To prepare the electronic VAT and European Sales Listing declaration

To prepare the combined tax and sales listing declaration, take the following steps:

1. In the Process Intracommunity Listing (tccom7270m000) session, simulate generation of the sales listing. Enter the following details:

   • Select the Simulate check box
   • Clear the Recalculate Amounts with Declarant Exchange Rates check box
   • Leave the Description field empty

   You must leave the Description field empty because otherwise, LN recalculates the sales listing amounts, which can cause a mismatch with the net amounts declared for intra-community sales in the VAT declaration part. This can result in a blocking error.

2. In the Tax Declaration Master (tfgld1620m000) session, on the appropriate menu, click Tax Declarations to start the Tax Declarations (tfgld1625m000) session.
3. On the appropriate menu of the Tax Declarations (tfgld1625m000) session, click Select Tax Declaration Lines. LN automatically adds the VAT declaration lines to the VAT declaration.
4. In the Tax Declarations (tfgld1625m000) session, on the appropriate menu, click Show file to create a non-final VAT declaration ASCII file. The ASCII file is displayed in a Microsoft Notepad window. Save the file, and then open the same file in the Portuguese VAT declaration HTML application (IVA.html).
5. If the VAT declaration HTML application detects errors in the manually entered fields, you can correct these on the Tax Positions by Tax Declaration Master of the Tax Declaration Master (tfgld1620m000) session. You can correct errors in VAT numbers on the sales listing in the Sales Listing (tccom7570m000) session.
6. Repeat Steps 3 to 5 until the HTML application does not detect any blocking errors.
7. To approve the VAT declaration, in the Tax Declarations (tfgld1625m000) session, on the appropriate menu, click Approve.
8. To transfer the VAT declaration, in the Tax Declarations (tfgld1625m000) session, on the appropriate menu, click Transfer Tax Declaration.
9. To submit the VAT declaration, in the Tax Declarations (tfgld1625m000) session, on the appropriate menu, click Submit Tax Declaration.
10. Submit the created ASCII file to the tax authorities. You must have entered the file name and the path in the tax declaration master header in the Tax Declaration Master (tfgld1620m000) session.
11. To reprint the VAT/ESL declaration without recalculating the declared amounts, in the Tax Declarations (tfgld1625m000) session, on the appropriate menu, click Show file.