People – overviewYou use the People package to maintain employee-related data as well as to enter and process hours and expenses. The costs that result from this process are booked to Project, Manufacturing, Service, and Financials. After the appropriate master data is defined, users can perform the following:
After hours are registered, you can approved and process them. Actual hours can then be compared with budgeted hours. You use Master Data to register employee information and codes that are used for general hours and expenses. You can also register information about roles, skills, rates, and surcharges. Enter hours and expenses You can enter hours in one of these ways:
To further speed up data entry and to preserve system performance, you can use these sessions:
To manually enter expenses, you can use these sessions:
Enter budgets (optional) You can enter budgets by employee, by team, and by department. This enables you to compare the budgeted hours with the actual hours entered by employees. After processing, the actual hours can be displayed alongside the budgeted hours in the Budget by Employee (bptmm3100m000) session. In this session, the Variance in Hours field will then display the difference between the budgeted hours and the actual hours. Approve hours and expenses (optional) If, in the People Parameters (bpmdm0100m000) session, the In Batches option is chosen and the Approval Required check box is selected, perform these steps to approve hours or expenses:
Process hours and expenses When hours are processed, labor costs are calculated based on actual hours. The costs are then booked to the appropriate logistic package, and finally to Financials. When expenses are processed, this happens:
Depending on the option selected in the People Parameters (bpmdm0100m000) session, you can process hours/expenses using either of these methods:
Note
Update budgets with actual hours (optional) After processing hours, you can update employees' budgets by using the Update Budget by Employee with Actual Hours (bptmm3201m000) session. Archive hours and expenses Budget data and hours/expenses data is stored in the history tables of People. To store this data in the archive company, ensure to select the Archive Company check box in the Implemented Software Components (tccom0100s000) session. Successively, reference and hours/expenses data is archived for People, Project, Service, and Manufacturing. In any of the archiving sessions, select the appropriate Run Type option to indicate the action(s) to be carried out. You can also choose to archive the master data in Common and People.
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