Purchase Order - Lines (tdpur4100m900)

	Purchase Order - Lines (tdpur4100m900) Use this session to view, enter, maintain, and process a specific purchase order and linked purchase order lines. You can specify a purchase order header and purchase order lines on one screen. This session enables you to quickly enter the most important information for a purchase order and to process the order. You can start this session from the Purchase Orders (tdpur4100m000) overview session, by double-clicking a record, or by entering a new purchase order. You can also start this session stand-alone. To view the details of the purchase order header, click Purchase Order Details on the File menu of the current session. As a result, the Purchase Orders (tdpur4100m000) details session starts. To display fields from the Purchase Orders (tdpur4100m000) details session in the current session, click Customize Form on the View menu. As a result, you can indicate which fields you want to hide and unhide. To view the details of a purchase order line, select and double-click a purchase order line. As a result, the Purchase Order Lines (tdpur4101m000) session starts. Only order lines are displayed in this session. Order line details are not displayed. To view and maintain these lines, select an order line and click Order Line Details on the appropriate menu of the Order Lines tab. Tabs The lines on the tabs refer to these sessions: Order Lines Refers to the Purchase Order - Lines (tdpur4101m000) session. On this tab, you can enter and view the lines of the purchase order. Double-click the line for more detailed information. Material Supply Lines Refers to the Purchase Order Material Supply Lines (tdpur4116m000) session. On this tab, you can view, enter, and maintain the material supply lines that are linked to a purchase order line, which indicate all materials and subassemblies that are supplied by the manufacturer to the subcontractor. Release to Warehousing Refers to the Purchase Order - Lines to be Released (tdpur4501m140) session. You can view the purchase order lines that are waiting to be released to Warehousing. After the line is released, it is removed from the current tab. Receipts Refers to the Purchase Receipts (tdpur4106m000) session. You can specify and view receipt data for the purchase order lines. Payable Receipts Refers to the Purchase Payable Receipts (tdpur4130m000) session. On this tab, you can view the purchase payable receipts for the purchase order. Potential Back Order Lines Refers to the Potential Purchase Back Orders (tdpur4101m700) session. All purchase order lines are displayed whose backorder quantity is greater than zero and whose backorder is not confirmed yet. You can modify the potential backorder details, such as the backorder quantity and the backorder's delivery date, and must confirm the potential backorder in this session. After the line is confirmed, it is removed from the current tab. Monitor Refers to the Purchase Order Lines Monitor (tdpur4501m500) session. You can view all purchase order lines that are linked to the purchase order and their related data. Note If you cannot find a specific purchase order line on the Release to Warehousing tab, the purchase order line might not be ready yet for releasing. To find out whether another activity must be carried out before the purchase order line can be released to Warehousing, start the Purchase Order Line Status (tdpur4534m000) session by clicking Status on the appropriate menu of the Order Lines tab. You can copy existing order lines to new order lines. If you select the order line(s) and click the Duplicate Order Line button, the selected lines are copied to the current purchase order. If you select an order line(s) and click the Show attachments button, you can link document revisions to the purchase order line in the Objects Links (dmcom8110m000) session and/or link files to the document revision in the Easy File Linking (dmdoc4540m002) session. Related topics Overview of purchase order handling Flexible purchase order processing Synchronizing purchase order line and line details Landed costs – orders Backorders - manual confirmation Overview of subcontracting Vendor managed inventory Introduction to GST Master data set-up Impact of GST on the Purchase Order process Business Partner buy-from business partner Address The buy-from business partner's address code. Line of Business The line of business under which the buy from business partner is grouped. Area area Default value The default area that is assigned to the buy-from business partner is derived from the Buy-from Business Partners (tccom4520m000) session. Order Discount A discount percentage or amount to be subtracted from the total order amount. Note For cost items and service items, no order header discount is calculated. Default value The default order discount is derived from the Buy-from Business Partners (tccom4520m000) session. Purchase Price List price list BP Prices/Discounts A business partner can be selected as 'parent'. This means that the prices and discounts that are specified for this business partner are the input for the relevant order. If a parent business partner is defined on an order, LN first looks for price and discount data as defined for the parent business partner. If price or discount information is not specified for the parent, or if no parent is specified, LN looks for the price and discount data that is specified for the business partner on the order. BP Texts A business partner can be selected as parent. This means that the texts that are specified for this business partner are the input for the concerning order. If a parent business partner is defined on an order, LN first looks for texts as defined for the parent business partner. If texts are not specified for the parent or if no parent is specified, LN looks for the texts that are specified for the business partner on the order. ZIP Code/Postal Code The business partner's ZIP code. Contact The code of the buy-from