Manual sales invoices

You can specify the posting data for the credit posting of manual sales invoices in the following ways:

• You define the mapping of the Manual Sales Invoice / Revenues Analysis integration document type in the integration mapping scheme.
• You manually enter an integration ledger account and dimensions in Invoicing.
• You use a GL code.

1. Define the mapping
   In the Mapping Scheme (tfgld4573m000) session, define the mapping of the Manual Sales Invoice / Revenues Analysis integration document type.
2. Define the manual sales parameters

   In the Invoicing Parameters (cisli0100m000) session, you can enter these manual sales parameters:

   • Select or clear the Use General Ledger Code check box to indicate the default way in which you want to specify the posting data. If you select the Use General Ledger Code check box, in the Manual Sales Invoice Data - Lines (cisli2525m000) session you can still empty the GL Code field and use the integration ledger account and dimensions.
   • Enter the default manual sales ledger account and dimensions for the credit entry of the manual sales invoices. The debit entry is posted to the business partner control account.
   • You can also enter the default GL code for the credit entry.
   • The Manual Sales Order Header Dimensions check box. If you select this check box, you can select the dimensions for the control account when you create the manual sales invoice header in the Manual Sales Invoice Data - Lines (cisli2525m000) session.
   • The default billing request template and billing request addition for the direct processing of manual sales invoices.
   • The default transaction type and series to generate invoice document numbers.

1. In the Manual Sales Invoicing Data (cisli2520m000) session, click New to create the manual sales invoice header. The Manual Sales Invoice Data (cisli2120s000) details session starts.
2. Enter the required data.
3. The Control Account field displays the control account of the financial business partner group to which the invoice-to business partner belongs. If you selected the Manual Sales Order Header Dimensions check box in the Invoicing Parameters (cisli0100m000) session, you can enter the control account dimensions.
4. To create the invoice lines, from the appropriate menu, select Lines. The Manual Sales Invoice Data - Lines (cisli2525m000) session starts.
5. Click New to start the details session.

6. Enter the invoice data.

   If you clear the Asset Disposal check box, the manual sales ledger account and GL code defined in the Invoicing Parameters (cisli0100m000) session are displayed by default. You can enter a different ledger account or, if you select the Use General Ledger Code check box in the Invoicing Parameters (cisli0100m000) session, you can enter a GL code or accept the default GL code. The manual sales ledger account is used for the credit posting.

   If you select the Asset Disposal check box, LN uses the default Asset Disposal account from the Invoicing Parameters (cisli0100m000) session.

7. if you wish, you can click the Text Editor button to add a detail text to the invoice line. For details, refer to Printing texts on invoices.
8. To enter multiple invoice lines, repeat steps 5 to 7.
9. Save the data and in the Manual Sales Invoicing Data (cisli2520m000) session, save the invoice header data and close the details session.

You can process a manual sales invoice either manually or directly:

• Direct processing

  To directly process a manual sales invoice, you must have entered default billing request templates and billing request additions in the Invoicing Parameters (cisli0100m000) session.

  1. In the Manual Sales Invoicing Data (cisli2520m000) session, select the invoices that you wish to process.
  2. From the appropriate menu, select Direct Processing.

     Without asking for confirmation, LN automatically processes the invoice. LN performs these actions:

     • Changes the status to Confirmed.
     • Composes the invoice.
     • Prints the invoice according to default template addition for manual sales, to the device defined for direct processing in the Invoicing Parameters (cisli0100m000) session.
     • Posts the invoice amounts.
     • Changes the status to Posted.

• Manual processing

  To manually process a manual sales invoice:

  1. The newly created manual sales invoice has the On Hold status. To change the status to Confirmed, do either of the following:

     • In the Global Confirmation of Billable Lines (cisli2219m000) session, select the Manual Sales Invoices check box, and then click Confirm. LN changes the status of all manual invoices that have the On Hold status to Confirmed.
     • In the Manual Sales Invoice Data - Lines (cisli2525m000) overview session, select the invoicing data line and from the appropriate menu, click Confirm.
  2. Create and process a billing request for the manual sales invoice as described in Invoicing procedure.

If you create and process a manual sales invoice for disposed fixed assets, note the following points:

• In the Invoicing Parameters (cisli0100m000) session, enter the default Asset Disposal account and dimensions. Enter a ledger account of which the Fixed Asset Integration field in the Chart of Accounts (tfgld0508m000) session is Disposal.
• In the Manual Sales Invoice Data - Lines (cisli2525m000) session, select the Asset Disposal check box. You can then select the asset. LN uses the default Asset Disposal account from the Invoicing Parameters (cisli0100m000) session.
• When you post the invoice, LN generates a batch. To set the asset status to Disposed, you must finalize the batch in Financials. LN generates the integration transactions described in Interim Revenue for Asset Disposal.