Purchase invoice authorization

In Accounts Payable, to release the purchase invoice for further processing, you can use these types of invoice authorization:

• Confirmation of received purchase invoices

  If you record the receipt in the Received Purchase Invoices (tfacp1500m000) session, you can link assigned approvers to the invoice. The assigned approver can verify the invoice, and then register the invoice.

• Authorization of registered invoices

  To exclude invoices from the automatic payment procedure, if you register an invoice in the Purchase Invoice Entry (tfacp2600m000) session, you can link a hold reason to the invoice. For example, reasons for blocking an invoice can be incorrect quantities, incorrect prices, or defects found in the received goods. To release the invoice for further processing, an assigned approver must remove the hold reason.

• Authorization of price differences and additional costs

  If the invoice amount differs from the order amount and the difference exceeds the matching tolerances, an authorized user must approve the price difference and the additional cost.

• Payment authorization

  For the types of invoices for which payment authorization is required, an authorized user must approve the invoices for payment.

The report shows the invoices that require one or several of these actions:

• Removal of the hold reason
• Approval of the price difference and additional costs
• Approval for payment.

For the approval history of a purchase invoice, LN registers the history of these invoice details:

• Approval of the price difference and additional costs
• Approval for payment
• The hold reason
• The assigned approver
• The date before which the invoice must be approved