business partner's contact. Full Name The contact's full name. Phone Your contact's (direct) telephone number. Buy-from BP Order The number the buy-from business partner assigned to the order. Reference A The first extra reference by which the order or request for quotation can be identified. This reference is printed on various order documents and lists. Reference B The second extra reference field that you can fill with extra information. This reference is printed on the order documents and lists. Contract A customer-oriented contract, agreed upon by buy-from business partners and sold-to business partners that is used to record specific agreements for specific projects. A special contract can also be a promotional contract. For special contracts, an overlap in effectivity periods is allowed for the same item/business partner combination. After the contract number is entered, the order header data is loaded with the default values in the header of the concerning contract. Specific addresses are also copied. In this way, the contract terms are adopted on the order level, allowing adoption of the contract price and/or contract discount as well. The purpose of this field is to serve as a default for the purchase order line. The actions LN takes to link a contract to the contract line, depends on the value of the Several Special Contracts Allowed by Purchase Order check box in the Purchase Contract Parameters (tdpur0100m300) session. Related topics Purchase contracts Original Document Type The document type that is linked to the original document if the purchase order type is a return order. Allowed values Original Document Type Original Document No The original document number for the return order. Note If the fields in the Returns group box are filled and you click Copy from Original Document on the appropriate menu, dependent on the Original Document Type, a session starts from which you can select the lines of the original document to be copied to the current order. As a result, a link is created between the original order line and the return order line. Return Reason The reason why the delivered goods are rejected and returned. Buyer The employee of your company who is the contact to the concerned buy-from business partner. The buyer is also known as the purchasing agent. Planner The employee or department responsible for planning the production, purchase and distribution of items. The planner takes into account the inventory levels, availability of materials, and capacities of resources, and reacts on signals such as rescheduling messages that LN generates. Order Type The order type determines which sessions are part of the order procedure and how and in which sequence this procedure is executed. Default value The default value is the order type assigned to the buy-from business partner in the Buy-from Business Partners (tccom4520m000) session. If no order type is assigned to the buy-from business partner, the default is the order type assigned to the logon code in the User Profiles (tdpur0143m000) session. Note If the warehouse is WMS controlled, and the Collect Orders check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a collect order type in this field. Related topics Purchase return orders Direct delivery Customer furnished materials in Sales and Procurement Consignment in Sales and Procurement Infor Warehouse Management Module parameter settings Order The number that identifies the purchase order. Purchase Order Origin The origin of the purchase order. Allowed values Origin of Purchase Order Related topics Integration Procurement and Service Overview of purchase order commingling Vendor managed inventory Overview of subcontracting Order Date The date on which the order is manually specified or is automatically generated. Note This date can be manually changed to a date in the past or in the future. Default value Manual order entry The current (creation) date. Automatic order generation The date as specified in the Use Creation Date as Order Date when generating PO field of the Purchase Order Parameters (tdpur0100m400) session. Purchase Office purchase office Related topics Default purchase office Financial Department financial department The financial department enables you to process financial transactions for an order in another financial company than the financial company of the purchase office. Note The financial department must have a tax ID in the tax country. This field is only visible if the Use Tax Numbers of other Financial Companies check box is selected in the Tax Parameters (tctax0100m000) session. Default value This field is defaulted from the Purchase Office field. This field retrieves the default financial data of its financial company for the purchase order. Related topics Tax registration in a foreign country Planned Receipt Date The planned date on which the items on the order/schedule line are planned to be received. The planned receipt date cannot occur before the order date/schedule generation date. Confirmed Receipt Date The receipt date for the items, which is confirmed by the buy-from business partner or confirmed to the sold-to business partner. This date is used for several purposes: As one of the bases by which the vendor rating is determined. As the default value for the confirmed receipt date on the order lines. As the reference date for the printing of reminders. Warehouse warehouse Receipt Address delivery address Route route Carrier carrier Terms of Delivery delivery terms Related topics Delivery terms Title Passage point of title passage Related topics Delivery terms Business Partner invoice-from business partner Address The invoice-from business partner's address code. Contact The invoice-from business partner contact's code. Status The status of the purchase order. Allowed values Purchase Order Header Status Workflow Status The status that applies if the business object requires authorization using ION Workflow. When you perform a change that requires authorization, a