installation

An Installation group of items that share the same location or customer.

For example, a configuration could consist of all items that are controlled for a specific customer, or all items that are in the same location.

Grouping items into a configuration enables you to maintain them collectively.

Maintenance Sales Order

Orders that are used to plan, carry out, and control the maintenance on customer-owned components, products and the logistic handling of spare parts.

MSO Type

The service classification that service providers offer. The service type determines which availability type applies to a service order header, and provides a default order procedure and coverage type.

MSO Installation

An Installation group of items that share the same location or customer.

For example, a configuration could consist of all items that are controlled for a specific customer, or all items that are in the same location.

Grouping items into a configuration enables you to maintain them collectively.

Service Contract

The code of the service contract.

Service Contract Type

A way of categorizing contracts based on similarities and shared characteristics.

Each contract type is identified by an alphanumeric code of up to three characters.

Service Call

A question, complaint, or malfunction that is communicated to the party responsible for the service or maintenance of the item concerned.

Service Call Installation

An Installation group of items that share the same location or customer.

For example, a configuration could consist of all items that are controlled for a specific customer, or all items that are in the same location.

Grouping items into a configuration enables you to maintain them collectively.

Tax Date

The tax rates that are valid on this date are used to calculate the tax amounts.

Due Date

In LN, the date that a payment or receipt is required.

Settlement Tax Date

This setting determines if and how tax on installment invoices is corrected in the settlement invoice.

Related topics

Risk Transfer Date

The date when the risk of loss or damage to the goods passes from the seller to the buyer. Unless agreed upon otherwise between both parties, the risk transfer date matches the invoice date.

The risk transfer date is required for revenue recognition in compliance with IFRS (IAS 18.14).

Note

The number of days that this date can be shifted either forward or backward compared to the invoice date, depends on the Risk Transfer Time Fence setting in the Invoicing Parameters (cisli0100m000) session.

Blocked for Posting

If this check box is selected, the invoice line cannot be posted to the General Ledger.

Update Tax Register

If you use a tax provider and this check box is selected, the data in the tax register for the tax provider interface has been updated.

Source Line Amount

The amount on the original invoice line.

EDI or Print Invoice

Indicates whether the invoice was sent through electronic data interchange (EDI) or printed.

Bank Reference Number

If you use bank reference numbers, this is the bank reference number of the invoice.

Payment Slip Reference Number
Private Key Version

A key used to generate the signature required by the Portuguese tax authorities.

RSA Signature

A signature based on the RSA asymmetric encryption algorithm.

For this signature, the following concatenated data is used:

  • Financial Company
  • Invoice Date
  • Transaction Entry Date
  • Transaction Type
  • Document Number
  • Gross Amount
  • Previous signature for the transaction type and series in printable single-byte characters, size 172.
Rate Date

The currency rates valid on this date apply to the invoice line.

Deduction Amount

The sum of the total order discount amount, total line discount amount, and total invoiced amount variance.

LPS Date

The date of the late payment surcharge that applies to the invoice.

First Discount Date

The date of the first invoice discount.

Second Discount Date

The date of the second invoice discount.

Net Amount

The net amount in the invoice currency.

Third Discount Date

The date of the third invoice discount.

Invoiced Installments

The amount of installments that were already invoiced.

To be Invoiced Installments

The amount of installments that must be invoiced.

Advance Amount

The advance amount already invoiced.

Overpaid Amount

The overpaid amount in the invoice currency.

Tax Amount

The tax amount in the invoice currency.

LPS Amount

The late-payment surcharge amount in the invoice currency.

First Invoice Discount

The discount amount that applies to the first invoice.

Second Invoice Discount

The discount amount that applies to the second invoice.

Third Invoice Discount

The discount amount that applies to the third invoice.

Invoice Amount

The invoice amount in the invoice currency.

Related topics

Rounding Difference Amount

The rounding difference of the invoice, in the home currency.

Related topics

The amount on the original invoice line in the home currency.

One of a company's base currencies in which LN registers and reports amounts.

In a multicurrency system, up to three home currencies can be defined:

The discount amount in the home currency.

The net amount in the home currency.

The tax amount in the home currency.

The late-payment surcharge amount in the home currency.

The discount amount that applies to the first invoice expressed in the home currency.

The discount amount that applies to the second invoice expressed in the home currency.

The discount amount that applies to the third invoice expressed in the home currency.

The invoice amount in the home currency.

The rounding difference of the invoice, in the home currency.

Related topics

Pay-by Business Partner

The pay-by business partner of the invoice.

Original Pay-by Business Partner

If the invoice is factored with recourse, this field contains the pay-by business partner that is linked to the invoice-to business partner of the invoice.

Related topics

Pay-by Address

The address of the pay-by business partner.

