Purchase Order Advice (whina3110m000)

Use this session to view and maintain purchase-order advice that was generated using the Generate Order Advice (SIC) (whina3200m000) session.

You can also use this session to manually create purchase-order advice.

 

Order

A recommendation based on the economic stock and the reorder point of an item. Purchase order advices must be confirmed and transferred to convert them into actual purchase orders.

Confirmed

If this check box is selected, the purchase-order advice is confirmed and you can convert the purchase-order advice into an actual purchase order using the Transfer Purchase Order Advice (whina3212m000) session. You can make no more changes after the purchase order has been converted.

If this check box is cleared, the purchase-order advice is not confirmed and you cannot convert the purchase-order advice into an actual purchase order. LN removes the purchase-order advice when the Generate Order Advice (SIC) (whina3200m000) session is run for this order.

Text

This is a display field.

Note

If a text note is added to the advice, the check box is selected by the system.

Order Data
Warehouse

The warehouse in which the item is stored after it is received.

Return Order

If this check box is selected, the purchase-order advice is a return order.

Item Data
Item

The item for which the purchase-order advice is generated.

Effectivity Unit

effectivity unit

LN does not specify the effectivity unit when the purchase order advice is generated using the Generate Order Advice (SIC) (whina3200m000) session. You can afterwards manually specify the effectivity unit.

You can only specify an effectivity unit if the item is unit effective. You can specify whether the item is unit effective in the Items - General (tcibd0501m000) session.

Ordered Quantity
Ordered Quantity

The quantity of the item to be purchased.

To retrieve the default order quantity, on the appropriate menu, choose Default.

The session from which LN retrieves the default order quantity is determined by the Use Item Ordering Data check box in the Warehouse - Item (whwmd2110s000) session.

If the Use Item Ordering Data check box is selected, LN retrieves the default order quantity from the Item - Ordering (tcibd2100s000) session based on the order method as specified in the Order Method field. If the order method is:

  • Lot for Lot, the default order quantity is one.
  • Economic Order Quantity, the default order quantity is the value of the Economic Order Quantity field in the Item - Ordering (tcibd2100s000) session.
  • Fixed Order Quantity, the default order quantity is the value of the Fixed Order Quantity field in the Item - Ordering (tcibd2100s000) session.
  • Replenish to Maximum Inventory, the default order quantity is the value of the Maximum Inventory field in the Item - Ordering (tcibd2100s000) session minus the economic stock.

If the Use Item Ordering Data check box is cleared, LN retrieves the default order quantity from the Warehouse - Item (whwmd2110s000) session based on the order method as specified in the Order Method field. If the order method is:

  • Lot for Lot, the default order quantity is one.
  • Economic Order Quantity, the default order quantity is the value of the Economic Order Quantity field in the Warehouse - Item (whwmd2110s000) session.
  • Fixed Order Quantity, the default order quantity is the value of the Fixed Order Quantity field in the Warehouse - Item (whwmd2110s000) session.
  • Replenish to Maximum Inventory, the default order quantity is the value of the Maximum Inventory field in the Warehouse - Item (whwmd2110s000) session minus the economic stock.
Order Unit

The unit used on the originating order.

Quantity in Inventory Unit

The ordered quantity expressed in the inventory unit.

Unit

The unit of measure in which the inventory of an item is recorded, such as piece, kilogram, box of 12, or meter.

The inventory unit is also used as the base unit in measure conversions, especially for conversions that concern the order unit and the price unit on a purchase order or a sales order. These conversions always use the inventory unit as the base unit. An inventory unit therefore applies to all item types, also to item types that cannot be kept in stock.

Purchase Data
Buy-from Business Partner
Ship-from Business Partner
Order Date

The date on which the order was sent to the buy-from business partner.

Delivery Date

The date on which the inventory is issued from the replenishment warehouse and transported to the destination warehouse.

To retrieve the default delivery date, on the appropriate menu, choose Default.

To determine the delivery date, LN first sums the following lead times as specified in the Item - Purchase Business Partner (tdipu0110m000) session:

  • Internal Processing Time
  • Safety Time
  • Supply Time

LN then adds the total lead time to the order date, taking into account the company's actual calendar.

Note

LN does not take into account the Safety Time as specified in the Items - Ordering (tcibd2500m000) session.

Buyer

The employee responsible for buying the item. The buyer has a key role in selections in a variety of sessions.

Planner

The employee responsible for planning the item. The planner has a key role in selections in a variety of sessions.

Purchase Order

The purchase order number to which the purchase order advice is linked when the Transfer Purchase Order Advice (whina3212m000) session is run. LN uses the purchase order number to update the purchase order specified. If the purchase order number is blank, LN creates a new purchase order.

Note

However, even if a purchase order number is inserted in this field, the purchase order advice is only linked to a purchase order present in the system if:

  • The purchase office from your user profiles or from the buy-from business partner matches the purchase office of the purchase order.
  • The buyer inserted for the purchase order advice matches the purchase order.

If no buyer is inserted for the purchase order advice, LN sets a default buyer for the purchase order advice.

If the purchase office or the (default) buyer does not match any of the purchase orders present in the system, LN generates a new purchase order.

The user profile purchase office is taken from the User Profiles (whwmd1540m000) session, and the buy-from business partner's purchase office is taken from the buy-from business partner inserted in the Buy-from Business Partner field of the current session. You can maintain purchase offices for buy-from business partners in the Buy-from Business Partner (tccom4120s000) session.

Line

This field contains the position of the purchase order to which the purchase order advice is linked.

The Transfer Purchase Order Advice (whina3212m000) session updates the quantity of the purchase order position specified or, if the purchase order position is blank, a new purchase order line is created.

Related Order

The number of the order for which the purchase order advice isgenerated.

Line

The position number of the order for which the purchse order advice is generated.

Related Order Sequence

The sequence number of the order line for which the purchase order advice is generated.

Related BOM Component

The sequence number of the component for which the purchase order advice is generated. The sequence number is displayed in the Component Sequence field of the Sales Order Line Components (tdsls4163m000) details session.

Related Order Type

The order type, which determines the sessions that are part of the order procedure and how and in which sequence this procedure is executed.

 

Confirm Purchase Order Advice

Starts the Confirm Production Order Advice (whina3201m000) session in which you can confirm order advice.

Purchase Order

Starts the Purchase Order Lines - Overview by Order (tdpur4501m600) session.

Default

Retrieves the default order quantity and puts this quantity in the Ordered Quantity field.

Default

Determines the default delivery date and puts this date in the Delivery Date field.

Confirm

Confirms the record.

Transfer

Transfers the confirmed purchase-order advice to an actual purchase order.