checked-out version is automatically created for the business object. The changes you submitted are only effective after approval/check-in. You can also undo your changes, or recall your submitted changes. Checked-out and checked-in objects are displayed in the Checked-out Objects (ttocm9599m000) session. From the appropriate menu of this session, select Workflow and then select the required action for the business object. Allowed values If the business object is checked out, this field shows an Object status. If the business object is checked in, this field shows an Approval status. Regardless of the object being checked in or out, if a description is specified for the object type in the Workflow Information Fields (ttocm0106m000) session (which is displayed as a tab in the Object Types (ttocm0102m000) session), this field always shows the value of the appropriate Description field. Note For more information on setting up and using ION Workflow for business objects in LN, refer to the Infor LN Integration Guide for Infor ION Workflows and Monitors at Infor Xtreme. Related topics Workflow status process For Commingling If this check box is selected, LN generates a purchase order that is waiting for commingling. You must commingle and approve the commingled purchase order. Note This check box is only available if the Commingling for check box is selected for the relevant origin in the Purchase Order Parameters (tdpur0100m400) session. This check box can only be selected if the purchase order has the Created status. Related topics Overview of purchase order commingling Commingling purchase orders Text If this check box is selected, header or footer text exists for the purchase order. Business Partner ship-from business partner Address The ship-from business partner's address code. Contact The ship-from business partner contact's code. Order Weight The total weight of the items ordered on the purchase order lines. The weight is calculated based on the ordered quantity and is expressed in the company's base weight unit, as defined in the Weight field of the MCS Parameters (tcmcs0100s000) session. Note An item's weight can be defined in the Items - General (tcibd0501m000) session. The following order lines are excluded from the order weight calculation: Order lines with a negative quantity. Canceled lines. Potential back order lines. Total lines. Note You must click the Calculate button to calculate the order weight. Blocked lines and direct delivery lines are included in the order weight calculation. Back orders lines are included in the order weight calculation, but the outcome of the order line's delivered quantity - rejected quantity is used in the order weight calculation. The packaging weight is not taken into account. Currency The monetary unit in which the purchase price is expressed. Note You cannot change the currency if order lines are added to the purchase order. Order Amount The total order amount. This is a cumulative value of all the purchase order line amounts after discounts are deducted. Note When the ordered quantity on a back order line is changed, this change is carried through in the order amount. However, when back order lines are canceled or deleted, the original ordered quantity still determines the order amount. Exchange Rate Type A way to group currency exchange rates. You can assign different currency exchange rates to different invoice-to business partners and/or to different types of transactions (purchase, sales, and so on). Rate Determiner The method to decide which date is used to determine the exchange rates. During the composing process, all amounts in foreign currencies are converted to the home currency, based on the determined exchange rate. Note The options you have depend on a company's currency system, which you can define in the Currency System field of the Companies (tcemm1170m000) session. Allowed values Currency Rate Determiner Related topics Rate determiners in Procurement Use Purchase Rates for Receipts If this check box is selected, LN uses purchase rate data for the debit side of the purchase order/receipt transaction. Note The value of this field is retrieved from the corresponding field in the Buy-from Business Partner (tccom4120s000) session. Related topics How LN handles purchase order/schedule rates Purchase Rate purchase rate Default value The default purchase rate is derived from the Currency Rates (tcmcs0108m000) session. You can adjust the purchase rate with certain restrictions. The purchase rate is assigned to the purchase order at the moment it is created or generated, in order to use the same rate throughout the order procedure. You cannot modify this field in any of the following situations: Order lines have been entered for this order. The order currency is the same as the home currency. The Rate Determiner field has the value Document Date, Receipt Date, or Expected Cash Date. Rate Factor rate factor Default value The default rate factor is the factor that is assigned to the currency. You can adjust the rate factor, depending on a number of conditions (see the Rate/Rate Factor field). Note If a purchase order is created or generated, the rate factor that is assigned to the currency is also assigned to the purchase order. So the same rate factor is effective throughout the procedure. Rate/Rate Factor The conversion between the home currency and the currency that is used on the purchase order. Self Billed Invoice If this check box is selected, self-billing is used for purchase orders that you issue to the buy-from business partner. Default value This field is defaulted from the Self-Billing field in the Buy-from Business Partner (tccom4120s000) session. If this check box is cleared, the purchase invoice is created by the buy-from business partner and received by your company. Related topics Self billing Invoice after You can indicate for a purchase order when a self billed invoice can be generated. Inspection Self bills can be generated after the goods are