Payment Terms

Agreements about the way in which invoices are paid.

The payment terms include:

  • The period within which invoices must be paid.
  • The discount granted if an invoice is paid within a given period

The payment terms allow you to calculate:

  • The date on which the payment is due
  • The date on which the discount periods expire
  • The discount amount
Late Payment Surcharge

The percentage that is charged over the goods amount or over rendered services that the recipient of the invoice must pay if the invoice is not paid within a specified period.

Payment Method

The method used to create a payment (purchase invoice) or a receipt (sales invoice).

The payment method defines details such as:

  • The maximum amount
  • The due date
  • Allowance of foreign currencies and other details which must be printed on the report

These are default values that you can change on the order or on the invoice.

Invoicing Method

A set of parameters that defines, among other things, the types of orders and orders lines that can be combined on an invoice, and the type of invoice to be generated and the costs to be aggregated on Project invoices and Service invoices. You can define different invoicing methods for your invoice-to business partners.

Report Layout

Report Layout

  • Standard

    The regular report layout for invoices.

  • DD Form 250

    The Material Inspection and Receiving Report form ( DD Form 250) can be mandatory for contractors working for the US Government. The report comprises prescribed information relevant to the shipping process and is used for invoicing. The DD 250 report may require users to check and accept or reject shipments at their source, destination, or both.

    Note

    DD Form 250 is available only for invoices of type Delivery Based.

  • Standard Form 1034

    The Public Voucher for Purchases and Services Other Than Personal (SF 1034) form can be mandatory for contractors working for the US Government. The report is used for invoices of type Cost Plus.

  • Standard Form 1443

    The Contractor's Request for Progress Payment (SF 1443) form can be mandatory for contractors working for the US Government. As its full name indicates, the report is used for invoices of type Progress Payment Request.

  • Advance Payment Request

    A report layout used for advance payment requests.

  • Cost Plus

    A report layout used for invoices of type Cost Plus.

  • Custom Report

    A report layout of your choice.

Invoice Delivery Method

A user-definable way to categorize invoices by their delivery method. LN prints invoices grouped by the invoice delivery method. Per invoice delivery method, LN sorts and prints the invoices within each ZIP/postal code by address.

You can select a default invoice delivery method for each invoice-to business partner.

Sales Type

The sales type of the sales order.

Tax Country

The country in which the tax must be paid and/or reported. The tax country can be different from the country where the goods are issued or delivered.

Business Partner Tax Country

The business partner's tax country.

Tax Period

A separate period, or year for financial purposes.

Three financial period types exist:

  • Fiscal, in which all transactions are recorded (for example, 12 months).
  • Reporting, for management requirements (for example, 52 weeks).
  • Tax, for tax regulations (for example, 4 quarters).
Approval Date

The date that the invoice was approved.

Composing Reference

Technical field used for combining multiple lines.

Transaction Type

The transaction type of the sales invoice.

If this field is empty, the original invoice has not yet been printed and the invoice is identified by a temporary sequence number.

 

Set Invoice Date to Current Date

Changes the invoice date to the current date. All amounts are recalculated based on the currency and tax rates of the new invoice date.

Note: This command is only available if the status of the invoice line is Ready to Print.

Undo Compose

Changes the status from Ready to Print to Confirmed.

Undo Compose and Delete

Cancels the composition of the invoice, and then removes the invoicing data.

Note: This command is only applicable for the following source types:

  • Contract
  • Service Contract
  • Manual Sales
  • Interest
Credit and Rebill

To create a replacement invoice, use this command.

The entire invoice is reversed, for which the following billable lines are generated:

  • For each invoice, a credit note, which is automatically processed.
  • For each invoice line, a new billable line.

Note

This command is only available if these conditions are met:

  • The invoice status is Posted.
  • The invoice has not yet been paid.
  • The invoice is not related to installments or advanced receipt requests.
  • The invoice is not a self-billing invoice.
  • The invoice is not an internal invoice.
  • The invoicing scenario of the original invoice is All Scenarios.
  • The source type is not any of the following:

    • Customer Claim
    • Rebate
    • Debit/Credit Note
    • Purchase Order
    • PCS Order
    • Warehouse Order
  • The document type is not any of the following:

    • Advance Receipt Request
    • Pay-from Receipt
    • Credit Note
  • None of the invoice lines is related to an Interest Invoice.
  • The source order is not yet closed:

    • For contracts, the project may not yet be closed.
    • For Sales, the sales order may not yet be processed (process delivered orders).
    • For Service, the service order may not yet be closed.
  • The period in which the invoice date of the original invoice occurs, is still open.
  • You are authorized to make changes.

    ( Allow Change Invoicing Data selected in the User Profiles (cisli0110m000) session.)