inspected and approved. Receipt Self bills can be generated after the goods are received or consumed. Default value This field is defaulted from the Invoice After field in the Buy-from Business Partner (tccom4120s000) session. Related topics Self billing Self-Billing Method If the Self Billed Invoice check box is selected, use this field to select a self-billing method, which determines how self-billing is carried out. The self-billing method determines, among other things, the criteria for composing the invoice, the invoicing interval, the output medium, and so on. Related topics Self billing Tax Classification tax classification Default value This field is defaulted from the Business Partner Tax Classification field of the Invoice-from Business Partner (tccom4122s000) session. Related topics To model tax exceptions Landed Costs Classification landed costs classification Related topics Landed costs – overview Landed costs – setup Landed costs – orders Invoice External BP If this check box is selected, the external business partner is invoiced for the freight costs you make. Note If this check box is selected, landed cost lines for which the Calculation Method is By Freight Management cannot be linked to the purchase order. The invoice-to business partner is the same as the invoice-from business partner if the invoice-from business partner has the invoice-to role. Otherwise the invoice-to business partner is determined from the parent business partner. This field is defaulted from the Invoice Business Partner for Freight field in the Buy-from Business Partner (tccom4120s000) session. Related topics Integration freight invoicing and purchase invoicing Integration Procurement and Freight Landed costs – freight orders Freight Costs Based On A company can invoice freight rates to the external business partner, based on Freight Costs, Client Rates, and Freight Costs (Update Allowed). Note This field is defaulted from the Invoice for Freight Based On field in the Invoice-to Business Partner (tccom4112s000) session. Related topics Integration freight invoicing and purchase invoicing Business Partner pay-to business partner Address The pay-to business partner's address code. Contact The pay-to business partner's contact code. Terms of Payment payment terms Late Payment Surcharge late payment surcharge Remittance Agreement A subcontracting document that contains agreements about how the payment for a project will take place. For example, the remittance agreement states that part of the invoice amount must be paid to the subcontractor's industrial assurance board (IAB) and to the tax authorities. Acknowledgement The code of the acknowledgement. Change Order Sequence A number that is used to assign the occurrence of changes to a purchase order or a sales order. Change Reason A means used to identify the reason for a change to a sales or purchase order, for example, a contract limitation, feasibility issue, or transportation limitation. A change reason is identified by a code. Change Type A user-defined code that can be used to identify types of changes made to orders, such as a price change or quantity increase. Tax Amount The purchase order's total VAT amount, expressed in the order currency. Calculate Calculates the total weight of the items ordered on the purchase order lines. The order weight is the sum of the weight of the order lines. Activities by Order Type Starts the Purchase Order Activities (tdpur4113m000) session. Change Order Sequence Numbers Starts the Purchase Order - Change Order Sequence Numbers (tdpur4114m000) session. Landed Cost Lines Starts the Landed Cost Lines (tclct2100m000) session. Landed Costs by Purchase Order Starts the Landed Cost Lines by Purchase Order (tclct2100m300) session, in which you can view all landed costs that are linked to a selected purchase order. Subcontracting Sales Order This option is used only in the system of the subcontractor. If the current purchase order is generated for receiving a manufacturer's materials, a subcontractor can click this option to start the subcontracting sales order that is linked to the purchase order in the Sales Order - Lines (tdsls4100m900) session. Order - Lines - Synchronization Starts the Purchase Order - Lines - Synchronization (tdpur0280m000) session. Recalculate Price/Discounts Entire Order Starts the Recalculate Price and Discount (tdpcg0240s000) session. Recalculate Landed Costs Starts the Recalculate Landed Costs (tclct2800s000) session. Commingle... Starts the Commingle Purchase Orders (tdpur4210m000) session. Approve Approves the particular purchase order. Approve Starts the Approve Purchase Orders (tdpur4210m100) session. Generate Freight Orders... Starts the Generate Freight Orders (tdpur4220m000) session. Generate Supply Orders... Starts the Generate Supply Orders for Subcontracting (tdpur4216m000) session. Release to Warehousing Starts the Release Purchase Orders to Warehousing (tdpur4246m000) session. Cancel Starts the Cancel Purchase Orders (tdpur4201s300) session. Update Sales Order Starts the Update Sales/Service Order with Delivery Information (tdpur4222m000) session. Process... Starts the Process Delivered Purchase Orders (tdpur4223m000) session. Delete... Starts the Archive and Delete Purchase Orders (tdpur4224m000) session. Reopen Closed Purchase Order Reopens a purchase order with the Closed status and changes its status to In Process. As a result, you can add new order lines and/or you can change the purchase order header. Lines Overview Starts the Purchase Order Lines Monitor (tdpur4501m500) session. Receipt Overview Starts the Purchase Orders - Receipt Overview (tdpur4531m000) session. Group by Manual Activity Starts the Purchase Orders - by Manual Activities (tdpur4501m150) session. Order History Starts the Purchase Order History (tdpur4550m000) session. Pegging Starts the Browse Order Pegging (cprrp0740m000) session. Tax Numbers by Business Partner Starts the Registration Numbers by Business Partner (tctax4100m000) session.